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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Professional Summary

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 2 years of performance. Skilled at multi-tasking and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Skills
  • Office administration
  • Routing Mail
  • Report Development
  • Organizing Mail
  • Faxing Paperwork
  • Correspondence Handling
  • AR/AP
  • MS Office and Excel Knowledge
  • Multi-line Telephone Systems
  • Client Scheduling
  • Records management
  • Time management
  • Travel coordination
  • Purchase orders organization
  • Recordkeeping
  • Internal communications
  • Credit and collections
  • Business correspondence
  • Invoice Processing
  • Account Reconciliation
  • Package routing
  • [Number] WPM typing speed
  • Customer and client relations
  • Staff Management
  • Inventory Tracking
  • Inventory Maintenance
  • Storage Organization
  • Inventory Counting Proficiency
Work History
Administrative Assistant | 01/2018 to 03/2020
Paragon Systems - Romulus , MI
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Monitored premises, and screened visitors.
  • Developed and updated spreadsheets and databases to track, analyze and report on inventory.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Maintained staff directory
  • Monitored field technicians' and sales' work calendars and scheduled appointments, meetings and travel.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Researched and collected meter reads from various clients and data enter.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Processed credit card payments and checks, data entered on a ledger and shipped all payments to corporate office weekly.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Used computers to record and monitor inventory levels and completed audits to uncover and address inaccuracies.

  • Kept all documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
  • Completed physical inventory counts each month.
  • Placed orders for new supplies based on established needs and special circumstances.
  • Recorded information, shortages and discrepancies to keep records current and accurate.
  • Evaluated supplies and product inventory to check for quality and quantity issues and returned unacceptable materials to vendors.
  • Completed scheduled audits with efficient and accurate approach.
  • Accepted delivered packages, verified products and checked delivery totals to keep system records current and accurate.
  • Managed inventory storage in clean and organized fashion.
  • Maintained inventory count, tracked usage and documented variances.
  • Maintained and organized inventory receipts and efficiently processed changes to reduce process lags.
  • Conferred with managers, sales teams and engineering personnel to revise plans and achieve demanding targets.
  • Safely and securely loaded items to prevent damage during transport.
  • Created databases and spreadsheets to improve inventory management accuracy 95%.
  • Managed team of 6 to achieve optimal productivity and inventory control.
  • Verified contents of inventory loads against shipping papers.
  • Increased traceability of cargo through documentation and use of remote tracking systems.
  • Adapted to shifting customer demands by strategically implementing and updating purchasing procedures.
  • Performed data entry and completed proper paperwork.
  • Scheduled deliveries of copy machines and materials by specified time to begin production on time.
  • Administered inventory network, controlled stockroom procedures and supervised warehouse administration exercises.
  • Recorded adjustments, pallet audits and tracked discrepancies.
  • Requisitioned materials to restock inventory and obtain goods for copy machine production.
  • Greeted store customers and discussed needs.
  • Addressed customer complaints and requests by resolution or escalation.
  • Realigned production schedules to factor in changing conditions such as materials shortages and changing designs.
  • Accurately recorded discrepancies of damaged parcels.
  • Tracked personnel and supplies within company.
  • Picked up, delivered and returned parcels daily.
  • Worked with mana, technicians and sales team members to understand supply needs and bring levels within desired tolerances.
  • Completed scheduled inventory counts and supply audits to track shrinkage and inform purchasing decisions.
Bartender | 01/2014 to 09/2014
Live Nation Entertainment Inc - Springfield , IL
  • Completed regular bar inventories and daily requisition sheets and increased sales and profits.
  • Maintained secure cash drawers, promptly resolving discrepancies for accuracy.
  • Assisted in preparing dining room for special upcoming functions, including decorating and generating and printing out special group menus.
  • Set up glassware, liquor and other necessary supplies for special events.
  • Kept alcoholic beverages well-stocked and organized to meet expected demands.
  • Managed accurate register and produced daily sales reports backing up inventory usage numbers.
  • Assisted servers with specialty drinks orders by preparing on-demand items without delay.
  • Conducted regular inventories of bar and drink supplies to keep stock on hand and avoid expensive rush orders.
  • Decreased waste by creating and following strict recipes and measurements for drinks.
  • Managed cash with no losses on regular days with totals of more than $ 5,000.00 in revenue during special promotions or sporting events.
  • Improved and applied social media marketing strategies to increase patronage.
  • Upsold menu items to customers, driving up per sale revenues and maximizing profits.
  • Upsold daily specials and beverage promotions to exceed daily sales goals.
  • Polished glassware, bussed tables and removed debris to keep customer areas fresh and clean.
  • Handled simultaneous customer, team and business needs while avoiding unnecessary delays or errors.
  • Increased bar revenue through development and marketing of featured cocktails.
  • Stayed up-to-date on state laws regarding alcoholic beverage services and maintained compliance for inspections.
  • Operated efficiently in high-volume setting to prepare and serve more than 100 drinks per hour.
  • Set up bar for operation, obtained cash bank and stocked service bar.
Waitress | 01/2013 to 01/2014
Bluegreen Resorts - Lake Arrowhead , CA
  • Shared knowledge of menu items and flavors, enabling customers to make personal decisions based on taste and interest.
  • Maintained order efficiency and accuracy through clear communication with kitchen staff, earning numerous recommendations from satisfied customers.
  • Stored food in designated containers and storage areas to increase shelf life, improve kitchen organization and provide easy access during busy peak service times.
  • Applied comprehensive knowledge of wine, cider and beer as well to increase daily beverage sales.
  • Kept server areas clean and stocked during service hours to increase efficiency while working tables.
  • Suggested appropriate food and drink pairings to increase per-ticket sales.
  • Carried out complete opening, closing and shift change duties to keep restaurant working efficiently and teams ready to meet customer needs.
  • Bussed and reset tables to keep dining room and work areas clean.
  • Collaborated with kitchen staff to correctly update customers on unavailable dishes and wait times.
  • Collected credit card, cash and gift certificate payments and dispensed change for cash transactions.
  • Resolved guest and employee complaints to maintain complete customer satisfaction and workforce effectiveness.
  • Supervised restocking of salad bar and buffet for lunch and dinner service.
  • Displayed enthusiasm and promoted friendly service to customers, successfully increasing referrals and walk-in business.
  • Enlisted coworkers' assistance for multi-order delivery to avoid spilling or dropping food.
  • Upsold food and drink specialty items, wine selections and desserts to increase overall sales and exceed targets.
  • Stayed up-to-date on menu changes to offer current and accurate information and help customers select optimal meal choices based on individual preferences.
  • Checked identification for minimum age for sale of alcoholic beverages.
  • Folded napkins and prepared silverware sets to provide adequate supply for host station.
  • Reported concerns about intoxicated guests to management, contributing to safe and welcoming environments for all patrons.
  • Greeted new customers, discussed specials, and took drink orders.
  • Maintained customer satisfaction with timely table check-ins to assess food and beverage needs.
  • Prepared beverages and filled food orders for customers.
  • Inspected dishes and utensils for cleanliness.
  • Used cash registers and credit card machines to cash out customers.
Education
Aransas Pass High School - City, State | High School Diploma
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78Average
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Resume Overview

School Attended

  • Aransas Pass High School

Job Titles Held:

  • Administrative Assistant
  • Bartender
  • Waitress

Degrees

  • Aransas Pass High School - City , State | High School Diploma

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