Administrative Assistant Resume Example International Flavors & Fragrances

ADMINISTRATIVE ASSISTANT

Summary

Versatile Administrative Assistant with years of experience assisting in daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives, including budget creation and reconciliation. Accomplished in mentoring junior team members, coordinating programs and leading independent projects. Successful at coordinating, directing and executing all facets of event management. Reviews and improves office processes to reduce errors, waste and inefficiencies. Advanced computer skills, Mac and PC and both Microsoft Office and Google Drive as well as numerous other software programs.

Experience

International Flavors & Fragrances - Administrative AssistantRochester , NY07/2018 - Current

Maintained inventory in administrative building supply closet to prevent shortages of supplies.
Collected, calculated and reported on expenditure and statistical data to inform senior management.
Organized and maintained filing and document management systems by coordinating, archiving, and purging files.
Conducted research using various media sources to obtain relevant data for faculty and staff requirements.
Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports, and presentations.
Developed administrative processes to achieve organizational objectives and improve office efficiency.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Reconciled balance sheet accounts and investigated discrepancies to trace causes and correct errors.
Diminished financial discrepancies and accurately reconciled accounts using detailed data analysis results.
Minimized internal accounting department backlogs by updating accounts and generating reports.
Completed in-depth analysis of business operations, trends and obligations to complete accurate projections.
Oversaw accounting cycle and prepared applicable financial statements.
Build class schedules for students & faculty
Coordinated large-scale events and department activities by acquiring venues, developing guest lists, and organizing catering services.
Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.

Gc Services Limited Partnership - Accounts Receivable ClerkHouston , TX08/2016 - 07/2018

Cleared account balances by examining customer payments, payment history, and coordinating contact with collections.
Assessed data and information to check entries, calculations, and billing codes for accuracy.
Initiated and recorded accounts receivables to update accounting database, and facilitate receipt of customer payments.
Posted customer payments by recording cash, checks, and credit card transactions.
Recorded cash, checks, and credit card transactions to complete customer payments.
Processed monthly payments, researched payment discrepancies, and prepared monthly reports.
Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.

Journeys - Store Jobs - Assistant Store ManagerNew Orleans , LA11/2015 - 04/2016

Assisted in overall day-to-day operations of store, including continuous development of effective store associates to achieve desired sales and results.
Completed frequent walk-throughs and directed team members to correct issues impacting store appearance or professionalism.
Collaborated with staff to maximize customer satisfaction, streamline procedures, and improve bottom-line profitability.
Conducted analysis to address productivity and employee needs, resulting in improved employee morale.
Maintained retail store presentation by overseeing merchandise replenishment, customer courtesy, and inquiry response.

McGraw Central School - Substitute Teacher/TutorCity , STATE09/2008 - 05/2012

Assigned homework to students based on curricula and modified based on daily progress.
Taught students fundamental building blocks and advanced concepts.
Engaged students in discussions to promote interest and drive learning.
Provided notes and reports on school day activities to primary teacher.
Requested as substitute teacher based on excellent referrals and trusted performance.

Skills

Accounting skills

Timeline Planning and Management

Administrative operations like mail, email, phones...

Multiple database management systems

Records management systems

Expertise in both PC & Mac

Data entry documentation

Sensitive material handling

Spreadsheet development

Maintain student & university records

Inventory systems

Expense reporting

Administrative Procedures

Account balancing reconciliation

Business writing

Professional and mature

Report development and analysis

Data organization

Excel & Google spreadsheets

Record keeping, bookkeeping, tracking expenses & reports

Highly skilled with Microsoft Office and Google drive

Technologically savvy

Strong problem solver

Education and Training

Bachelor of Science: EducationExcelsior CollegeCity, State

Associate of Science: AccountingState University Of New York At MorrisvilleCity

Resume Overview

School Attended

Excelsior College
State University Of New York At Morrisville

Job Titles Held:

Administrative Assistant
Accounts Receivable Clerk
Assistant Store Manager
Substitute Teacher/Tutor

Degrees

Bachelor of Science : Education
Associate of Science : Accounting

Administrative Assistant Resume Example

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