Administrative Assistant Resume Example
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ADMINISTRATIVE ASSISTANT
Professional Summary
Efficient, with experience providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work. Versatile while offering years of experience in efficient front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for staff.
Skills
- Office administration
- Routing Mail
- Transporting Files
- Organizing Mail
- Faxing Paperwork
- Document Conversion
- Advanced MS Office Suite Knowledge
- Accounting Skills
- Office management
- Recordkeeping
- Package routing
- Administrative support
- Business administration
- Expense reporting
- Quality assurance
- Scheduling
- Payroll and budgeting
- Social media knowledge
- Purchase orders organization
- Credit and collections
Work History
Administrative Assistant01/2017 to 09/2019International Flavors & Fragrances, Saint Louis , MO
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Executed record filing system to improve document organization and management.
- Coordinated bookkeeping activities in QuickBooks including invoicing and accounts payable.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Dental Assistant04/2012 to 11/2015Vital Smiles, Charleston , SC
- Supported dentists during procedures to restore teeth, like dental fillings, permanent and temporary crowns.
- Prepared patient X-rays and images for review by dentist.
- Helped complete routine and advanced procedures by preparing patients and instruments for expected needs.
- Prepared and positioned patients for procedures by clipping dental napkins and placing patient safety devices.
- Administered desensitizing agents by applying numbing gel to prepare patients for anesthetic injections.
- Assisted dentists, hygienists and other personnel by handing appropriate tools and supplies needed for procedures.
- Prepared rooms for patient treatment by cleaning and sterilizing tools and equipment.
- Taught patients successful strategies for boosting oral hygiene, controlling plaque and protecting gums and tooth enamel from damage.
- Created dental impressions used for diagnostics, opposing models and study casts to make crowns, bridges and other dental prosthetics.
- Recorded patients' health histories, documented current symptoms and pulled up records from prior visits for dentists to view and evaluate.
- Took dental images following strict patient protection rules by mentioning risks during pregnancy and applying lead aprons.
- Educated patients on postoperative care, including how to protect dental work and boost healing.
- Assisted dentists by passing instruments, suctioning intraoral fluids, adding water and mixing materials for fillings, casts and impressions.
- Cleaned and sanitized dental tools and equipment, straightened treatment rooms and restocked supplies to prep for next patient and maintain health and safety practices.
- Completed tooth impressions to support creation of accurate dental work to correct problems such as missing teeth.
- Administered sealing compounds and protective coatings to boost tooth enamel strength and minimize cavity risk.
- Successfully assisted dentist by performing four-handed dentistry and other chair-side duties.
- Maintained dental supply inventory by checking stock to determine inventory levels and placing and expediting orders for supplies.
- Prepared bitewing, panoramic and periapical radiological images, allowing dentist to spot cavities, decay and problem areas needing treatment.
Tax Preparer10/2010 to 05/2011Micciantuono & Company, Newton , MA
- Prepared tax returns, extensions, tax planning calculations and write-ups for all types of organizations and entities, including individuals.
- Conducted reviews of internal tax documentation, reducing errors related to missed tax benefits.
- Maintained complete records of client tax returns and supporting documentation in secured areas.
- Facilitated communication between clients and tax authorities.
- Consulted with clients to assess and mitigate future tax liabilities and determine eligibility for tax abatement.
- Reviewed available data and compared against tax code to determine exemptions, deductions, and potential liabilities.
- Completed and filed returns with tax departments at local, state and federal levels.
- Prepared written responses or tax return amendments to resolve state and federal notices.
- Offered clients recommendations to reduce tax liabilities.
- Facilitated integration of modern tax software with client accounting software.
- Prepared wide array of returns such as corporate, fiduciary, gift, individual and private foundation returns.
Education
Lenoir Community College, City, StateAssociate of Business Administration, Business Administration And Management, 12/2016
Academy Of Dental Assisting, CityCertified Dental Assistant, Dental Assisting, 12/2011
Jackson Hewitt Tax Preparer, CityCertified Tax Preparer, Tax Preparer, 01/2011
Horry Georgetown Technical Community College, CityCertified Medical Assistant, Medical Assisting, 12/2006
Columbus Phlebotomy, CityCertified Phlebotomist And Medical Lab Technician, Phlebotomy, 11/1997
Whiteville High School, City, StateHigh School Diploma, 05/1994
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Resume Overview
School Attended
- Lenoir Community College
- Academy Of Dental Assisting
- Jackson Hewitt Tax Preparer
- Horry Georgetown Technical Community College
- Columbus Phlebotomy
- Whiteville High School
Job Titles Held:
- Administrative Assistant
- Dental Assistant
- Tax Preparer
Degrees
- Associate of Business Administration , Business Administration And Management 12/2016
Certified Dental Assistant , Dental Assisting 12/2011
Certified Tax Preparer , Tax Preparer 01/2011
Certified Medical Assistant , Medical Assisting 12/2006
Certified Phlebotomist And Medical Lab Technician , Phlebotomy 11/1997
High School Diploma , 05/1994
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