Administrative Assistant Resume Example

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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Outgoing and friendly professional delivering ethical standards and a good roll model. Including clerical support and public interaction. Excels in calendar management, scheduling, data-entry and database administration.

Highly organized and hardworking with clear focus on maintaining efficient and accurate operations. Prepared to offer 20 years of a professional roll in the community and take on challenging new role.

  • Market Tracking and Research
  • Maintenance Coordination
  • Service Orientation
  • Articulate and Persuasive
  • Attention to Detail
  • Client Relations
  • Closings Coordination
  • Purchase Agreement Writing
  • Open House Management
  • Property Inspection
  • Contract Preparation
  • Value Estimation
  • Analytical and Logical Thinking
  • Financial History Review
  • Buyer and Seller Representation
  • Leads Prospecting
  • Partnership Development
  • Property Improvements
  • New Construction Assessment
  • Negotiation Management
  • Verbal and Written Communication
  • MLS Data Entry and Maintenance
  • Property Research
  • Sales Promotion
  • Terms Review and Enforcement
  • Adaptability and Flexibility
  • Microsoft Office
  • Database Maintenance
  • Exterior Surveying
  • Accounting and Bookkeeping
  • CRM Tracking
  • Property Rental and Leasing
  • State Real Estate Law
  • Sales Dedication
  • Real Estate License
  • Social Media Savvy
  • Documentation and Recordkeeping
  • Meeting Arrangement
  • Conflict Resolution
  • Mathematical Reasoning
  • Mobile Devices and Laptop Computers
  • Interior Staging
  • Flexible Schedule
  • Time Management
  • Problem Solving
  • Marketing Strategy Development
  • Operations Management
  • Property Photography
  • Task Prioritization
  • Document and File Management
  • Strong Organizational Skills
  • Report Preparation
  • Appointment Coordination
  • Judgment and Decision Making
  • Confidentiality and Data Protection
  • Office Equipment Operation
  • Multitasking and Time Management
  • Professional and Courteous
  • Research and Analytical Skills
  • Resource Coordination and Allocation
  • Supply Inventory Control
  • Microsoft Office Suite
  • Meticulous Attention to Detail
  • Meeting Note Taking
  • Data Entry
  • Correspondence Writing
  • Document Sorting
  • Critical Thinking
  • Cleaning and Sanitizing
  • Calendar Management
  • Reception Duties
  • Highly Efficient and Productive
  • Order Placement
  • Administrative Procedures
  • Complex Problem Solving
  • Project Schedule Coordination
  • Visitor Relations
  • Relationship Building
  • Organizing and Categorizing Data
  • Writing and Editing Skills
  • Electronic Records Management
  • Event Planning
  • Mail Routing and Distribution
  • High Volume Phone Inquiries
  • Inventory Oversight
  • Customer Service
Work History
Administrative Assistant, 10/2012 to Current
Sgs GroupScott, LA,
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Scheduled appointments and handled calenders for senior leadership.
  • Transcribed phone messages and relayed to appropriate personnel.
  • Implemented updated policies and practices for organization and monitored effect.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Organized and coordinated conferences and monthly meetings.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
Realtor, 08/2009 to 10/2012
Windermere Real EstateFriday Harbor, WA,
  • Handled day-to-day happenings of real estate office to consistently grow client base and increase revenue.
  • Compared recently sold area properties to determine competitive market prices.
  • Advised and informed prospective clients on current market activities and conditions.
  • Resolved client concerns related to home purchases to maintain high satisfaction ratings.
  • Prepared homes for client arrivals during open house events and established signage and wayfinding aids.
  • Educated clients by delivering explanations of short sales processes, mortgage loan processing and foreclosures.
  • Completed property walkthroughs before completing deals to uphold accuracy in listings and appraisals.
  • Verified payment and loan paperwork for property sales by working closely with banks, buyers and sellers.
  • Wrote contracts to outline sales and purchases of properties.
  • Stayed up-to-date on property environmental regulations and inspected new properties for adherence to emerging codes.
  • Liaised between buyers and sellers to establish favorable prices and negotiate contract terms.
  • Confirmed compliance with federal and state laws to enforce regulations and monitor sales.
  • Educated clients on changing or updating properties, buying and selling techniques and processes to maintain curb appeal.
  • Assisted buyers with finding ideal homes by assessing needs, requirements and budgets.
  • Advised sellers on ways to increase curb appeal and make homes more appealing to potential buyers.
  • Developed new business and managed new and existing clients.
  • Kept detailed list of local properties in Propertyware, continuously updating data to stay knowledgeable on markets and possible sales.
  • Collaborated with mortgage companies to accurately determine loan and mortgage options for clients.
  • Reviewed property listings, interviewed potential clients, accompanied clients to properties and effectively communicated condition of sales.
  • Retained team clients through effective sales and satisfaction management strategies.
  • Generated leads for sales and rental properties through cold calls and referrals.
  • Reviewed and executed confidential documents, contracts and disclosures.
  • Performed home evaluations and developed competitive market analysis for individual homes.
  • Coordinated appointments to show tenants and buyers prospective homes.
  • Educated clients looking to sell or buy on current market conditions, legal requirements, pricing and mortgages.
  • Examined homes for client arrivals after planning open-house events and showings.
Real Estate Agent, 02/2002 to 08/2009
Haring RealtyLucas, OH,
  • Managed contracts, negotiations and all aspects of sales to finalize purchases and exceed customer expectations.
  • Sold high volume of properties in short timeframes to exceed quotas and maximize business revenue.
  • Maintained connections with clients to encourage repeat business and referrals.
  • Represented buyers and sellers of developed and undeveloped properties.
  • Collected fees and documented payment processes for property transactions.
  • Negotiated, facilitated and managed real estate transactions.
  • Used NTREIS and other realtor databases to find properties for clients.
  • Maintained inventories and records of sales collaterals and closings.
  • Liaised between buyers and sellers to provide positive experiences for both parties.
  • Advertised client properties through websites, social media and real estate guides.
  • Created and implemented marketing plans to drive sales and coached staff on new strategies for maximum results.
  • Communicated with clients to understand property needs and preferences.
  • Greeted and registered new clients to engage each in process and cultivate long-lasting relationships.
  • Assisted clients in financial planning for purchase.
  • Reviewed market research data and changed sales plans accordingly.
  • Wrote listings detailing and professionally highlighting property features to increase sales chances.
  • Presented purchase offers to sellers for consideration.
  • Followed up with prospective buyers regarding incentives from builder and new developments in surrounding area.
  • Marketed and sold property for clients by hosting open houses and advertising online and in print.
  • Staged and prepared homes and properties for clients before arrival.
  • Informed home buyer of sales, construction and warranty processes.
  • Negotiated between buyers and sellers of properties with efficiency and transparency to maximize profits and maintain satisfaction of clients.
  • Drafted purchase contracts and necessary paperwork for residential property sales using TREC software.
  • Educated clients on sales and buying processes and advised buyers on making decisions.
  • Coordinated appointments to show marketed properties.
  • Inspected properties for listing accuracy and updated posts to maintain marketing integrity.
  • Collaborated with attorneys, loan officers and agencies to complete property sales and purchases and thoroughly explained all financial requirements and data to potential buyers and sellers.
  • Delivered strategic assistance to homeowners and homebuyers looking to buy or sell residential properties in Dallas, Denton and Collin county metro area.
  • Developed and maintained list of available properties suited to different needs and budgets for both commercial and industrial use.
  • Developed and deployed marketing collateral to promote properties and drive sales.
  • Maintained efficient office operations by handling all errands and administrative functions, including going to bank and maintaining office supplies.
  • Managed production of sales listings by coordinating with inspectors and qualified repair vendors to facilitate high-quality work.
  • Prepared documents such as purchase agreements and disclosures and used OREC to complete all paperwork.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Maintained daily reports and advised executive leaders in decision-making processes.
  • Performed research to collect and record industry data.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Composed and proofread memos, letters and reports to verify error-free communication.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
  • Effectively supported Buyer/Seller meetings, taking in-depth notes and disseminating minutes to all attendees.
  • Managed filing system, entered data and completed other clerical tasks.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Established administrative work procedures to track staff's daily tasks.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
Associate of Arts: Business Management, Expected in
North Lake College - Irving, TX
Associate of Applied Science: Real Estate, Expected in 01/2002
Leonard Hawes Real Estate School - Dallas, TX,
  • Completed professional development in Real Estate in state of Texas
  • Texas Law Agency
  • Texas Principles of real Estate
  • TREC Contract Forms
  • Texas Law of Contracts
  • Modern Marketing
  • Texas Real Estate Finance
  • Short Sales
  • Continue Education for Texas Law, Texas Principles, and Texas Law of Contracts.

High School Diploma: , Expected in 05/1973
Irving High School - Irving, TX

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Resume Strength

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Resume Overview

School Attended
  • North Lake College
  • Leonard Hawes Real Estate School
  • Irving High School
Job Titles Held:
  • Administrative Assistant
  • Realtor
  • Real Estate Agent
  • Associate of Arts
  • Associate of Applied Science
  • High School Diploma