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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Professional Summary
Plans, organizes, performs, and directs accounting, budgeting, auditing, purchasing, and revenue administration Establishes and tracks compliance of policies and procedures for fiscal operations and risk management Oversees the operations and workflow of all functions of the accounting department Prepares or directs compilation of reports and for the Board of Directors Improve existing reporting and analysis to support decision making, improve organizational performance and drive business growth Review contracts and creates systems/processes that address company's financial commitments Analyzes the financial position and health of the company on a quarterly basis. Provides reports to Board of Directors Serves as the technical professional/finance advisor to Board of Directors and staff Provides recommendations for procedural improvements Organizational Management: Provides oversight and management of the day to day financial affairs of the organization Develops and oversees financial and risk management policies and procedures Manages a physical environment that is most cost effective, efficient, and suited for the organization's need Oversees and enhances the information technology platform of the organization, ensuring that the organization has the appropriate systems to support programmatic and infrastructure needs by contracting with IT professionals Negotiates and manages a variety of external vendor relationships for banking, accounting, legal, benefits, insurance and facilities; coordinates contract negotiation and renewal Ensures contract activities are in compliance with the legal and government regulations Assists with the development of project work plans including the timeline, roles and responsibilities, etc., for the implementation of special events, including all fundraising events Human Resources: Assures accuracy and compliance with payroll management, processing and reporting and all applicable state and federal regulations Effectively negotiates employee benefits program, assures accuracy and compliance Monitors company insurance coverage and risk management requirements Hire employees that meet specific job duties and able to fit into a team environment Trains employees in ergonomics and efficiency Redefine positions to promote the best of each employee Community Outreach Plans and implements special events, sponsorship opportunities while meeting community investment needs Customer Service and Support Service Ability to take direction Effectively organize office for efficiency Ability to listen Desire to help staff succeed Non-judgmental communication style Effectively problem solve and provide options to decision makers Educate consumers of procedures and governmental regulations Other Qualifications AA Degree in Business Operations 20 years experience in business management At least 20 years professional experience in finance and management related roles Knowledge of Accounting Principles in non-profit and for-profit environments Ability to bring business policy, procedures, and financials into government compliance. Website development and maintenance BS Degree in Metaphysics which includes life coaching, health science, and theology Software Applications Used Microsoft Office for over 30 years, including mail merge application Yardi financial reporting QuickBooks Web based templates for web design Adobe Acrobat - full version RCRC - propane inventory and delivery system Ability to learn any software product in a short amount of time Working in a MAC/PC parallel environment
Skills
  • Accounting procedures consultant
  • Accounts payable specialist
  • Invoice and payment transactions
  • Account reconciliations
  • Analytical reasoning
  • Exceptional organization
  • Expertise in invoice and payment transactions
  • Fixed assets reporting familiarity
  • Account reconciliation
  • Intuit QuickBooks specialist
  • Invoice coding familiarity
  • Advanced computer proficiency (both PC and Mac)
  • Strong in MS Office and Excel
  • Superior attention to detail
  • Accounting procedures consultant
  • Knowledgeable in all HR Systems
  • Team building
  • Payroll Specialist including certified payroll
  • Desktop computer support
  • Network familiarity
  • Contracts specialist
  • Regulatory compliance specialist
  • Yardi Financial Software
  • New employee orientations
  • Compensation and benefits
  • Termination procedures
  • FMLA comprehension
  • Project management
Work History
Administrative Assistant03/2014 to Current
Praxair, Inc. – Groves , TX
  • Processed accounts payable for three employees for multiple projects.
  • Entered financial data into the company accounting database to be verified and reconciled.
  • Introduced new and efficient accounting, financial and operational checks & balance systems.
  • Streamlined daily reporting information entry for efficient record keeping purposes increasing production by 50%
  • Reconciled company bank, credit card and line of credit accounts.
  • Managed office supplies, vendors, organization and upkeep.
  • Created records management system.
Secretary to the House Transporation Committee01/2014 to 03/2014
Sonder – Denver , CO
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Opened and properly distributed incoming mail.
  • Maintained a clean reception area, including Chairman's office, and associated areas.
  • Assessed urgency and priorities before accepting or declining appointments and meetings with the Chairman.
  • Screened visitors and directed them to the correct employee or office.
  • Obtained signatures for financial documents and internal and external.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events for Chairman.
  • Coordinated committee meetings, including agenda and minutes, schedules and information preparation and distribution.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Distribute agenda and minutes to government staff.
Operations Manager01/2012 to 04/2013
Healing Arts Institute – City , STATE
  • Drafted the budget for [Number] different departments and monitored expenditures.
  • Reduced and controlled company expenses by creating inventory and purchasing system.

  • Prepared program operating budgets, budget reports and other financial performance reports.
  • Analyzed contract performance for bids, budgets and forecasts.
  • Collaborated with CA Bureau of Private Post Secondary Education and CA Departmart of Consumer Affairs to achieve a census tracking system for students.
  • Planned and conducted monthly staff training with an emphasis on sales and client services.
  • Analyzed contract performance for bids, budgets and forecasts.
  • Conducted ongoing reviews of all accounts receivable and income projects to meet existing company obligations.
Education
Bachelor of Science: Metaphysics/Theology2012American Institute of Holistic Theology- City, State Metaphysics is a foundational backdrop for any interfaith ministry. Metaphysics is an aspect of spirituality that concerns the study of the nature of being, existence, time, space, and causality. It bridges the gap between science and faith. By studying metaphysical spirituality you can explore the development and enrichment of your own philosophy of true being.
Associate of Arts: Business Operations1975Heald Business College- City, State
    Number three of 500 students who received a full tuition scholarship after testing. 
Skills
ten key, Coach, CA, General office, Insurance, Windows 8, Windows XP, QuickBooks, Switchboard, typing, Vista
Additional Information
  • Volunteer Efforts El Dorado County Chamber of Commerce El Dorado County Special Olympics Snowline Hospice, CA Horizon Hospice, ID My Standards Professional image in attitude and dress Loyalty, dependability, and punctuality No sharing of confidential/business information outside of the office Maintains work areas in a neat and organized manner. Ability to drive and utilize an agency or personal automobile for work purposes in a professional manner
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How this resume score could be improved?

Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:

88Good
Resume Strength
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Resume Overview

School Attended

  • American Institute of Holistic Theology
  • Heald Business College

Job Titles Held:

  • Administrative Assistant
  • Secretary to the House Transporation Committee
  • Operations Manager

Degrees

  • Bachelor of Science : Metaphysics/Theology 2012
    Associate of Arts : Business Operations 1975

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