Administrative Assistant Resume Example

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(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary

Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Touro College New York, NY Expected in 06/2023 Bachelor of Science : Computer Science - GPA :
  • Received Touro Honors Scholarship
  • GPA: 4.0
Bnos Yaakov High School Brooklyn, NY, Expected in 06/2020 High School Diploma : - GPA :
  • Awarded Valedictorian
  • Editor In Chief of Student Publication 2018-2020
  • Awarded Chessed Head 2019-2020
  • Regents Diploma with Advanced Designation with Honors
  • Awarded Scholarship for Academic Excellence by the State Education Department in 2020
Girls Who Code Brooklyn, NY, Expected in 06/2018 Certification : Computer Programming - GPA :
  • Verbal and Written Communication
  • Leadership
  • Camper support and assistance
  • Computer skills
  • Meticulous speller
  • Attention to Detail
  • Child and adolescent mentoring
  • Child Supervision
  • Activity Planning
  • Staff Management
  • Interpersonal Communication
  • Customer service
  • Compassion
  • Responsible
  • Adaptability
  • Editing and Proofreading
  • Active Listening
  • Work Prioritization
  • Task Delegation
  • Academic Tutoring
  • Work Scheduling
  • Microsoft Office
  • Disability Awareness
  • Positive Attitude
  • Time Management
  • Effective Multitasking
  • Deadline Adherence
  • Critical Thinking
  • Willingness to Learn
  • Following Direction
  • Adaptable and Flexible
  • Problem Solving
  • Works Well Under Pressure
  • Administrative Support
  • Appointment Scheduling
Professional Experience
Lifespan Corporation - Administrative Assistant
Portsmouth, RI, 07/2021 - Current
  • Executed record filing system to improve document organization and management.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and data.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.
  • Used Microsoft Word and Excel to organize data in a clear way
Pacific Medical Centers - Medical Receptionist
Seattle, WA, 07/2020 - 10/2021
  • Helped patients complete necessary medical forms and documentation.
  • Checked patient data including insurance, demographic and health history to keep information current.
  • Adhered to strict HIPAA guidelines to protect patient privacy.
  • Completed patient referrals to other medical specialists.
  • Organized paperwork such as charts and reports for office and patient needs.
  • Coordinated patient scheduling, check-in, check-out and payments for billing.
  • Managed multi-line phone system and pleasantly greeted patients.
  • Supported office staff and operational requirements with administrative tasks.
  • Responded to correspondence from insurance companies to verify patient's coverage.
  • Managed master calendar and scheduled appointments for providers based on optimal patient loads and clinician availability.
  • Maintained current and accurate medical records for patients.
  • Enhanced office productivity by handling high volume of callers per day.
  • Used computerized data management systems such as eClinicalWorks to organize immense datasets and coordinate care details for large patient bases.
  • Transcribed phone messages and relayed to appropriate personnel.
  • Disseminated sensitive patient information and coordinated with translators to offer personalized service to individuals from diverse backgrounds.
City Of Ballwin - Babysitter
Ellisville, MO, 01/2016 - 06/2021
  • Sanitized dishes, tabletops, toys and frequently touched surfaces to prevent spreading of germs.
  • Bathed, dressed and helped with teeth brushing as part of bedtime preparation.
  • Organized and cleaned home after activities by picking up toys and straightening up play room.
  • Prepared healthy, age-appropriate snacks and meals.
  • Offered age-appropriate, fun and educational activities for children ranging in age from six weeks to sixth grade.
  • Played games, worked on puzzles and read books to young children.
  • Assisted children with homework assignments and special projects across different subjects.
  • Fostered close relationships with children by discussing school, friends and hobbies.
  • Maintained updated list of emergency contact information and child's health information in case of emergencies.
  • Communicated positively with children and guardians.
  • Enforced household rules to keep home safe and organized.
  • Demonstrated empathy and kindness to display positive character traits.
  • Reviewed and followed parent directions for all aspects of children's care.
  • Helped children learn how to complete small chores appropriate for age level.
  • Watched children playing with toys and games for safety and appropriate behavior.
  • Built positive and nurturing environments to support child social and emotional growth.
  • Read books to children using fun voices and playful tones.
  • Engaged children in outdoor and indoor fun, educational activities such as visits to local parks.
  • Played games and led arts and crafts projects, including paint activities or coloring.
  • Bathed children, helped change into pajamas and assisted with brushing teeth before bed.
  • Employed positive reinforcement methods to encourage good behavior.
  • Talked to parents about any concerns or issues with children during babysitting.
  • Assisted older kids with homework, school projects and chores.
City Of Oxnard, Ca - community Habilitation Counselor
Oxnard, CA, 08/2019 - 07/2020
  • Supported daily hygiene needs of patients by assisting with bathing, dressing, dental care and personal grooming.
  • Monitored clients' overall health and well-being and noted any significant changes.
  • Laundered items, changed sheets and made bed to keep patients' bedroom clean.
  • Planned, prepared and served meals and snacks according to prescribed diets.
  • Entrusted to handle confidential and sensitive situations in professional matter.
  • Completed regular check-ins and progress report for each client.
  • Recorded status and duties completed in logbooks for management.
  • Helped clients maintain optimal health by overseeing medication administration and all doctor's appointments.
  • Collaborated with other camp counselors to design fun and enriching learning activities for campers.
University Of Minnesota - Volunteer
Minneapolis, MN, 09/2019 - 06/2020
  • Maintained clean, neat and operational facilities to serve all program needs.
  • Supported engaging, fun and smooth-running events by helping with organization and planning.
  • Coordinated and organized shoes for disadvantaged individuals and families.
  • Volunteered with groups and organizations to help make measurable differences for program recipients.
  • Met with other volunteers and program leaders to discuss new service opportunities.
Esf Summer Camps - Math Tutor
Bryn Mawr, PA, 09/2018 - 06/2020
  • Collaborated with students to complete homework assignments, identify lagging skills and correct weaknesses.
  • Motivated students towards learning and studying to build self-confidence and reduce fear of failure.
  • Maintained inventory of educational materials and supplies.
  • Provided feedback regarding child's progress and behavior.
  • Administered feedback to students using positive reinforcement techniques to encourage and build confidence.
  • Responded to after hours email and telephone requests to provide students assistance with specific questions.
  • Conducted tutorial services for students to provide academic support in Common Core Algebra 1 and Geometry for high school regents.
  • Worked flexible hours; night and weekend shifts.
  • Proved successful working within tight deadlines and fast-paced atmosphere.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Explained math concepts in caring and encouraging environment to help kids thrive and learn.
  • Supported students with helpful study habits and exam strategies.
  • Worked with students in classrooms or home environments to provide educational support.
  • Used positive reinforcement, repetition and review to help students master challenging material.
  • Stressed importance of good study habits by encouraging students to create personalized study plans.
  • Met with students and discussed educational goals and expectations.
  • Created study guides and plans for student exam preparation based on self-designed practice tests and school curricula.
  • Organized group tutoring sessions to help students struggling in similar areas.
  • Self-prepared materials based on school math curriculum to increase student comprehension.
  • Created special handouts, study guides and enrichment materials to boost student knowledge.
City Of Rock Island - Editor-in-Chief
Rock Island, IL, 02/2018 - 06/2020
  • Oversaw, trained and developed writers and associates, assistants and junior editors to optimize production and quality of work.
  • Established editorial direction and publication policies and procedures and monitored and maintained functional consistency.
  • Liaised with Managing Editor to supervise daily operations and set production and performance goals.
  • Assigned article submissions to editorial board for peer review and publishing determination
  • Minimized procedural problems and publication errors by [Action].
  • Determined readiness of written pieces, made changes and approved final versions for publication.
  • Reviewed each newsletter column for grammar, spelling, punctuation, syntax, accuracy and compliance with quality standards.
  • Prepared, rewrote and edited [Number] pieces per week to improve readability and impact.
  • Assigned stories, led content development meetings and reviewed completed stories to guide execution of concepts and tone.
  • Provided concise and constructive editorial feedback to writers by email.
  • Reviewed reports and recommended changes to improve copy flow.
St. Jude's Ranch For Children - Camp Counselor
Boulder City, NV, 07/2019 - 07/2019
  • Collaborated with other camp counselors to design fun and enriching learning activities for campers.
  • Supervised pre-planned field trips and followed established safety guidelines to minimize campers' accident and injury risks.
  • Communicated with parents about campers' activities and reported concerns and suggestions to supervisor.
  • Supported children by actively listening and offering encouragement.
  • Built and maintained positive relationships with campers, staff and families.
  • Mentored girls ages 8-10.
  • Participated in activities with campers.
  • Supervised the safety and wellbeing of campers.
Makor Disability Services - Respite Care Provider
City, STATE, 05/2018 - 05/2019
  • Planned engaging recreational, developmental and entertainment activities.
  • Maintained safe and hazard-free environments.
  • Assisted with daily living needs such as personal hygiene and ADL skills.
  • Provided relief support to primary caregivers of individuals living with Autism.
  • Helped developmentally disabled child reach developmental goals.
  • Assisted child in a variety of activities designed to improve his social and motor skills.
Other Experience

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Resume Strength

  • Personalization
  • Strong Summary
  • Target Job
  • Typos

Resume Overview

School Attended
  • Touro College
  • Bnos Yaakov High School
  • Girls Who Code
Job Titles Held:
  • Administrative Assistant
  • Medical Receptionist
  • Babysitter
  • community Habilitation Counselor
  • Volunteer
  • Math Tutor
  • Editor-in-Chief
  • Camp Counselor
  • Respite Care Provider
  • Bachelor of Science
  • High School Diploma
  • Certification

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