Administrative Assistant Resume Example
Love this resume?Build Your Own Now
ADMINISTRATIVE ASSISTANT
Professional Summary
Systematic Executive / Administrative Assistant with over 30 years of experience in fast-paced corporate settings. Hardworking team-player with expertise completing various complex tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Demonstrated success in analytical, solving and operational efficiency with strong decision-making skills and an exceptional multi-tasker. Resourceful, flexible, and with extensive knowledge in HR, Support Services, Procurement and Corporate Events Management and Engagement Initiatives and Communications.
Skills
|
|
Work History
Administrative Assistant, 10/2013 to Current
Palomar Health – Ramona , CA
Palomar Health – Ramona , CA
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Timely processing of SCRs and Travel & Entertainment forms for submission.
- Provided exemplary executive assistance to partner senior leaders.
- Supported logistics for programs, meetings and events, including room reservations, agenda preparation, meal ordering and delivery and calendar maintenance.
- Organized weekly staff meetings and logged minutes for corporate records.
- Calendar Management of top-level executives and LOB Management team
- Handled client correspondence and tracked records to foster office efficiency.
- Generated reports and typed letters in in Google sheets/ docs/ slides and on sharing basis for real-time update and for maximum impact and results.
- Project Management - started the Fun At Work mainstream which created the blueprint of the company's sitewide engagement activities in Quarter 1 of 2014. The successful big-ticket events were continued and managed until Q1 2018 when I turned over the rein to the new engagement lead.
- Created and submitted timely and detailed expense reports and other pertinent financial forms or documentation e.g. Service Completion Reports, Procurement, etc.
- Scheduled office meetings and client appointments for senior leadership and LOB management team.
Executive Assistant to the Center Manager, 02/2006 to 09/2013
HSBC Electronic Data Processing Phils – City , STATE
HSBC Electronic Data Processing Phils – City , STATE
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Organized international and domestic travel arrangements for executives and managers including all transportation and hotel stays.
- Planned logistics for off-site meetings by contracting for meeting space and ordering catering.
- Planned and executed meetings and events and attended meetings to take meeting minutes.
- Screened phone calls, emails, mail and visitors to route and resolve information requests.
- Created various reporting materials such as charts, graphs and statistical documents.
- Managed office by ordering office supplies and maintaining office equipment.
- Coordinated recruiting activities by scheduling interviews and arranging candidate travel.
- Managed invoicing process for check requests, credit card requests, expense reports and travel and mileage forms.
- Prepared meeting agendas and minutes for staff and leadership meetings
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Handled arrangements for arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Worked collaboratively with other administrative assistants both locally and overseas in setting up recurring and one-time touchbase and meetings.
- Processed travel expenses and reimbursements for the Center Manager and assigned Expatriate handling another department.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings and making recommendations.
- Worked with senior management to initiate new projects and assist in various processes.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity. Introduced some efficiency measures and shared as best practice with the administrative assistants team.
- Completed a project for senior leadership optimization efficiency measures with other administrative assistants to weed out duplicating meetings and ensuring our executives have time to enjoy respite in between meetings and Friday No-Meeting guidelines.
Executive Assistant to the Marketing Director, 07/2000 to 08/2005
Zuellig Pharmalink Corporation – City , STATE
Zuellig Pharmalink Corporation – City , STATE
- Oversaw a team of confidential secretaries providing support to line of businesses
- Assisted in creation and maintenance of documentation and reports on account budgets, internal billings and monthly P&L to achieve financial goals.
- Created official company news and updates on Pharmalink Newsletter on meetings, conferences, and events of the Marketing group.
- Identified saving practices and procurement of office equipment for use of all lines of businesses
- Aided the training team in welcoming and giving orientations to new hires
- Managed the planning, implementation and oversaw logistical needs in the first successful conference which was attended by 800+ participants and guests in Shangri-La Makati
- Built and strengthened strategic relationships with vendors, hotels, clients, and other industry partners
- Provided administrative support by collaborating with support teams e.g. HR, Purchasing, Finance.
- Set up recurring team leadership meetings and prepared minutes of te meeting for dissemination to attendees
- Mentored junior personnel on best practices and protocols to maximize productivity.
Education
Associate of Arts: AB LiteratureUniversity Of Santo Tomas - City
- Minored in Journalism and Advertising
DISCLAIMER
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
Resume Strength
- Completeness
- Word choice
- Measurable results
- Strong summary
- Clear contact info
- Typos
Resume Overview
School Attended
- University Of Santo Tomas
Job Titles Held:
- Administrative Assistant
- Executive Assistant to the Center Manager
- Executive Assistant to the Marketing Director
Degrees
- Associate of Arts : AB Literature
Similar Resumes
