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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Professional Summary
Knowledgeable [Job Title] skilled in data collection, analysis and management. Works well under pressure and consistently meets deadlines and targets while delivering high quality work.
Skills
  • Communication skills
  • Customer service-oriented
  • Accurate and detailed
  • Excellent planner and coordinator
  • Pleasant demeanor
  • Works well under pressure
  • Financial reporting
  • Expertise in invoice and payment transactions

  • Microsoft Office Suite
  • Complex problem solving
  • Organized
  • Multi-tasking
  • Creative
  • Self-directed
  • Strong interpersonal skills
  • Resourceful
  • Report analysis
Work History
Administrative Assistant, 01/2013 to 08/2014
Company Name – City, State
  • Supported all field personnel in several locations 
  • Performed other duties as requested or assigned
  • Managed the office needs from office supplies, conference room schedules and maintain inventory
  • Coordinated and organized successful company events, meetings and business luncheons
  • Maintained reports and documents while learning customize software applications for construction projects
  • Negotiated hotel rates and set up reservations
  • Supported and managed multiple tasks at multiple locations in a fast pace environment
  • Exercised independent decision-making while following company guidelines.
  • Ordered and distributed office supplies while adhering to a fixed office budget.

Administrative Assistant, 01/2012 to 01/2013
Company Name – City, State
  • Organized and coordinated new office set-up
  • Interfaced with all levels of management, customers, vendors and departments
  • Handled and organized calendars, travel plans and hotel reservations for directors and managers
  • Managed and approved all vendors based on service quality and price
  • Prepared data reports, ordered office supplies and maintained all inventory
  • Created detailed expense reports and requests for capital expenditures.
  • Handled confidential files, check request and accounting for petty cash request
  • Coordinated and organized successful company events, meetings and business luncheons
  • Approved and coordinated with venues, caterers and restaurants
  • Managed all projects while working in a fast pace environment Exercised independent decision-making while following company guidelines.

Event Planner, 04/2011 to Current
Company Name – City, State
  • Plan and organize weddings, receptions, conferences, trade shows, meetings and all other events
  • Successfully work with event clients to negotiate contracts and ensure customers satisfaction
  • Schedule speakers, book talent and calculate budgets
  • Coordinate and monitor event timelines to ensure deadlines are met
  • Negotiate and secure event space and exercise independent decision-making.
Sales Support Representative, 01/2010 to 01/2010
Company Name – City, State
  • Analyzed and researched sales opportunities for company and customer savings
  • Prepared reports for sales opportunity to customers, sales reps and upper management
  • Established relationships with customers to maintain trust
  • Ensured and evaluated data integrity by performing audit checks
  • Interfaced with all levels of management, customers, vendors and departments
  • Exercised independent decision-making while following company guidelines.
  • Researched and resolved issues regarding the integrity of data flow into databases.
Pricing & Margin Analyst/A/P Coordinator, 09/2006 to 02/2010
Company Name – City, State
  • Analyzed data integrity by performing audit checks on a consistent basis.
  • Researched and resolved issues regarding the integrity of data flow into databases.
  • Provided and processed monthly sales reports, Ad hoc pricing analysis reports and score cards.
  • Assessed systems issues and developed resolutions to accommodate customers needs.
  • Ensured compliance with government contract pricing files.

Sales Coordinator, 01/2004 to 08/2006
Company Name – City, State
  • Recommended operational improvements based on tracking and analysis.
  • Resolved customer issues with customer programs by launching online services
  • Supervised and implemented online APNs Interfaced with all levels of management, customers, vendors and departments
  • Researched and resolved issues regarding the integrity of data flow into databases.
  • Analyzed data integrity by performing audit checks on a consistent basis
  • Assessed system issues and developed resolutions to accommodate customers needs
  • Communicated with customers, sales reps and various departments to resolve systems issues and concerns
  • Organized and coordinated business meetings, department events, hotels and car rentals
  • Exercised independent decision-making while following company guidelines.

  • Performed competitor bench marking analysis and identified savings opportunities and potential product enhancements.

Office Manager/Loan Processor, 01/2003 to 01/2004
Company Name – City, State
  • Reviewed and verified borrowers' income, credit reports, employment histories, property appraisals and title insurance information to prepare loan applications for underwriting submittal.
  • Trained new employees to meet their business development goals.
  • Exercised independent decision-making while following company guidelines and handle multiple tasks.
  • Supervised and directed mortgage loan personnel to ensure that they are working according to protocol.
Human Resources Benefits Specialist, 08/1994 to 01/1998
Company Name – City, State
  • Processed payroll data for submittal and entered H/R forms through H/R systems
  • Researched and approved accounting data for performance reviews and tuition reimbursement
  • Served as liaison with OSHA compliance, unemployment compensation and daily inquiries
  • Analyzed and maintained all new hire paperwork and all available job requisition forms
  • Processed and maintained short-term/long-term disability, FMLA, and workers compensation claims Maintained and prepared files for enrollment and withdrawal for (401K) Retirement Plan
  • Managed multiple projects while consistently meeting deadlines and following company guidelines.
  • Gathered personnel records from all employees from each department.

Sales Assistant, 08/2012 to 10/2012
Company Name – City, State
  • Supported and assisted ten sales reps, the National Sales Manager, the Director of Sales, the General Sales Manager, and the General Manager along with four radio stations and other departments.
  • Provided and prepared presentations, letters and emails to clients and maintained Master Client list.
  • Ensured all pertinent information was submitted to all parties and departments daily for broadcasting.
  • Exercised independent decision-making while following company guidelines.
Purchasing Coordinator, 07/2012 to 08/2012
Company Name – City, State
  • Organized and managed vendors list
  •  Prepared data reports for company supplies
  • Ordered supplies.
  • Maintained Excel spreadsheets and prepared database updates
  • Managed and organized all inventory.
Education
Bachelor of Science: Business Administration, 2011
Strayer University - City, State
Business Administration
Skills
accounting, Ad, book, broadcasting, budgets, business development, conferences, contracts, credit, Client, clients, database, decision-making, fast, forms, General Manager, government, insurance, inventory, letters, Director, meetings, Excel spreadsheets, office, payroll, performance reviews, personnel, presentations, pricing, quality, radio, Sales, Sales Manager, trade shows
Additional Information
  • AWARDS: McKesson Medical-Surgical: Attitude is Everything Award 2001 & Employee-of-the-Month 1994 and 1997
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Resume Overview

School Attended

  • Strayer University

Job Titles Held:

  • Administrative Assistant
  • Event Planner
  • Sales Support Representative
  • Pricing & Margin Analyst/A/P Coordinator
  • Sales Coordinator
  • Office Manager/Loan Processor
  • Human Resources Benefits Specialist
  • Sales Assistant
  • Purchasing Coordinator

Degrees

  • Bachelor of Science : Business Administration , 2011

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