administrative assistant resume example with 6+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Organized Business Manager with 5 years of managing accurate accounting information, payroll, bookkeeping, and non-profit operations. An astute professional with a keen eye for detail and a high level of integrity. Works well in large teams in corporate environments. Adept at managing budgets, payroll, invoicing, and all other general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines. Fastidious in tracking all expenses and reconciling accounts.

  • AR/AP
  • Budgets
  • Bookkeeping
  • Account Reconciliation
  • GAAP Accounting
  • Basic Accounting
  • MS Office Suite
  • Non-profit Bookkeeping
  • GL Accuracy
  • File And Database Management
  • General Ledger Accounting Expertise
  • Data Processing
  • Audit Coordination
Work History
Administrative Assistant, 11/2020 - Current
Motion Recruitment Lawrenceville, GA,
  • Collaborated with IT Department to create workplace intranet on SharePoint as well as built Forms and Flows for automating tasks such as vacation requests, requests for parts from inventory, and purchase requests.
  • SharePoint Site Designer
  • Oversee implementation of Fishbowl for inventory.
  • Manage a small team to successfully complete annual inventory audit with score of 96 out of 100.
  • Assist Office Manager and Bookkeeper with special projects.
Office Assistant, 07/2020 - 11/2020
Nascentia Health Syracuse, NY,
  • Responsible for inputting new inventory and maintaining inventory records
  • Assisted office manager with account reconciliations
  • Successfully organized 3 years worth of files in less than 1 week
Fiscal Assistant, 10/2019 - 05/2020
County Of San Bernardino San Bernardino, CA,
  • Accurately maintained over 135 client records both physically and digitally.
  • Responsible for preparing weekly cash and bi-weekly canteen books.
  • Maintain petty cash.
  • Responsible for accounts payable and shared responsibility for accounts receivable.
  • Responsible for logging client’s valuables in and out as needed and keeping their belongings secure.
  • Created digital log book for clients' valuables, increasing accuracy and improving efficiency
Business Manager, 05/2014 - 05/2019
Sap Oak Brook, IL,
  • Responsible for maintaining accurate general ledger for six separate funds
  • Prepared monthly, quarterly, and yearly financial reports for Board of Directors,
  • Oversaw annual budget process - increased budget accuracy by 60%
  • Increased staff participation in fundraisers by 70%
  • Managed all employee benefits including retirement, health care, vision, and supplemental insurance.
  • Managed accounts payable and receivable.
  • Oversaw all office operations for organization by processing vital documentation, obtaining insurance verification and authorization for services.
  • Implemented automation strategies for office operations, correspondence management, schedule coordination and recordkeeping.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Organized monthly meetings and logged minutes for corporate records with executive leadership.
MBA: Financial Management and Accounting, Expected in 05/2022
DeVry University's Keller Graduate School Of Management - Naperville, IL,
Status -

Current student with projected graduation date of May 2022.

  • Majoring in Financial Management and Accounting with CPA prep.
BBA: Business Management, Expected in 2014
Jamestown Business College - Jamestown, NY
Status -
Associate of Science: Business Administration and Information Technology, Expected in 2012
Jamestown Business College - Jamestown, NY
Status -
  • Expensify certified.
  • To increase employee participation in our annual fund-raising campaign I worked with our Director of Marketing to create a fun yet effective department challenge which increased participation by 70% and exceeded our projected goal by 50%.
  • Developed a 3-year strategic plan for the Administrative Department and hit all milestones and accomplished all goals set in the plan, ahead of schedule.
  • Participated in planning and implementing a successful Capital Campaign, exceeding our fund-raising goal by nearly $600,000.
  • Held training sessions with department heads to teach them how to efficiently complete their department budgets and how to best utilize the budget area of the accounting software, improving the accuracy of the annual budget as well as decreased the average amount of time spent working on the budget.
  • Successfully balanced over a two-million-dollar annual budget without making steep budget cuts for five years in a row.
  • Successfully implemented and oversaw the transition to a digital time system from a paper one. Reducing administrative time spent on payroll by nearly 20 hours a month. Included designing an implementation plan, training department heads and staff, as well as the payroll clerk to utilize the new system.
  • Lead a successful Kettlebell Swing-a-thon fund-raiser, raising over $1,000 for the Family and Youth Department. Obtained a $60,000 grant annually to apply to daily operational needs.

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Resume Overview

School Attended

  • DeVry University's Keller Graduate School Of Management
  • Jamestown Business College
  • Jamestown Business College

Job Titles Held:

  • Administrative Assistant
  • Office Assistant
  • Fiscal Assistant
  • Business Manager


  • MBA
  • BBA
  • Associate of Science

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