Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments. Adept at managing budgets, payroll, invoicing and all other general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines. Fastidious in tracking all expenses and reconciling accounts. Familiar with managing schedules, directing teams and overseeing closing processes. Well-versed in GAAP, ledger updates and report writing. Exceptional interpersonal, communication and multitasking abilities.

  • Paperwork drafting
  • Spreadsheet management
  • Report development
  • Invoice preparation
  • Writing reports
  • AP/AR proficiency
  • Customer and client relations
  • Team building
  • Purchase orders organization
  • Signing out documents
  • Professional phone etiquette
  • Employee training and development
  • Administrative support
  • Self-motivated professional
  • Inventory Tracking
  • Budgeting
Work History
Administrative Assistant, 05/2020 - 07/2021
Lee Enterprises, Incorporated Rosenhayn, NJ,
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Maintained staff directory and company policy handbook for human resources department.
  • Performed research to collect and record industry data.
Financial Accounting Assistant, 02/2020 - 04/2020
Lee Enterprises, Incorporated Scottsbluff, NE,
  • Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems.
  • Evaluated office processes, making suggestions to improve efficiency.
  • Assessed data and information to verify entry, calculation and billing code accuracy.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Reported financial data and updated financial records in ledgers and journals.
  • Input financial data and produced reports using Quickbooks.
  • Pitched in to assist executives with special projects and additional tasks.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Provided exceptional service to customers requiring assistance such as account questions.
Administrative Assistant, 02/2019 - 03/2020
Grass River Property/3650REIT City, STATE,
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Created detailed expense reports and requests for capital expenditures.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Processed invoices and expenses using excel to facilitate on-time payment.
  • Scheduled office meetings and client appointments for a team of 8-10 professional executives.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
Guest Service Associate and Cash Office , 11/2017 - 12/2018
Target City, STATE,
  • Counted cash in register drawer at beginning and end of shift
  • Processed POS transactions, including checks, cash and credit purchases or refunds
  • Helped customers complete purchases, locate items and join reward programs to promote loyalty, satisfaction and sales numbers
  • Checked identification for proof-of-age and refusing alcohol and tobacco sales to underage customers
  • Checked prices for customers and processed items sold by scanning barcodes
  • Maintained financial accuracy by collecting deposits, fees and payments, processing changes and issuing receipts
  • Directed incoming calls to internal personnel and departments, routing to best-qualified entity to respond to callers' needs
  • Managed timely and effective replacement of damaged or missing products
  • Facilitated inter-departmental communication to effectively provide customer support
  • Maintained petty cash records of debits and credits in accordance with established policies and procedures
  • Balanced safe, prepared tills and prepared register bags for next sales date
  • Trained new associates on POS system and key sales tactics to run cash office
  • Trained new employees on proper cash routines, procedures and requirements
Associate of Arts: Business Administration, Expected in 12/2020
Miami Dade College - Miami, FL
  • Continuing education in International Relations - FIU 2022

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School Attended

  • Miami Dade College

Job Titles Held:

  • Administrative Assistant
  • Financial Accounting Assistant
  • Administrative Assistant
  • Guest Service Associate and Cash Office


  • Associate of Arts

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