Dedicated and focused administrative assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
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Increased office organization by developing more efficient filing system and customer database protocols. Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude.
Also, a licensed and bonded Notary Public.
Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Managed daily office operations and maintenance of equipment. Received and screened a high volume of internal and external communications, including email and mail. Received and distributed faxes and mail in a timely manner. Properly routed agreements, contracts and invoices through the signature process. Managed the day-to-day calendar for the company's senior director. Created weekly and monthly reports and presentations. Organized files, developed spreadsheets, faxed reports and scanned documents. Posted open positions on company and social media websites. Created PowerPoint presentations used for business development. Made copies, sent faxes and handled all incoming and outgoing correspondence. Managed daily office operations and maintenance of equipment. Maintained the front desk and reception area in a neat and organized fashion. Handled all media and public relations inquiries. Designed electronic file systems and maintained electronic and paper files. Updated confidential employee banking information with accuracy and speed. Processed bank reconciliations and financial reports to verify practice of proper due diligence. Maintained accounts receivable documentation electronically and on paper. Increased efficiency and alleviated work loads by creating a new Excel financial recording system. Reconciled all bank and credit card accounts. Issued paychecks to vendors and suppliers on a bi-weekly basis. Handled cash and deposits using the proper accounting procedures and documentation. Processed journal entries, online transfers and payments. Entered weekly sales and customer count sheets for review by management. Processed payroll, electronic deposits and employee pay adjustments. Processed journal entries, online transfers and payments. Answered customers' questions and addressed problems and complaints in person and via phone.
Facilitated processing of RFI's, submittals and samples among the general contractor, the owner and the owner's consultants. Obtained notices of completion and compliance certifications from all of the construction administration consultants. Assigned projects and tasks to employees based on their competencies and specialties. Followed through with competent execution of project plans by providing proper tools and equipment to all construction personnel. Accurately provided status information on project progress to the project management. Efficiently recorded and rejected incorrect deliveries of material to site. Monitored the safety of all construction activities, making on-site personnel safety the top priority. Acted as the liaison with company safety representatives to promote awareness and understanding of safety protocols. Recorded, and updated all isometric blue prints. Operated the N.E.W.S system for all welds, and x-rays. Kept track of welders progress and each individual welder's weld.
Conducted daily pre-shift and weekly departmental meetings to ensure organizational efficiency. Scheduled and directed staff in daily work assignments to maximize productivity. Continually monitored bar and took appropriate action to ensure drink quality and service standards were consistently met. Efficiently resolved problems or concerns to the satisfaction of all involved parties. Exhibited thorough knowledge of liquors, beverages, supervisory duties, service techniques, and guest interactions. Continually monitored bar and took appropriate action to ensure liquor quality and service standards were consistently met. Developed and maintained exceptional customer service standards. Minimized loss and misuse of equipment through proper bar supervision and staff training. Performed checkouts of servers and bartenders to ensure that all tickets were accounted for. Initiated negotiations regarding vendor contracts and kept updated records of contracts. Ensured proper cleanliness was maintained in all areas of the bar and front of house. Managed accounts payable, accounts receivable and payroll. Counseled and disciplined staff when necessary.
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