administrative assistant resume example with 17+ years of experience
Jessica Claire
- Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
- (555) 432-1000
- resumesample@example.com
- Date of Birth:
- India:
- single:
- :
Summary
Dedicated Administrative Business Associate with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Skills
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Experience
Administrative Assistant, 12/2022 - 06/2023
Primrose School – Lone Tree, CO
Primrose School – Lone Tree, CO
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Prepared and prioritized calendars and correspondence.
- Organized both physical and digital files and updated reports to coordinate project materials.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Administrator, 06/2020 - 05/2022
M/I Homes – Austin, TX
M/I Homes – Austin, TX
- Answered telephones to take messages or redirect calls to appropriate colleagues.
- Checked office stock to determine supply levels and maintain inventory.
- Monitored payroll, credit card purchases and invoicing to prevent financial errors.
- Researched and developed administrative policies, procedures and guidelines to facilitate operations.
- Identified and led cost management initiatives to achieve quantified results.
- Utilized document management system to organize company files, keeping up-to-date and easily accessible data.
Section Manager, 05/2004 - 10/2019
Clough, Harbour & Associates, Llp – Providence, RI
Clough, Harbour & Associates, Llp – Providence, RI
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Coordinated meeting and work schedules for staff teams and executives.
- Set up meeting and event logistics for senior management and updated calendars.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Managed daily invoices, reports and proposals.
- Managed and tracked expenses to meet company budget requirements.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Obtained signatures for financial documents and internal and external invoices.
- Trained new employees on operating procedures and company policies.
- Communicated with other section managers to determine best ways to meet quotas and quality goals.
- Analyzed inventory levels to provide appropriate stock for each shift.
- Built relationships with product vendors, resulting in continued contracts.
- Collaborated with Managers to develop section budget.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Conducted research and collected and analyzed data to prepare reports and documents.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
- Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
- Followed proper accounting and bookkeeping procedures to support audits.
- Leveraged word processing software to create proposals, letters and memos.
- Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Coordinated multiple schedules using online calendaring system.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Executed special objectives and projects in response to executive team and board member requests.
- Reviewed incoming reports, applications and memos to determine workplace priorities.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Education and Training
, Expected in 05/1986
Childress High School - Childress, TX
Childress High School - Childress, TX
Wayland Baptist University - Lubbock, TX
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Resume Overview
School Attended
- Childress High School
- Wayland Baptist University
Job Titles Held:
- Administrative Assistant
- Administrator
- Section Manager
Degrees
- Some College (No Degree)
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