Administrative Assistant Resume Example
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ADMINISTRATIVE ASSISTANT
Professional Summary
Knowledgeable [Job Title] skilled in data collection, analysis and management. Works well under pressure and consistently meets deadlines and targets while delivering high quality work.
Skills
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Work History
Administrative Assistant, 01/2013
to 08/2014
Palomar Health – Escondido , CA
Palomar Health – Escondido , CA
- Supported all field personnel in several locations
- Performed other duties as requested or assigned
- Managed the office needs from office supplies, conference room schedules and maintain inventory
- Coordinated and organized successful company events, meetings and business luncheons
- Maintained reports and documents while learning customize software applications for construction projects
- Negotiated hotel rates and set up reservations
- Supported and managed multiple tasks at multiple locations in a fast pace environment
- Exercised independent decision-making while following company guidelines.
- Ordered and distributed office supplies while adhering to a fixed office budget.
Administrative Assistant, 01/2012
to 01/2013
Palomar Health – Poway , CA
Palomar Health – Poway , CA
- Organized and coordinated new office set-up
- Interfaced with all levels of management, customers, vendors and departments
- Handled and organized calendars, travel plans and hotel reservations for directors and managers
- Managed and approved all vendors based on service quality and price
- Prepared data reports, ordered office supplies and maintained all inventory
- Created detailed expense reports and requests for capital expenditures.
- Handled confidential files, check request and accounting for petty cash request
- Coordinated and organized successful company events, meetings and business luncheons
- Approved and coordinated with venues, caterers and restaurants
- Managed all projects while working in a fast pace environment Exercised independent decision-making while following company guidelines.
Event Planner, 04/2011
to Current
Service Corporation International – Brentwood , TN
Service Corporation International – Brentwood , TN
- Plan and organize weddings, receptions, conferences, trade shows, meetings and all other events
- Successfully work with event clients to negotiate contracts and ensure customers satisfaction
- Schedule speakers, book talent and calculate budgets
- Coordinate and monitor event timelines to ensure deadlines are met
- Negotiate and secure event space and exercise independent decision-making.
Sales Support Representative, 01/2010
to 01/2010
Dll Financial Solutions Partner – Las Vegas , NV
Dll Financial Solutions Partner – Las Vegas , NV
- Analyzed and researched sales opportunities for company and customer savings
- Prepared reports for sales opportunity to customers, sales reps and upper management
- Established relationships with customers to maintain trust
- Ensured and evaluated data integrity by performing audit checks
- Interfaced with all levels of management, customers, vendors and departments
- Exercised independent decision-making while following company guidelines.
- Researched and resolved issues regarding the integrity of data flow into databases.
Pricing & Margin Analyst/A/P Coordinator, 09/2006
to 02/2010
Nexstar Media Group Inc. – Houston , TX
Nexstar Media Group Inc. – Houston , TX
- Analyzed data integrity by performing audit checks on a consistent basis.
- Researched and resolved issues regarding the integrity of data flow into databases.
- Provided and processed monthly sales reports, Ad hoc pricing analysis reports and score cards.
- Assessed systems issues and developed resolutions to accommodate customers needs.
- Ensured compliance with government contract pricing files.
Sales Coordinator, 01/2004
to 08/2006
Concord Hospitality – Saint Louis , MO
Concord Hospitality – Saint Louis , MO
- Recommended operational improvements based on tracking and analysis.
- Resolved customer issues with customer programs by launching online services
- Supervised and implemented online APNs Interfaced with all levels of management, customers, vendors and departments
- Researched and resolved issues regarding the integrity of data flow into databases.
- Analyzed data integrity by performing audit checks on a consistent basis
- Assessed system issues and developed resolutions to accommodate customers needs
- Communicated with customers, sales reps and various departments to resolve systems issues and concerns
- Organized and coordinated business meetings, department events, hotels and car rentals
- Exercised independent decision-making while following company guidelines.
- Performed competitor bench marking analysis and identified savings opportunities and potential product enhancements.
Office Manager/Loan Processor, 01/2003
to 01/2004
Altice Usa Inc. – Athens , TX
Altice Usa Inc. – Athens , TX
- Reviewed and verified borrowers' income, credit reports, employment histories, property appraisals and title insurance information to prepare loan applications for underwriting submittal.
- Trained new employees to meet their business development goals.
- Exercised independent decision-making while following company guidelines and handle multiple tasks.
- Supervised and directed mortgage loan personnel to ensure that they are working according to protocol.
Human Resources Benefits Specialist, 08/1994
to 01/1998
Lennar Corp., – Williamsburg , VA
Lennar Corp., – Williamsburg , VA
- Processed payroll data for submittal and entered H/R forms through H/R systems
- Researched and approved accounting data for performance reviews and tuition reimbursement
- Served as liaison with OSHA compliance, unemployment compensation and daily inquiries
- Analyzed and maintained all new hire paperwork and all available job requisition forms
- Processed and maintained short-term/long-term disability, FMLA, and workers compensation claims Maintained and prepared files for enrollment and withdrawal for (401K) Retirement Plan
- Managed multiple projects while consistently meeting deadlines and following company guidelines.
- Gathered personnel records from all employees from each department.
Sales Assistant, 08/2012
to 10/2012
Robert Half – City , STATE
Robert Half – City , STATE
- Supported and assisted ten sales reps, the National Sales Manager, the Director of Sales, the General Sales Manager, and the General Manager along with four radio stations and other departments.
- Provided and prepared presentations, letters and emails to clients and maintained Master Client list.
- Ensured all pertinent information was submitted to all parties and departments daily for broadcasting.
- Exercised independent decision-making while following company guidelines.
Purchasing Coordinator, 07/2012
to 08/2012
Robert Half – City , STATE
Robert Half – City , STATE
- Organized and managed vendors list
- Prepared data reports for company supplies
- Ordered supplies.
- Maintained Excel spreadsheets and prepared database updates
- Managed and organized all inventory.
Education
Bachelor of Science: Business Administration,
2011
Strayer University - City, State
Business Administration
Strayer University - City, State
Business Administration
Skills
accounting, Ad, book, broadcasting, budgets, business development, conferences, contracts, credit, Client, clients, database, decision-making, fast, forms, General Manager, government, insurance, inventory, letters, Director, meetings, Excel spreadsheets, office, payroll, performance reviews, personnel, presentations, pricing, quality, radio, Sales, Sales Manager, trade shows
Additional Information
- AWARDS: McKesson Medical-Surgical: Attitude is Everything Award 2001 & Employee-of-the-Month 1994 and 1997
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Resume Overview
School Attended
- Strayer University
Job Titles Held:
- Administrative Assistant
- Event Planner
- Sales Support Representative
- Pricing & Margin Analyst/A/P Coordinator
- Sales Coordinator
- Office Manager/Loan Processor
- Human Resources Benefits Specialist
- Sales Assistant
- Purchasing Coordinator
Degrees
- Bachelor of Science : Business Administration , 2011
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