administrative assistant resume example with 1+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • :
High School Diploma: , Expected in 06/2020 to J. M. Tate Senior High School - Cantonment, FL
Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.

  • Office administration
  • Meeting minutes
  • Transporting Files
  • Report Development
  • Document Conversion
  • Filing and data archiving
  • Sorting and labeling
  • Documentation and reporting
  • Multi-line Telephone Systems
  • Information security
  • Spreadsheet management
  • Process optimization
  • Routing Mail
  • Organizing Mail
  • Faxing Paperwork
  • Accounting Skills
  • Mail handling
  • Letter preparation
  • Administrative support
  • Business administration
Work History
Administrative Assistant, 08/2020 to Current
Moog Inc.Austin, TX,
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Collected, sorted, distributed and sent mail and packages.
  • Corresponded with clients through email, telephone or postal mail.
  • Resolved customer problems and complaints.
  • Welcomed all customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Monitored and screened visitors to verify accessibility to inter-office personnel.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Produced highly accurate internal and external letters and memoranda.
  • Fielded phone calls from clients when [Adminstrators] was unavailable and provided informative answers to questions.
  • Keyed all data into [Prime-view].
  • Kept team efficient and on-task by maintaining well-stocked and organized supplies.
  • Greeted guests in with friendliness and professionalism.
  • Worked closely with manager to provide effective assistance for specific aspects of business operation.
  • Attended to office operations and required paperwork.
  • Transferred and directed phone calls, guests and mail to correct staff members.
  • Created PowerPoint presentations for business development purposes.
  • Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
  • Census reports
  • Data entry into Microsoft Excel
  • Insert scans into resident's profile
Crew Member, 07/2019 to 01/2020
Paradies Lagardère Travel RetailCharlotte, NC,
  • Prepared cooking supplies, ingredients and workstations during opening and closing procedures to maximize efficiency.
  • Performed shift change tasks each day to keep store efficient and neat.
  • Replenished condiments, beverages and supplies while maintaining cleanliness of service areas.
  • Observed customer purchases in line and differentiated between standard portions.
  • Maintained clean, sanitized and well-organized food preparation zones.
  • Wiped counters and sanitized equipment to maintain clean food prep and dining areas.
  • Washed, peeled and cut fruits and vegetables in advance to save time on food preparation.
  • Checked completed orders for accuracy and bagged meals for easy carrying.
  • Maintained excellent attendance record, consistently arriving to work on time.
  • Managed quality assurance program, including on-site evaluations, internal audits and customer surveys.
  • Resolved conflicts and negotiated mutually beneficial agreements between parties.
Runner, 04/2018 to 07/2018
The Moving Picture CompanyNew York, NY,
  • Directly interacted with customers at each location to build loyalty.
  • Maintained accurate logs of all deliveries and trips.
  • Answered questions from restaurant patrons regarding menu items.
  • Garnished dishes and quickly delivered items to customers, minimizing wait times.
  • Asked diners about meals to assess satisfaction and collect vital feedback to improve operations.
  • Refilled condiments on each table when running low.
  • Sanitized tables and followed proper cleaning methods to avoid food borne illnesses.
  • Kept register accurate through correct billing, payment processing and cash management practices.
  • Conferred with cooks to produce accurate orders, verifying accuracy prior to delivery.
  • Arranged tables for customers, following established preparation procedures to provide guests with excellent experiences and foster repeat business.
  • Helped customers place orders, explained menu items and suggested appropriate options for food allergy concerns.
  • Greeted and maintained relationships with regular customers.
  • Cleared tables immediately after guests left in preparation for next party.
  • Assisted preparation of food plates, overseeing quality and appearance.
  • Trained and mentored newly hired employees to explain process flow and safety procedures.
  • Selected food items from serving or storage areas and placed in dishes, on serving trays, or in takeout bags
  • Maintained kitchen productivity, guaranteeing timely preparation and serving of dishes in alignment with customer specifications.
  • Played key role in bolstering high-end dining experience by optimizing resources allocation.

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Resume Overview

School Attended

  • J. M. Tate Senior High School

Job Titles Held:

  • Administrative Assistant
  • Crew Member
  • Runner


  • High School Diploma

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