Administrative Assistant Resume Example
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ADMINISTRATIVE ASSISTANT
Summary
Experienced bilingual Executive Assistant who performs well in multinational environments, Interfaces and communicates with individuals at all levels of the organization. Enthusiastic team member with a positive personal presence and professional demeanor. Flexible and adaptable to change in the working environment and able to deal with the unexpected, Self-motivated, pro-active, ability to work effectively and independently.
Skills
| Investigation and Interrogation techniques; Knowledge of Constitutional, Penal and Criminal Procedural Law. MS Word, PowerPoint, Excel and Outlook Excellent in working with the Internet and social networking sites |
Experience
01/2016 to 01/2017
Administrative AssistantApi Group Corporation － Hawthorne , NY
- Provided administrative and business support to the marketing management team.
- Arranged and handle team meetings, company seminars and conferences.
- Plan and manage daily office tasks in an effective manner.
- Prepared marketing budgets, plans and PowerPoint presentations for clients attending yearly summits, being held at various resorts for the main purpose of team bonding and celebrating year end.
- Handled all sorts of communication - internal and external so what?.
- Make travel and accommodation arrangements for managers and directors.
- Provided administrative and business support the General Counsel and legal team.
- Managed confidential material daily.
- Planned and coordinated Public Relations initiatives, business development events, partner retreats, holiday parties and more.
- Processed travel expenses and reimbursements.
- Skilled in word processing, spreadsheets, database and presentation software.
- Drafted legal memoranda and client correspondence.
- Assisted with scheduled meetings with clients.
- Created profile for outside legal counsel using Serengeti software.
01/2013 to 01/2016
Executive Bilingual AssistantBazaarvoice － New York , NY
- Managed CEO's complex and frequently changing travel arrangements and coordinate pre-planning trips.
- conducted research to prepare and proofread materials and agendas for all executive -level meetings.
- Developed and maintain alert systems for upcoming deadlines on incoming request, projects and events.
- Assisted with team-building initiatives and overall support for maintenance of organizational culture and employee's morale.
- Distributed companywide announcements, books conference rooms, and coordinate catering for annual staff devolvement forum.
- Located and attach appropriate files for upcoming correspondence requiring replies.
- KESHIA ORTIZ Page 2.
- Assisted VP of Finance and his team with accounts receivable & accounts payable process using SAP software.
- Maintained up-to-date billing system, generated and mailed out invoices, carried out billing, collection and reporting activities according to specific deadlines.
- Performed account reconciliations, monitored customer account details for non-payments, delayed payments and other irregularities.
- Researched and resolved payment discrepancies, reviewed AR aging to ensure compliance.
01/2006 to 01/2012
Executive AssistantJOHN JAY COLLEGE CUNY － City , STATE
- Director of Special Services.
- Coordinated day-to-day administrative activities based on Directors guidance and goals.
- Maintained accurate up-to-date calendars.
- Performed daily clerical functions: phones, typing, filing, and customer service.
- Tracked correspondence including mail.
- Oversaw scheduling details and meeting details.
- Prepared summaries as directed.
- Arranged and assisted with the Board meetings, special events, ceremonies, and conferences, including possible travel to other sites.
- Briefed and prepared the Program Director for the daily activities by having morning meetings.
- Prevented missed deadlines and missed appointment by tracking correspondence, including mail.
- Orchestrated travel schedules and arrangements for keynote speakers and attendees attending monthly conference and seminars held worldwide.
- Provided alerts to upcoming meetings and commitments with analysis.
- Prevented missed deadlines and missed appointments using MS Outlook.
- Located basic information or background materials for administrative meetings.
- Converted information to various presentation formats by using different software.
- Utilized LexisNexis software to conduct research and background checks for potential candidates.
- Assisted developing and tracking Personnel Action Forms and Personnel Vacancy Notices for program positions.
- E-verify for new employees.
- Attended meetings with or on behalf of the Director.
- Assisted the preparation of reports and presentations, drafts, proofs, and assist in production of brochures and other program materials.
Sergeant of ExecutiveCity , STATE
- Worked directly with executive directors citywide led a team of individuals responsible for visiting injured or hospitalized children and their families and apprising Chancellor and his staff.
- Functioned as a part of missing student squad following up on all reports of children missing from school.
- Functioned as a part of a special unit investigating alleged sex crimes in schools to help Principals develop and implement prevention strategies.
- Collaborated with the NYPD Gang Unit in providing seminars for parents, schools, churches and agencies (local, state, federal) on gang identification and intervention.
- Provided technical assistance to Principals on safety and security procedures for their schools.
- Provided security detail to dignitaries that come from other states to visit New York City Public Schools.
- Responded to emergency situations citywide.
Education and Training
2009
Paralegal CertificateJohn Jay College of Criminal Justice － City, State
Accomplishments
- Microsoft Office Suite, Microsoft Dynamics GP (formerly Great Plains Software), Oracle Imagining and Process Management, Oracle Document Capture, SAP, SharePoint and LexisNexis, Thomson Reuters Legal Tracker (formerly known Serengeti software).
Languages
Fluent in English and Spanish
Skills
account reconciliations, accounts payable, accounts receivable, administrative, Analytical Skills, AR, basic, billing, billing system, brochures, Budget Planning & Development, budgets, business development, Bi, clerical, interpersonal skills, conferences, client, clients, customer service, database, Fluent in English, English, Equipment - inventory, special events, filing, Finance, Forms, team-building, Law, legal, Director, marketing, marketing management, materials, meetings, Excel, mail, office, MS Outlook, Outlook, PowerPoint, PowerPoint presentations, MS Word, networking, Organizing, Organizational, Paralegal, Personnel, presentations, Project Design & Management, Public Relations, reporting, research, safety, SAP, scheduling, secretarial, seminars, Spanish, spreadsheets, technical assistance, phones, travel arrangements, typing, verbal communication, word processing, Excellent written
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Resume Overview
School Attended
- John Jay College of Criminal Justice
Job Titles Held:
- Administrative Assistant
- Executive Bilingual Assistant
- Executive Assistant
- Sergeant of Executive
Degrees
- Paralegal Certificate
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