Administrative Assistant Resume Example
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ADMINISTRATIVE ASSISTANT
Summary
Organized Administrative Assistant/Accounting lends systematic approach and more than 30 years of experience handling clerical and bookkeeping tasks. Diligent and punctual individual skillful in performing accounts receivable and accounts payable duties, including invoicing, Data entry and reconciliations. Superior WPM typing speed and diverse software proficiency.
Skills
Customer care
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Experience
Keystone Human Services | Palmyra , PAAdministrative Assistant05/1995 - Current
- Increased accuracy by verifying data while processing incoming and outgoing checks and wire transfers.
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
- Collected, calculated and reported on expenditure and statistical data to inform senior management.
- Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
- Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
Cbiz, Inc. | Maryland Heights , MOTreasurer Volunteer01/2007 - 01/2012
- Reconciled accounts with statements and invoices on monthly basis, investigating and resolving discrepancies to maintain records accuracy.
- Managed business financial affairs, including administering $[Amount] overall budget.
- Created yearly and quarterly budgets and completed accounts receivable and payable tasks each [Timeframe].
- Advised management on major purchases and recurring expenditures to keep operations in line with budget constraints.
- Streamlined monthly closing operations to increase efficiency and keep accounts ready for internal and industry audits.
- Identified and resolved internal and external financial discrepancies.
- Increased productivity through by implementing [Type] software program to streamline operational processes.
- Managed day-to-day finance operations by working closely with accounting, accounts payable, accounts receivable and payroll staff to provide direction.
- Oversaw month-end closing process, prepared financial statements and managed advanced reconciliations.
- Assured corporate income tax compliance to maintain accurate completion of corporate income tax returns, including application of favorable tax codes.
- Developed annual budget and compared actual expenses against projected budget.
- Produced financial reports and audit documentation to facilitating internal and external auditing.
- Administered payroll for employees and oversaw corporate payroll reconciliation and tax activities.
- Led annual financial audit and preparation of support for audited financial statements.
- Managed accounting, payroll and financial reporting activities.
Manger Electric Company | City , STATEBookkeeper06/1990 - 05/1995
- Supported human resources by certifying and processing payroll, electronic deposits and pay adjustments while distributing checks with zero lag time.
- Reconciled all bank and credit card accounts monthly.
- Reviewed purchase documents and company receipts for reconciliation with statements.
- Followed detailed end-of-month accounting procedures to verify proper balancing of all accounts and readiness for new month.
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Assisted senior leadership by processing [Type] documents within anticipated timeframes.
- Mitigated financial discrepancies by preparing bank reconciliations, managing field audits and reviewing accounting records for accuracy.
- Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
- Supervised payroll, electronic deposits and employee pay adjustments.
- Strategized long-term business needs and leveraged customer feedback for process improvements.
- Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
- Mitigated annual financial risks, auditing liability and workers' compensation claims to implement corrective action.
- Tracked expenses and entered deposits into Oracle Financials while reconciling monthly bank accounts to verify accuracy.
Education and Training
Westhill High School | City, StateHigh School Diploma06/1988
Post University | City, StateSome College (No Degree) in Accounting
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How this resume score could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
Resume Strength
- Completeness
- Length
- Measurable results
- Strong summary
Resume Overview
School Attended
- Westhill High School
- Post University
Job Titles Held:
- Administrative Assistant
- Treasurer Volunteer
- Bookkeeper
Degrees
- High School Diploma
Some College (No Degree) in Accounting
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