Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Dedicated [Job Title] with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs. Personable [Job Title] skilled at using relationship-building to cultivate positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management. Organized [Job Title] lends systematic approach and experience handling clerical and bookkeeping tasks. Diligent and punctual individual skillful in performing accounts receivable duties, including invoicing, researching chargebacks and reconciliations. Superior WPM typing speed and diverse software proficiency. Results-driven [Job Title] with track record of excelling in fast-paced office environments. Strong client relations skills and to resolve issues with tact and diplomacy to drive client retention and loyalty. Knowledgeable in industry terminology, products and services to effectively address and respond to public and personnel inquiries. Goal-oriented [Job Title] polished in identifying and implementing process improvements, including administrative workflow coordination and procedure documentation. Offering key strengths in time management and communications across all levels of personnel, management and clientele. Certified in [Area of certification]. Poised [Job Title] with established experience providing office support. Strong background in professional business writing, bookkeeping and schedule management. In-depth knowledge of office management systems, procedures and equipment from printers to fax machines. Efficient Administrative Assistant with [Number] years of experience assisting in daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives, including budget creation and payroll processing. Successful at coordinating, directing and executing all facets of event management, staffing and retention objectives within or below established cost projections. Responsible [Job Title] possessing first-rate scheduling, telephone and documentation abilities. Service-oriented individual with expertise in preparing and modifying documents, coordinating meetings and trips and preparing responses on behalf of company. Committed to establishing stellar rapport with clients of diverse backgrounds. High-performing Administrative Assistant offering extensive experience working with diverse client base and delivering exceptional results. Polished in managing client relations, liaising with internal stakeholders and managing vendor relationships. Proficient in [Software] and [Software]. Enthusiastic [Job Title] with [Number] years of experience and well-developed administrative skills in team communication, bookkeeping and scheduling. Career-minded with talents in preparing reports, taking messages and sorting and routing mail. Comfortable working in fast-paced, demanding office environment. Focused Administrative professional well-versed in managing digital filing systems, databases and client accounts with over [Number] years of excellent industry performance. Demonstrated success in liaising with vendors to support inventory replenishment and corporate cost-reduction. High level of business and financial acumen with expertise in [Software]. Communicative [Job Title] offering [Number] years providing support for corporate decision-makers. Meticulous individual with demonstrated success in process improvements and procedure adherence to achieve company and client objectives. Tech-savvy individual with in-depth software knowledge. Versatile [Job Title] accomplished in mentoring junior team members, coordinating programs and leading independent projects. Reviews and improves office processes to reduce errors, waste and inefficiencies. Advanced skills in [Software] and [Software]. Motivated [Job Title] with [Number] years of experience offering office support in [Type] industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Exceptional customer service and decision-making skills. First-rate [Job Title] with [Number] years of experience guiding and supporting activities for [Type] program. Diligent about monitoring and documenting program information, presenting leaders with reports and [Task]. Team-player focused on assisting various staff with [Task] and [Task]. Methodical Administrative professional with expertise in records management. Catalogs and uploads incoming documents, coordinates file movements and processes destruction requests. Solid critical-thinking, multitasking and problem-solving skills with advanced abilities in [Software]. Detail-oriented worker dedicated to best-in-class organization, productivity and office management. Knowledgeable about [Type] offices and [Software], with great [Skill] skills. Proven history of enhancing office settings with personality, modernized systems and [Area of expertise] understanding. Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced [Type] environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks. Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building. Multitasking Secretary with experience in calendaring systems and meeting coordination. Strong skills in document editing, issue resolution and [Skill]. Considered valuable administrative asset to organization. Goal-driven Receptionist with extensive background managing busy reception areas and multi-line telephone systems. Security-conscious and astute in control of confidential documentation. Driven Office Automation Clerk proudly offering [Number] years of [Area of expertise] and [Area of expertise] proficiencies to new [Industry] team. Solid understanding of all front office duties with superb oral and written communication talents. Expertise in use of [Software] and [Software] with typing speed of [Number] WPM. Punctual Administrative Assistant known for having terrific work ethic and dynamic communication skills. Well-versed in [Software] and experienced delivering high level of support. Dedicated and driven Senior Administrative Assistant bringing top strengths in balancing multiple responsibilities, communication and organizing workflows gained during [Number]+ years in field. Adept at producing reports and letters, routing packages and updating tracking documents. Customer-focused and results-oriented. Knowledgeable and professional Receptionist skilled in administrative support and customer service. Bringing [Number] years of experience managing fast-paced, front desk operations. Strong planning, problem solving and communication skills.

  • Professional and Courteous
  • Meticulous Attention to Detail
  • Confidentiality and Data Protection
  • Strong Organizational Skills
  • Multitasking and Time Management
  • Judgment and Decision Making
  • Verbal and Written Communication
  • Schedule Management
  • Task Prioritization
  • Document and File Management
  • Supply Inventory Control
  • Office Equipment Operation
  • Multi-Line Telephone Systems
  • Visitor Relations
  • Employee Communications
  • Clear Communication
  • Fast Learner
  • Highly Efficient and Productive
  • Mail Routing and Distribution
  • Spreadsheet Tracking
  • Reception Duties
  • Clerical Staff Oversight
  • Administrative Procedures
  • Payment Distribution
  • Electronic Records Management
  • Account Investigation
  • Organizing and Categorizing Data
  • Data Entry
  • Cash Drawer Management
  • Meeting Note Taking
  • Travel Coordination
  • Problem Solving
  • High Volume Phone Inquiries
  • Correspondence Writing
  • Order Placement
  • Writing and Editing Skills
  • Dictation and Transcription
  • Customer Service
10/2016 to 12/2020 Administrative Assistant Lennar | Loveland, CO,
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
08/1996 to 06/2010 Administrative Secretary Trihealth, Inc. | Loveland, OH,
  • Received and routed incoming calls and correspondence to promote timely communication.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence.
  • Answered phone calls by third ring and asked appropriate questions to determine which department or staff member could be of service.
  • Maintained office safety by screening visitors, updating logs and issuing temporary passes.
  • Produced and distributed memos, newsletters, email updates and other forms of communication.
  • Sorted and distributed business correspondence to correct department or staff member.
  • Processed incoming mail and packages and placed envelopes in bins for employees.
  • Guided administrative and professional staff through computer and software problems.
  • Managed office duties, including ordering materials, organizing workspaces, answering emails and making phone calls.
  • Answered phones to direct callers, schedule appointments and provide general office information.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Greeted visitors or callers daily to handle questions or direct to appropriate staff.
  • Answered and routed telephone calls and took messages.
  • Obtained scanned records and uploaded to database.
  • Delivered exceptional customer service through direct communication with clients and team members.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Responded to client and vendor inquiries via email and telephone, providing updated and accurate information.
  • Oversaw office inventory and timely reordering of supplies.
  • Maintained inventory in supply closet to prevent shortages.
  • Processed financial documents, contracts, expense reports and invoices.
  • Assisted with payroll preparation and entered data into cumulative payroll document.
  • Managed incoming and outgoing mail, filing and meeting coordination.
  • Organized training, client meetings, team meetings and events.
  • Met incoming guests and clients, offering immediate assistance.
  • Responded to inquiries via email, telephone and social media platforms.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Created agendas, meeting notes and other documents to enhance collaborative process.
  • Directed customer communication to appropriate department personnel.
  • Tracked and submitted employee timesheets to accounting department for payroll processing.
  • Directed visitors to appropriate offices.
  • Inventoried and ordered supplies to maintain consistent access to required items.
  • Managed phone calls from clients during executives' absences and delivered informative answers to questions.
  • Managed electronic calendars using [Software] and scheduled meetings, appointments and conference calls.
  • Communicated with vendors to place and receive orders, request services and deliver instructions from office management.
  • Developed and continuously improved digital filing and document management protocols.
  • Generated documents including office correspondence and reports. Processed accounting, purchasing and budget documentation including accounts payable and accounts receivable support.
  • Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
  • Oversaw heavy load of administrative tasks while verifying accuracy and prompt completion of paperwork.
  • Assisted with basic accounting functions, including reconciling company credit card, petty cash and expense reports.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Strengthened operational efficiencies and traceability by developing organizational filing systems for records, agendas and reports.
  • Controlled building access by supplying key cards to employees and visitors.
to Data Entry Operator Texas Health & Human Services Commission | Bellville, TX,
  • Input client information into spreadsheets and company database to provide leaders with quick access to essential client data.
  • Proofread documents and edited materials to correct grammar and spelling mistakes.
Education and Training
Expected in 05/1972 High School Diploma | Farmington High School, Farmington, NM GPA:
Expected in | Secretarial Studies And Office Administration New Mexico State University, Farmington, NM, GPA:
Expected in | Medical Transcription San Juan College, Farmington, NM, GPA:
Expected in 1990 Offficer Accreditation | Correctional Institute American Correctional Association, , GPA:

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School Attended

  • Farmington High School
  • New Mexico State University
  • San Juan College
  • American Correctional Association

Job Titles Held:

  • Administrative Assistant
  • Administrative Secretary
  • Data Entry Operator


  • High School Diploma
  • Some College (No Degree)
  • Some College (No Degree)
  • Offficer Accreditation

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