Administrative Assistant resume example with 7+ years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA94105
:
Professional Summary
Committee and motivated Office Administrator with exceptional customer service and decision-making skills. Strong work ethic, professional demeanor, and great initiate. Proficient at quickly learning new procedures and taking ownership of diverse projects. Proven ability to work independently in the absence of direct supervision. Offering more than 10 years of experience in fast-paced business environments requiring strong organizational, analytical and follow through capacities.
Skills
Word, Excel, PowerPoint, Teams (Forms)
Decision-making
Team player
Multitasking
Academ
Administrative, Policies
Administrative assistant, Purchasing
Administrative support, Settlements
Contracts
Decision-making
Electronics
English
Executive management
Filing
Forms
HR
Inventory
Legal
Law
Letters
Logistics
Notes
Director
Meetings
Excel
Mail
Microsoft Office
Office
PowerPoint
Word
Multitasking
Office administration
Meeting minutes
S fluency
Spanish/English languages
Spreadsheet management
Routing Mail
Report Development
Transporting Files
Document Conversion
Faxing Paperwork
Organizing Mail
Program Files Maintenance
Accounting Skills
Paperwork drafting
Sage 50 US
AP/AR understanding
Contract agreement preparation
Business correspondence
Payroll and budgeting
Employee timesheet processing
Package routing
Employee training and development
Medical bill auditing
Sorting and labeling
Mail distribution
Workers' compensation
HCFA Common Procedure Coding Systems (HCPCS)
CMS-1500 billing forms
Project planning
Grant report writing
OSHA compliance
Conference planning
Attendance record management
Strategic Planning
Relationship building
Records management
Human resource laws
Patient Scheduling
Invoice Processing
Multi-line Telephone Systems
Compensation and benefits
Account Reconciliation
Transcription and dictation
Database administration
Executive presentations
Records destruction
Program Management
Contract negotiations
International Classification of Diseases (ICD.9CM)
Internal communications
Statistical data gathering
Database Management
Marketing
[Number] WPM typing speed
Performance improvement
Filing and data archiving
Information security
School records monitoring
Process optimization
Education
Inter-American University, Expected in 06/2017 ā āMaster of Arts:Higher Education - GPA:
Inter American University Of Puerto Rico , Expected in 06/2012 ā āBachelor of Arts:Criminal Justice Investigations - GPA:
University Of Puerto RicoSan Juan, PRExpected in ā āNo Degree:Administrative Assistance And Secretarial Science - GPA:
One year
Work History
Laz Parking - Administrative Assistant Oceanside, CA, 10/2012 - 08/2018
Responsible for providing administrative support to the Vice Chancellor with the Licensing and Accreditations renewal process of the US Branches institutional annual licenses, updating the institutional catalogs, draft all required documentation; performed duties as secretary of Academic Students Affairs (ASAC); taking notes of all meetings, transcribe minutes, draft motions, certifications of candidates of graduations and other documentation related to committee; performed duties as secretary of Institutional Review Board (IRB) taking notes of all meetings, transcribe minutes, draft motions.
Assist the Administration Director reconcile expenses reports; keep track of inventory of supplies and equipment; order supplies; prioritizes and manages multiple projects simultaneously and follow through on issues in a timely manner.
Assign to travel arrangements, hotel, and car reservations, and per diem allowance as well for the Executive Staff Members.
Assist HR Department in identify candidates and phone interview.
Develop and maintain a filing system.
Answering phones, redirecting calls, and taking messages; file maintenance.
To the Corporate Management Team with confidence, professionalism, and respect.
Keep vendors contracts; manage all correspondence, sort, and distribute mail; schedule and requests mail services (FedEx, USPS, UPS).
Serves as a liaison between Terracotta Building Administration, US Branch Campuses, Community Organizations, and vendors.
Coordinates services as maintenance for equipment.
In charge of purchasing office supplies, including kitchen, restroom supply, electronics and another item as need it; and keep an inventory as well.
Responsible for setting and outlining compliance policies and general rules of the organization to expedite and strength the services of the Operations Department.
The administrative budget and other areas.
Follow up pending projects assigned to the Operations Department related to my position.
Inspection of the facilities to identify any maintenance service.
Collaborate with HR Department to complete the digital format project of inactive files.
Provided administrative assistant to the Continuing Program as follows: making calls and emails to participants, coordinates interviews between participants and professor to establish the language proficiency level, create certificates of course completion, create invoices (Pay Pal), follow up with course registration, created reports.
Excel on keep the offices organized following the responsibilities of my position.
Provided administrative support to the corporate management team with confidence, professionalism, and respect.
Prioritizes and manages multiple projects simultaneously and follow through on issues in a timely manner.
Manage and update executive management team travel calendars, prepare per diem allowance, travel, car, and hotel arrangements as well; participates in staff meetings and prepares meetingās minutes.
Assist in coordinated conference calls, appointments, and meetings, events/activities logistics.
Collaborate with HR Department with pre-screening candidates over the phone, coordinate interview and participate with the digital format project of inactive files as well.
Manages replenishes all office supplies and equipment inventories.
Serves as a liaison between the administration, US Branch Campuses, community organizations and building administration.
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