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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Professional Summary

Committee and motivated Office Administrator with exceptional customer service and decision-making skills. Strong work ethic, professional demeanor, and great initiate. Proficient at quickly learning new procedures and taking ownership of diverse projects. Proven ability to work independently in the absence of direct supervision. Offering more than 10 years of experience in fast-paced business environments requiring strong organizational, analytical and follow through capacities.

Skills
  • Word, Excel, PowerPoint, Teams (Forms)
  • Decision-making
  • Team player
  • Multitasking
  • Academ
  • Administrative, Policies
  • Administrative assistant, Purchasing
  • Administrative support, Settlements
  • Contracts
  • Decision-making
  • Electronics
  • English
  • Executive management
  • Filing
  • Forms
  • HR
  • Inventory
  • Legal
  • Law
  • Letters
  • Logistics
  • Notes
  • Director
  • Meetings
  • Excel
  • Mail
  • Microsoft Office
  • Office
  • PowerPoint
  • Word
  • Multitasking
  • Office administration
  • Meeting minutes
  • S fluency
  • Spanish/English languages
  • Spreadsheet management
  • Routing Mail
  • Report Development
  • Transporting Files
  • Document Conversion
  • Faxing Paperwork
  • Organizing Mail
  • Program Files Maintenance
  • Accounting Skills
  • Paperwork drafting
  • Sage 50 US
  • AP/AR understanding
  • Contract agreement preparation
  • Business correspondence
  • Payroll and budgeting
  • Employee timesheet processing
  • Package routing
  • Employee training and development
  • Medical bill auditing
  • Sorting and labeling
  • Mail distribution
  • Workers' compensation
  • HCFA Common Procedure Coding Systems (HCPCS)
  • CMS-1500 billing forms
  • Project planning
  • Grant report writing
  • OSHA compliance
  • Conference planning
  • Attendance record management
  • Strategic Planning
  • Relationship building
  • Records management
  • Human resource laws
  • Patient Scheduling
  • Invoice Processing
  • Multi-line Telephone Systems
  • Compensation and benefits
  • Account Reconciliation
  • Transcription and dictation
  • Database administration
  • Executive presentations
  • Records destruction
  • Program Management
  • Contract negotiations
  • International Classification of Diseases (ICD.9CM)
  • Internal communications
  • Statistical data gathering
  • Database Management
  • Marketing
  • [Number] WPM typing speed
  • Performance improvement
  • Filing and data archiving
  • Information security
  • School records monitoring
  • Process optimization
Work History
10/2012 to 08/2018Administrative AssistantAna G. Méndez University | Orlando, FL
  • Responsible for providing administrative support to the Vice Chancellor with the Licensing and Accreditations renewal process of the US Branches institutional annual licenses, updating the institutional catalogs, draft all required documentation; performed duties as secretary of Academic Students Affairs (ASAC); taking notes of all meetings, transcribe minutes, draft motions, certifications of candidates of graduations and other documentation related to committee; performed duties as secretary of Institutional Review Board (IRB) taking notes of all meetings, transcribe minutes, draft motions.
  • Assist the Administration Director reconcile expenses reports; keep track of inventory of supplies and equipment; order supplies; prioritizes and manages multiple projects simultaneously and follow through on issues in a timely manner.
  • Assign to travel arrangements, hotel, and car reservations, and per diem allowance as well for the Executive Staff Members.
  • Assist HR Department in identify candidates and phone interview.
  • Develop and maintain a filing system.
  • Answering phones, redirecting calls, and taking messages; file maintenance.
  • Performed other job-related duties as assigned.
09/2019 to 10/2020Office AdministratorAgmus Ventures Inc. | Orlando, FL
  • To the Corporate Management Team with confidence, professionalism, and respect.
  • Keep vendors contracts; manage all correspondence, sort, and distribute mail; schedule and requests mail services (FedEx, USPS, UPS).
  • Serves as a liaison between Terracotta Building Administration, US Branch Campuses, Community Organizations, and vendors.
  • Coordinates services as maintenance for equipment.
  • In charge of purchasing office supplies, including kitchen, restroom supply, electronics and another item as need it; and keep an inventory as well.
  • Responsible for setting and outlining compliance policies and general rules of the organization to expedite and strength the services of the Operations Department.
  • The administrative budget and other areas.
  • Follow up pending projects assigned to the Operations Department related to my position.
  • Inspection of the facilities to identify any maintenance service.
  • Collaborate with HR Department to complete the digital format project of inactive files.
  • Provided administrative assistant to the Continuing Program as follows: making calls and emails to participants, coordinates interviews between participants and professor to establish the language proficiency level, create certificates of course completion, create invoices (Pay Pal), follow up with course registration, created reports.
  • Excel on keep the offices organized following the responsibilities of my position.
11/2018 to 09/2019Executive AssistantAgmus Ventures Inc. | Orlando, FL
  • Provided administrative support to the corporate management team with confidence, professionalism, and respect.
  • Prioritizes and manages multiple projects simultaneously and follow through on issues in a timely manner.
  • Manage and update executive management team travel calendars, prepare per diem allowance, travel, car, and hotel arrangements as well; participates in staff meetings and prepares meeting's minutes.
  • Assist in coordinated conference calls, appointments, and meetings, events/activities logistics.
  • Collaborate with HR Department with pre-screening candidates over the phone, coordinate interview and participate with the digital format project of inactive files as well.
  • Manages replenishes all office supplies and equipment inventories.
  • Serves as a liaison between the administration, US Branch Campuses, community organizations and building administration.
  • Collaborates in special projects.
Education
06/2017Master of Arts | Higher EducationInter-American University
06/2012Bachelor of Arts | Criminal Justice InvestigationsInter American University Of Puerto Rico
No Degree | Administrative Assistance And Secretarial ScienceUniversity Of Puerto Rico, San Juan, PR

One year

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Resume Overview

Companies Worked For:

  • Ana G. Méndez University
  • Agmus Ventures Inc.

School Attended

  • Inter-American University
  • Inter American University Of Puerto Rico
  • University Of Puerto Rico

Job Titles Held:

  • Administrative Assistant
  • Office Administrator
  • Executive Assistant

Degrees

  • 06/2017 Master of Arts | Higher Education
    06/2012 Bachelor of Arts | Criminal Justice Investigations
    No Degree | Administrative Assistance And Secretarial Science

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