Administrative Assistant Resume Example Company Name

ADMINISTRATIVE ASSISTANT

Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments. Adept at managing budgets, payroll, invoicing and all other general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines. Fastidious in tracking all expenses and reconciling accounts. Familiar with managing schedules, directing teams and overseeing closing processes. Well-versed in GAAP, ledger updates and report writing. Exceptional interpersonal, communication and multitasking abilities.

Skills

Paperwork drafting
Spreadsheet management
Report development
Invoice preparation
Writing reports
AP/AR proficiency
Customer and client relations
Team building

Purchase orders organization
Signing out documents
Professional phone etiquette
Employee training and development
Administrative support
Self-motivated professional
Inventory Tracking
Budgeting

Work History

Administrative Assistant, 05/2020 to 07/2021
Company Name – City, State

Restocked supplies and placed purchase orders to maintain adequate stock levels.
Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
Handled client correspondence and tracked records to foster office efficiency.
Generated reports and typed letters in Word and prepared PowerPoint presentations.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Arranged rapid office equipment repair and maintenance with vendors.
Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
Maintained staff directory and company policy handbook for human resources department.
Performed research to collect and record industry data.

Financial Accounting Assistant, 02/2020 to 04/2020
Company Name – City, State

Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems.
Evaluated office processes, making suggestions to improve efficiency.
Assessed data and information to verify entry, calculation and billing code accuracy.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Reported financial data and updated financial records in ledgers and journals.
Input financial data and produced reports using Quickbooks.
Pitched in to assist executives with special projects and additional tasks.
Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
Provided exceptional service to customers requiring assistance such as account questions.

Administrative Assistant, 02/2019 to 03/2020
Company Name – City, State

Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Executed record filing system to improve document organization and management.
Drafted professional memos, letters and marketing copy to support business objectives and growth.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Monitored premises, screened visitors, updated logs and issued passes to maintain security.
Created detailed expense reports and requests for capital expenditures.
Arranged rapid office equipment repair and maintenance with vendors.
Processed invoices and expenses using excel to facilitate on-time payment.
Scheduled office meetings and client appointments for a team of 8-10 professional executives.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Organized weekly staff meetings and logged minutes for corporate records.
Coordinated travel arrangements, including booking airfare, hotel and ground transportation.

Guest Service Associate and Cash Office , 11/2017 to 12/2018
Company Name – City, State

Counted cash in register drawer at beginning and end of shift
Processed POS transactions, including checks, cash and credit purchases or refunds
Helped customers complete purchases, locate items and join reward programs to promote loyalty, satisfaction and sales numbers
Checked identification for proof-of-age and refusing alcohol and tobacco sales to underage customers
Checked prices for customers and processed items sold by scanning barcodes
Maintained financial accuracy by collecting deposits, fees and payments, processing changes and issuing receipts
Directed incoming calls to internal personnel and departments, routing to best-qualified entity to respond to callers' needs
Managed timely and effective replacement of damaged or missing products
Facilitated inter-departmental communication to effectively provide customer support
Maintained petty cash records of debits and credits in accordance with established policies and procedures
Balanced safe, prepared tills and prepared register bags for next sales date
Trained new associates on POS system and key sales tactics to run cash office
Trained new employees on proper cash routines, procedures and requirements

Education

Associate of Arts: Business Administration, 12/2020
Miami Dade College - City, State

Continuing education in International Relations - FIU 2022

Resume Overview

School Attended

Miami Dade College

Job Titles Held:

Administrative Assistant
Financial Accounting Assistant
Guest Service Associate and Cash Office

Degrees

Associate of Arts : Business Administration , 12/2020

Administrative Assistant Resume Example

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