Administrative Assistant Resume Example

• (40 hours per week.
• Compiled and analyzed data utilizing spreadsheets or other database software such as Excel and Access.
• Assembled and organized facts, data and program information as background intelligence.
• Executed special objectives and projects in response to executive team and board member requests.
• Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
• Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
• Maintained office supplies inventory by checking stock and ordering new supplies as needed.
• Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
• Updated and implemented administrative and executive support policy changes and monitored effects.
• Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
• Collaborated with others to discuss new patient care opportunities and directives for better patient care within the facility.

• Conducted record searches and coordinated with other units on procedural problems involving complex cases.
• Performed research and analyzed content of records to make disclosure determinations.
• Reviewed established procedures to assess areas in need of improvement.
• Researched and led investigations into various areas to drive improvements and devise new processes.
• Reviewed diverse organizational problems to assess concerns with areas such as workflows, communication and cost controls.

• Collaborated with staff to maximize customer satisfaction, streamline procedures and improve bottom-line profitability.
• Monitored supplier operations to verify quality, delivery schedule and conformance to contract specifications.
• Assigned tasks to associates to fit skill levels and maximize team performance.
• Established and created training programs to enhance employee knowledge of best practices, resulting in improved customer satisfaction.
• Evaluated personnel performance by receiving, analyzing and incorporating feedback from inspections to implement action plans for improvements.
• Trained employees on additional job positions to maintain coverage of roles at all times.
• Maintained ongoing system for development, recruitment, recognition and retention of store crew and management.
• Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
• Managed office paperwork, including scanning documents and routing business correspondence.
• Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
• Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
• Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
• Created PowerPoint presentations used for diverse business needs.
• Supported auditors during review process with clerical support.
• Crafted proposals and memos using desktop publishing and word processing software.
• Tackled and addressed top-level, high-priority issues with professional administrative discretion.
• Opened, read and wrote answers to routine letters and correspondence for executives.
• Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.

USAF - 40 hours per week

• Assigned tasks to associates to fit skill levels and maximize team performance.
• Established and created training programs to enhance employee knowledge of best practices, resulting in improved customer satisfaction.
• Evaluated personnel performance by receiving, analyzing and incorporating feedback from inspections to implement action plans for improvements.
• Trained employees on additional job positions to maintain coverage of roles at all times.
• Maintained ongoing system for development, recruitment, recognition and retention of store crew and management.
• Oversaw executive schedules for team of medical facility leaders.
• Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
• Managed office paperwork, including scanning documents and routing business correspondence.
• Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
• Managed director's calendar and prepared meeting agenda and materials.
• Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
• Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office productivity.
• Created PowerPoint presentations used for diverse business needs.
• Set up meeting and event logistics for senior management, including executives and board of directors.
• Revised and maintained master calendar for client appointments.
• Supported auditors during review process with clerical support.
• Crafted proposals and memos using desktop publishing and word processing software.
• Tackled and addressed top-level, high-priority issues with professional administrative discretion.
• Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
• Opened, read and wrote answers to routine letters and correspondence for executives.
• Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.