administrative assistant resume example with 3+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:

Meticulous and systematic Administrative Assistant capable of organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.

  • Managing automated systems
  • Proposal writing
  • Recordkeeping and bookkeeping
  • Records management systems
  • AR/AP
  • Microsoft
  • Routing correspondence
  • Sensitive material handling
  • Routing packages
  • Transporting files
  • Back office operations
  • Data entry documentation
  • PC proficient
  • Database organization
  • Proofreading
  • Documentation and reporting
  • Confidential document control
  • Report development
Administrative Assistant, 12/2019 to 03/2020
Marriott InternationalMelbourne, FL,
  • Monitored daily and weekly schedules and monthly calendar obligations for car parts.
  • Created and maintained spreadsheets and developed administrative and logistical reports.
  • Processed financial documents including contracts, expense reports and invoices.
  • Managed building access and supplied key cards to employees and visitors.
  • Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
  • Increased accuracy and reduced discrepancies by verifying data while processing incoming and outgoing checks and wire transfers.
  • Generated shipment invoices, prepared packages and set up courier deliveries for customers.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Tracked expenses and documented records.
Recycling Sorter, 02/2016 to 07/2019
Choctaw Nation Of OklahomaSpiro, OK,
  • Kept detailed records of materials delivered and sorted, as well as maintenance performed on tools and machines.
  • Performed regular and emergency maintenance on various types of sorting machines to maintain optimal safety and performance.
  • Operated balers to maximize efficiency by compressing materials into reusable, shippable or transferable sizes.
  • Instructed general public on where to put drop-offs based on observable quality and types of materials identified.
  • Sorted recycled and recyclable materials into various areas for further processing, transportation or repurposing.
  • Improved customer satisfaction by finding creative solutions to problems.
  • Earned reputation for good attendance and hard work.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Provided excellent service and attention to customers when face-to-face or through phone conversations.
Warehouse Worker, 03/2017 to 11/2017
Installed Building ProductsMerced, CA,
  • Rotated goods in inventory by following “first in, first out” approach to keep shelves organized and well-stocked.
  • Maintained accurate order and shipment forms and inventory documentation to facilitate timely material flow.
  • Identified defective, incorrect or missing merchandise and promptly reported issues to supervisor.
  • Affixed accurate labels to customer packages to prevent unnecessary delays in loading and shipping of ordered goods.
  • Cleaned and maintained warehouse to comply with Occupational Safety and Health Administration (OSHA) and state safety and health standards.
  • Unloaded incoming products off trucks, sorted items in staging area and transported items to final storage locations.
  • Stood for extended time periods to perform packaging tasks to complete order fulfillment process.
  • Packed and labeled merchandise to prepare for loading and shipment to customers.
  • Transferred heavy materials from ground level to elevated storage locations to facilitate timely retrieval of items.
  • Examined packages and goods for damage and notified vendors of specific issues requiring replacement.
  • Moved boxes, containers and pallets with special-purpose equipment to meet demanding production targets.
  • Utilized pallet jacks to move items to and from different warehouse locations.
  • Received deliveries, scanned packages and updated orders in internal database to enable efficient order processing and fulfillment.
  • Scanned container labels with RF scanners to verify contents and determine target destinations.
  • Lifted materials of varied weights on regular basis to transport items to proper warehouse locations.
  • Recorded accurate unit quantities and entered data into inventory database to facilitate records maintenance.
  • Assisted coworkers with special projects to learn new tasks while gaining additional responsibilities.
Cashier, 12/2015 to 12/2015
City Of BoulderBoulder, CO,
  • Helped customers find specific products, answering questions and offering advice.
  • Processed returned items in accordance with store policy.
  • Read weekly sales inserts and monitored price changes.
  • Provided assistance with purchases, locating items and signing up for rewards programs.
  • Organized and maintained both physical and digital payment documentation for accurate filing and compliant recordkeeping.
  • Notified security of suspected theft, including descriptions of individuals and items stolen to help control store losses.
  • Compiled and updated client data to track payments trends and support accurate accounting.
  • Learned roles of other departments to provide coverage and keep store operational.
  • Processed customer payments quickly and returned exact change and receipts.
  • Wrapped items and bagged purchases properly to prevent merchandise breakage.
  • Assisted customers with account updates, new service additions and promotional offers.
  • Completed daily recovery tasks to keep areas clean and neat for maximum efficiency.
  • Inspected items for damage and reported issues to supervisor to return unsalable merchandise and obtain replacements for customers.
  • Welcomed customers, offering assistance to help find necessary store items.
  • Worked closely with front-end staff to assist customers.
  • Maintained high productivity by efficiently processing cash, credit, debit and voucher program payments for customers.
  • Observed company return policy when processing refunds, including inspecting merchandise for wear or damage.
Education and Training
High School Diploma: , Expected in 06/2015
Brenkwitz High - Hayward,CA,
Certificate : Medical Assistant, Expected in 06/2016
Carrington College - San Leandro,CA,

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Resume Overview

School Attended

  • Brenkwitz High
  • Carrington College

Job Titles Held:

  • Administrative Assistant
  • Recycling Sorter
  • Warehouse Worker
  • Cashier


  • High School Diploma
  • Certificate

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