Administrative Assistant Resume Example
Ambitious and motivated Executive Assistant bringing more than 18 years of experience supporting multiple senior vice presidents, executive directors and senior partners.
Determined and proactive Administrative Assistant who works with a sense of urgency to anticipate the needs of senior-level executives. Thrives in a fast paced, dynamic environment, excels at analyzing, prioritizing and completing tasks while exhibiting professionalism and sound judgment. Administrative Assistant with executive-level office management skills, as well as strength in planning and problem-solving. Readily adapts to change and exceeds expectations in quality.Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment.Highly focused and results-oriented office professional who successfully supports complex, deadline-driven operations. Customer-oriented and computer-savvy.
Excellent communication skills, Results-oriented, 80 WPM typing speed Excellent planner and coordinator, Advanced MS Office Suite knowledge Multi-line phone proficiency. Resourceful Microsoft Office proficiency Proper phone etiquette Articulate and well-spoken Time management Flexible Excel spreadsheets Strong problem solver Invoice processing Works well under pressure Meeting planning Self-starter Scheduling |
Parsippany , NJ
Designed PowerPoint presentations for monthly divisional meetings with top-level executives.Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Collaborated with other administrative team members, human resources and the finance department on special projects and events.Provided logistical support to visiting executives in coordination with other Executive Assistants.Handled and distributed all incoming and outgoing mail.Open, read, and wrote answers to routine letters.Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.Work directly with the Chief Development Officer and the VP of Marketing and Strategic Planning Managed external contacts for VP and CDO and kept track of periodic communication needed for priority contacts.
- Created expense reports Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for meetings Maintained calendars for VP and division Directors who report to VP.
Pasco , WA
- Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Served as a professional representative of the CEO to executive clients, investors and board members.Collaborated with other administrative team members, human resources and the finance department on special projects and events.Developed and managed third-tier resolution process to resolve issues originating from the customer retention team.Provided logistical support to visiting executives in coordination with other Executive Assistants.Handled and distributed all incoming and outgoing mail.Wrote and distributed meeting minutes to appropriate individuals.Managed desktop publishing and proposal and memo typing.Open, read, and wrote answers to routine letters.Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.Investigated issues and problems and drafted responses to urgent requests.Approved travel expenses and reimbursement requests.ed strong external client relations while maintaining excellent communication with internal clients and upper management Directed administrative functions for the directors, principals, consultants and key managers.
- Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
Business CurrentOffice Administration courseworkMicrosoft PowerPoint CertificateCoursework in Administrative Technology
- Planned corporate meetings, lunches and special events for groups of 2000+ employees.
- Instrumental in setting up Video Conferencing for the Company via iLincs while at North County Health Services.
- Successfully initiated and completed installation of the building alarm software system.
administrative, Excellent communication, clients, client relations, team building, Marketing, meetings, MS Office Suite, office, organizational, Strategic Planning, phone, typing speed
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Resume Overview
School Attended
- University of Phoenix
Job Titles Held:
- Administrative Assistant
Degrees
- Associate of Applied Science : Business Current
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