Administrative Assistant Resume Example
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ADMINISTRATIVE ASSISTANT
Professional Summary
Astute Administrative Assistant with experience managing data and controlling recordkeeping. Expert at optimizing processes to improve data retrieval and storage procedures, reduce physical storage needs and maintain security of information. Skilled at researching and resolving discrepancies.
Skills
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Work History
Administrative Assistant, 09/2013 to 08/2019
J.B. Hunt – Southwest City , MO
J.B. Hunt – Southwest City , MO
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Coached new employees on administrative procedures, company policies and performance standards.
- Internal Auditor for all Accounts and inventory.
- Filed and paid all tax reports. Weekly,monthly and quarterly. Beginning of year and yearly reports.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Managed Software databases converting complex data into easy-to-interpret data.
- Processed invoices and expenses using Software to facilitate on-time payment.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Offered office-wide Type software support and training, including troubleshooting issues and optimizing usage.
- Created detailed expense reports and requests for capital expenditures.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Managed accounts payable and receivable for Type office grossing $Amount per year.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Maintained complex digital filing system for financial information.
- Maintained staff directory and company policy handbook for human resources department.
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
Manager, 01/2010 to 09/2013
General Dynamics – Durham , NC
General Dynamics – Durham , NC
- Evaluated suppliers by assessing quality, timeliness and compliance of deliveries to maintain tight cost controls and maximize business operational efficiency.
- Controlled costs and optimized spending via restructuring of budgets for labor, capital assets, inventory purchasing and technology upgrades.
- Adjusted job assignments and schedules to keep pace with dynamic business needs, factoring in processes, employee knowledge and customer demands.
- Propelled continuous improvements and strategically capitalized on current market trends, resulting in Result.
- Conducted monthly inventories of raw materials and components on work floor.
- Internal Auditor for inventory and finances.
- Supervised Number of employees in Type shop by monitoring activities, coaching and offering hands-on support.
- Reduced workflow inconsistencies by recruiting and hiring capable staff members.
- Recorded inventory sales into organization's weekly income report.
- Reconciled daily sales transactions to balance and log day-to-day revenue with Software.
- Increased sales by $Amount by establishing goals, overseeing performance and Action.
- Approved regular payroll submissions for Number employees within Software.
- Assessed financial statements and Type reports to evaluate Type performance, develop targeted improvements and implement changes resulting in Result.
- Hired, trained and mentored staff to maximize effectiveness.
- Created and implemented aggressive action plan to address pressing cost control needs.
Administrative Assistant, 07/2009 to 12/2009
J.B. Hunt – Spanaway , WA
J.B. Hunt – Spanaway , WA
- Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Created PowerPoint presentations for business development purposes.
- Arranged rapid office equipment repair and maintenance with vendors.
- Managed Software databases converting complex data into easy-to-interpret data.
- Processed invoices and expenses using Software to facilitate on-time payment.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Monitored Job title's work calendar and scheduled appointments, meetings and travel.
- Maintained complex digital filing system for financial information .
- Created and implemented digital filing system for state and his system.
Education
Certificate: Administrative Law, 06/2009
Craven Community College - City, State
Craven Community College - City, State
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Resume Overview
School Attended
- Craven Community College
Job Titles Held:
- Administrative Assistant
- Manager
Degrees
- Certificate : Administrative Law , 06/2009
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