Administrative Assistant Resume Example
Results oriented Administrative Assistant with experience in a fast paced corporate environment. Exceptional skills in: Administration Project Management Facilities Management Planning Organization Problem Identification/Resolution Communication Teamwork Cost Control Process Improvement Confidentiality Budget Management.Determined and proactive Administrative Assistant who works with a sense of urgency to anticipate the needs of senior-level executives. Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment.who excels at analyzing, prioritizing and completing tasks while exhibiting professionalism and sound judgment.Administrative Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs, adept at coordinating international travel, organizing large scale meetings and managing third-party vendors. Highly self-motivated with a strong work ethic.
Supported Therapeutic Area Lead, through personal document management, calendar organization and collateral preparation for meetings.
Decreased costs by 20% by negotiating pricing with creative artwork regarding redesigning lobby for story telling utilizing patients and products for marketing visibilities.
July 2014 to March 2015Johns Hopkins Medicine － Lutherville , MD
Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Collaborated with other administrative team members, human resources and the finance department on special projects and events.Open, read, and wrote answers to routine letters.Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.Investigated issues and problems and drafted responses to urgent requests.Arranged appropriate travel, visas, agendas, necessary contacts and country information.Served as Administrative Assistant to the TA for Rheumatology/ Opthalmology , Oncology and senior directors
January 1998 to January 2012ABBOTT LABORATORIES － City , STATE
- Facility Coordinator Administrative Assistant During 13-year career, held roles of diverse and increasing responsibility in the Abbott International division. Provided the full range of administrative support to three busy executives, coordinated small and large scale projects and managed facilities. Leveraged skills in Microsoft Word, Excel and PowerPoint. Complex role with achievements in: Administrative Support
- Developed, coordinated and managed complex calendars for executives, effectively communicating meetings and appointments which optimized their time and increased productivity.
- Monitored and managed detailed domestic and international travel plans, including all logistics, reservations, hotels and ground transportation. Provided all information in a detailed, customized itinerary for easy access.
- Designed a streamlined "pocketbook" internal telephone directory for the division.
- Prepared expense reports,
- Created a PowerPoint template for presentations that improved consistency and quality.
- Designed a unique "Bio Book" used to strengthen teaming throughout the international division that was adopted across the organization.
- Created and implemented an Excel spreadsheet that tracked training and ensured the division was in compliance with corporate requirements. Presented report to VP monthly. Cost Control and Budget Management
- Managed and maintained an annual facilities management budget of $154,000. Consistently managed 20% below projected expenses annually.
- Identified and recommended a new idea to cut cost on "project upgrade lobby" from a quote received to be $30K reduced to $10K.
- Negotiated office equipment contracts, resulting in reduced yearly charges.
- Worked with Finance to review annual space allocation charges, identify and resolve errors or mis-allocations. Project Management and Coordination
- Spearheaded and orchestrated a file clean-up throughout the division, in compliance with corporate guidelines. Partnered with department managers and records managers, administered internal communications and oversaw the timeline.
- Coordinated and launched a division-wide "green initiative" to safely recycle or dispose of paper goods, batteries and sharps/needles.
- Planned and implemented Abbott's first global Engineering plant managers meeting attended by over 100 participants. Facilities Management
- Efficiently utilized available space and worked closely with engineers and architects, which minimized costly builds
- Initiated an assessment of sound quality in the executive board room and improved AV equipment.
- Emergency Control Force Captain for the division. Certified in CPR and championed the use of on-site AED devices.
- Expedited orders for materials, obtaining needed supplies to complete project builds.
- Coordinated and executed "red carpet" meetings for CEO visits as needed, with as little as one week's notice. Ensured the facility met all standards for quality, cleanliness and branding, safety and security.
- Seamlessly relocated an entire division (169 employees) to a new facility over one weekend with no disruption to business.
CPR
Access, Administrative Assistant, Administrative Support, Branding, Budget, Budget Management, Contracts, Excel, Facilities Management, File, Internal Communications, Logistics, Microsoft Word, Powerpoint, Project Management, Security, Space Allocation, Telephone, Training, Word, Process Improvement
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Resume Overview
Job Titles Held:
- Administrative Assistant
- Facility Planning Specialist/Administrative Assistant
Degrees
- Bachelor of Science : Education
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