administrative assistant resume example with 8 years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary
Detail oriented Administrative professional with proven track record of providing exceptional customer service under stressful circumstances in a fast-paced environments. Highly organized with the ability to multitask and prioritize work. Responsible, punctual and productive professional able to work under minimal supervision.
Skills
Customer service
Accounting and bookkeeping
Payroll and budgeting
Strong attention to detail and ability to exercise good judgement
Administrative support
Proficiency in MS Word, Excel, Outlook, PowerPoint
Verbal and written communication skills
Organization and time management
Recordkeeping
Education
The University of West Florida, Expected in 08/2022 ā āMaster of Science:Public Administration - GPA:
Florida Atlantic UniversityBoca Raton, FLExpected in 05/2020 ā āBachelor of Arts:Public Administration - GPA:
Certifications
Certified Notary Public, State of Florida - Mar 2021 to Mar 2025
Work History
Mortenson - Administrative Assistant Milwaukee, WI, 08/2020 - Current
Provides administrative and secretarial support to the department director; anticipates needs and handles special projects
Receives and investigates complaints and suggestions from citizens; Screens and answers telephone calls; greets visitors; responds to inquiries and requests for information
Maintains calendar; schedules meetings, appointments, conferences, and events; anticipates and prepares meeting agenda items/materials; attends meetings and takes minutes; makes travel arrangements
Prepares and processes department payroll; maintains payroll records; maintains confidentiality of sensitive information
Handles incoming and outgoing mail; Monitors P-cards; notarizes documents and processes reimbursements
Maintains office inventory; obtain quotes and orders supplies; creates purchase requisitions and purchase orders
Establish and maintain effective working relationships with other county departments, employees, outside agencies, and the general public
Establish and maintains record filing system to improve document organization and management
University Of Florida Health - Senior Clerk Yulee, FL, 03/2019 - 08/2020
Provides responsible administration support through managing multiple calenders; overseeing office administration; coordinates communications, financial processing, recordkeeping and other administrative functions.
Enters work orders and tracks progress; types, edits and proofreads documents, letters; Tracks and reviews contracts
Manage travel and other expense reports, verifying details and filing documentation; prepares and processes invoices and purchase orders
Works with senior management to complete complex projects on tight budgets within specific timelines.
Manages multiple projects simultaneously using organizational and analytical skills.
Keeps detailed records of supplies and office equipment use to budget and make orders for new supplies
Association Of American Medical Colleges - Administrative Specialist Washington, DC, 07/2017 - 03/2019
Provides responsible and complex administrative, secretarial and clerical duties in direct support of department director; scanning, filing, faxing and emailing documents
Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction
Maintains the flow of communication for the office; responding to emails, in-person and telephone inquiries
Assists with department budget preparation; Supervise, plan, assign and review the work of clerical staff;
Prepares and processes department payroll; maintains department filing and records; develops, implements and modifies filing systems
Maintains calendar of activities; schedules appointments, meetings and events and address conflicts with adequate time for preparation, follow-up and planning
Monitor and manage expenses with allotted budgets and review and approve expense reports.
Performs accounts receivable duties, including invoicing, researching charge backs, discrepancies and reconciliations
University Of Pennsylvania Health System - Administrative Secretary Wyndmoor, PA, 08/2013 - 07/2017
Performs secretarial and administrative support to program director; handles scheduling, registration, petty cash transactions, filing, mailing and composing correspondence
Assists with preparing budget and monitoring expenditures; keeps revenue and expenditure records; monitors budget line items;
Coordinates bookkeeping activities in QuickBooks, including invoicing and accounts payable; maintains accounting and bookkeeping records
Establish and revise office policies and procedures; Coordinates special projects and managed schedules
Prepare detailed written reports and procedures; manages projects effectively and meet deadlines
Reconciled account files and produced monthly reports to keep director informed about office operations.
Transcribes correspondence and memoranda; keeps confidential files.
Operates a variety of office equipment including copiers, scanners, printers, facsimile machine and computers;
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