LiveCareer-Resume

administrative assistant resume example with 5+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary

Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Organized and dedicated with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Accomplished with experience addressing various business office needs through file and document management, Contractors allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Diplomatic and professional when communicating with stellar time management and multitasking expertise. I Communicate and Assist all my team Members For Everything they need. Always proactive and helpful, caring and enthusiastic.

Skills
  • Ease with Computers and Technology
  • Meticulous Attention to Detail
  • Confidentiality and Data Protection
  • Schedule Management
  • Professional and Courteous
  • Database and Client Management Systems
  • Judgment and Decision Making
  • Multi-Line Telephone Systems
  • Document and File Management
  • Research and Analytical Skills
  • Verbal and Written Communication
  • Resource Coordination and Allocation
  • Supply Inventory Control
  • Strong Organizational Skills
  • Multitasking and Time Management
  • Office Equipment Operation
  • Clear Communication
  • Staff Orientation and Training
  • Event Planning
  • Employee Communications
  • Administrative Procedures
  • Invoice Processing
  • Spreadsheet Tracking
  • Writing and Editing Skills
  • Problem Solving
  • Cash Drawer Management
  • Customer Service
  • Fast Learner
  • Correspondence Writing
  • Highly Efficient and Productive
Education
Online Courses Shreveport, Expected in 04/2018 Weigh-Master-Certification : Weigh Master - GPA :
Online Class Shreveport, LA, Expected in 05/2012 Certification of Basic Operations : Basic Operations Training - GPA :
Technical College of Shreveport Shreveport, Expected in 05/2003 Certification of CNC Machines : CNC Machines - GPA :
Louisiana State University At Shreveport Shreveport, LA Expected in 08/2000 No Degree : - GPA :
High School Mansfield High, Expected in 05/1979 High School Diploma : - GPA :

I could not finish my university in my country Since I decided to move to the United States. But I was on my 4 year of University and since i was working as a manager i was already getting benifits from my knowledge acquired at university.

Work History
Mindex - Administrative Assistant
Rochester, NY, 08/2022 - Current
  • Executed record filing system to improve document organization and management.
  • Restocked supplies and submitted purchase orders to maintain stock levels.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Created presentations to inform, motivate and persuade internal and external audiences.
  • Monitored office calendars to plan meetings, activities and travel to maximize productivity.
  • Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
  • Scheduled office meetings and client appointments for staff teams.
  • Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs.
  • Maintained company handbook to outline policies and provide insights to company mission and values.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • BTRs (Business Tax Receipts.
  • Correspondence with owners and property managers of the HOA (Home Owner Association).
  • Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
  • Offered technical support and troubleshot issues to enhance office productivity.
  • Interacted with vendors to purchase and set up equipment and services.
  • Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
  • Leveraged accounting software to manage expenses and keep track of finances.
Leeco Steel, Llc - Sales
Portage, IN, 08/2020 - 03/2022
  • Assessed personnel performance and implemented incentives and team-building events to boost morale.
  • Created, documented and updated company policies to guide front office personnel in service excellence and industry best practices.
  • Organized documents for company communication, travel vouchers and payment services.
  • Assisted staff with troubleshooting and resolution of software and hardware issues to minimize downtime.
  • Reviewed client and staff feedback and made appropriate business adjustments to meet needs and address concerns.
University Of Michigan - Grounds Keeping
Ann Arbor, MI, 08/2020 - 03/2022
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Created PowerPoint presentations for business development purposes.
  • Scheduled office meetings and client appointments for staff teams.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.
  • Executed record filing system to improve document organization and management.
  • Maintained staff directory and company policy handbook for human resources department.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Interacted with contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Processed invoices and expenses using QuickBooks to facilitate on-time payment.
  • Assist the Engineering Department; (Team Members, Managers, Supervisors and Director).
  • Schedules, Online Courses and Uniforms For New Hires Every Week.
  • Processed invoices using Oracle Fusion.
  • Processed invoices for Purchasing Materials for the Resort.
  • Payroll for Contractors. Make sure the Contractors work the hours the resort needs.
  • Team Members Attendance when the Coordinator needs me to.
  • Maintained routine landscaping schedules to boost lawn health.
  • Applied weed and pest control chemicals to lawns, protecting grass growth and improving appearance.
  • Enhanced visibility and improved tree and bush shape through intentional pruning.
  • Worked with customers to develop designer landscaping plans for various budgets.
  • Delegated daily tasks to landscapers and contracted workers to meet schedule demands and obtain top-quality results.
  • Communicated with landowners about ground conditions, budgets and repair requirements.
  • Cleared public and private areas of debris before and after events.
  • Repaired ground structures regularly, sticking to schedules and meeting facility needs.
General Scrap Material - Administrative Assistant Associate
City, STATE, 01/2017 - 09/2021
  • Answered questions about store policies and addressed customer concerns.
  • Restocked and organized merchandise in front lanes.
  • Helped customers complete purchases, locate items and join reward programs.
  • Monitored self-checkout systems and provided assistance or intervention where required.
  • Reconciled cash drawer at start and end of each shift, accounting for errors and resolving discrepancies.
  • Operated cash register for cash, check and credit card transactions with excellent accuracy levels.
  • Worked flexible schedule and extra shifts to meet business needs.
  • Maintained secure cash drawers, promptly resolving discrepancies in daily totals.
  • Checked identification for proof-of-age for alcohol and tobacco sales.
  • Worked closely with shift manager to solve problems and handle customer concerns.
  • Collected and authorized payments of guests.
  • Performed cash, card and check transactions to complete customer purchases.
  • Lifted up to 50 pounds at once and used forklift to move heavier loads.
  • Restocked supplies and submitted purchase orders to maintain stock levels.
  • Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
  • Edited documents to improve accuracy of language, flow and readability.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
  • Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
  • Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs.
  • Managed relational database to store information for reference, reporting and analysis.
  • Interacted with vendors to purchase and set up equipment and services.
  • Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
  • Created detailed expense reports to facilitate reimbursement for business expenses incurred.
Languages
English :
Native or Bilingual
Negotiated :

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Resume Overview

School Attended

  • Online Courses
  • Online Class
  • Technical College of Shreveport
  • Louisiana State University At Shreveport
  • High School

Job Titles Held:

  • Administrative Assistant
  • Sales
  • Grounds Keeping
  • Administrative Assistant Associate

Degrees

  • Weigh-Master-Certification
  • Certification of Basic Operations
  • Certification of CNC Machines
  • No Degree
  • High School Diploma

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