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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Summary

Personable Executive Assistant who capably maintains open lines of communication among senior executives, board members, shareholders, middle management and administrative staff.


Experience in taxes, real estate, medical practice, brokerage, and financial environments


Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority. years experience in high-level executive support roles.


B. A. in Business Management; CAP rating, over 20 years business experience


Contracts, interpreted, analyzed, set-up spreadsheets to track details

Special projects in all work environments, involving analysis with written reports and spreadsheets, to track project developments


Energetic Administrative Assistant with 20+ Organized and professional.


Adept at managing multiple projects with ease using expert time management methods.


Highlights

Microsoft Office 2010 and 2007: MS Word, MS Excel, MS Outlook, MS PowerPoint, MS Access, JDE system, Hyperion, OneSource Tax Calendar, Entity Manager and eForms, and other tax software, Paychex System



Shorthand (80 wpm), Typing (55 wpm), and Dictaphone
  • Microsoft Office proficiency
  • Excel spreadsheets
  • Meticulous attention to detail
  • Results-oriented
  • Self-directed
  • Time management
Accomplishments

Coordinated all department functions for team of 100+ employees.

Planned and executed all aspects of a major office headquarter move.

Increased office organization by developing more efficient filing system and customer database protocols.

Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude.

Successfully planned and executed corporate meetings, lunches and special events for groups of 15+ employees.

Developed and implemented ERC's first Standard Operating Procedures (SOPs) manual outlining all proper operations and maintenance procedures.

Experience
Elizabeth River Crossings, OPCO, LLC October 2012 to October 2014 Administrative Assistant
Portsmouth, Virginia
  • Construction of second Midtown Tunnel between Portsmouth and Norfolk, Virginia
  • Administrative Assistant to Chief Operating Officer
  • Administrative functions for the Operations and Maintenance Departments (approximately 80 individuals), including but not limited to, letters, emails, memorandums, purchase orders, and bi-weekly payroll operations.
  • Spreadsheets to track leave and holiday time along with purchase orders.
  • Performed many special tasks for others in the company, including spreadsheets, shorthand; the work was accurate and prepared quickly.
  • Working closely with the leadership team as well as Finance, Human Resources, and other assistants to provide seamless support to the organization.
  • Management of complex calendars and scheduling.
  • Management of headcount/Human Resources information; maintain organizational charts.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Maintained an up-to-date department organizational chart.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Created PowerPoint presentations used for business development.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
  • Track and help drive completion of key deliverables and follow up on outstanding items.
  • Handle confidential information and deal with professionals inside and outside the company with a high level of integrity and discretion.
JARDEN CORPORATION May 2007 to May 2012 Administrative Assistant
Boca Raton, Florida
  • Leading provider of global consumer products with portfolio of over 100 brands sold in more than 100 countries. Operates in three primary business segments through a number of well-recognized brands. Ranks #379 on the Fortune 500 with over 25,000 employees worldwide.
  • Planned travel arrangements (international arrangements) for 6 executives and staff.
  • Tax Professional administrator able to coordinate office activities for 18-person tax department.
  • Performed administrative tasks related to Federal and state taxes, international, VAT, and property taxes.
  • Utilize financial skills to compile, develop, and prepare spreadsheets and reports for tax notices, electronic payments for 47 states as well as refunds.
  • Electronic management for central file system, tax files and storage facility Provided staff support; coordinated special requests by members, conducted special assignments and prepared agenda documents Made travel and conference arrangements for staff; expense reports.
  • Maintained and processed personnel records.
  • BARBARA J.
  • DUNN 2.
  • Prepared 1099s for seven companies, prepared mailings, and obtained payments for state tax returns, including estimated and extension payments Assisted with tax software in processing international 5471s, provision tax preparation, check requests and EFT payments Worked in overall administration of office, controlled sensitive and confidential information.
  • Prepared reports, correspondence, requisitions, vouchers, and other documents for supervisor's signature.
  • Received correspondence and telephone calls; addressed issues, questions and complaints, composed replies, provided information in response to inquiries from other departments, employees, outside agencies, and public Performed variety of secretarial activities, such as taking and transcribing dictation, maintaining supervisor's appointment calendar Process travel expenses, check requests, account payables (worked in JDE system).
  • Planned travel arrangements (international arrangements) for 6 executives and staff.
  • Designed electronic file systems and maintained electronic and paper files.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Education
FL Atlantic University 2001 Certified Medical Business Manager, Module II, Florida Atlantic University, Boca Raton, Florida Series 7 (course only) Appraisal Institute of America, Real Estate Appraisal I & II, Dale Carnegie, Human Relations & Leadership Skills Certified Administrative Professional (CAP) rating (a/k/a Certified Professional Secretary (CPS)) Boca Raton, FL, USA

Training Certificate
Virginia Wesleyan College 1993 Bachelor of Arts (BA): Business Management Virginia Beach, Virginia, USA GPA: GPA: 3.44

Business Management GPA: 3.44
Skills
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Resume Overview

Companies Worked For:

  • Elizabeth River Crossings, OPCO, LLC
  • JARDEN CORPORATION

School Attended

  • FL Atlantic University
  • Virginia Wesleyan College

Job Titles Held:

  • Administrative Assistant

Degrees

  • Certified Medical Business Manager, Module II, Florida Atlantic University, Boca Raton, Florida Series 7 (course only) Appraisal Institute of America, Real Estate Appraisal I & II, Dale Carnegie, Human Relations & Leadership Skills Certified Administrative Professional (CAP) rating (a/k/a Certified Professional Secretary (CPS))
    Bachelor of Arts (BA) : Business Management

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