administrative assistant resume example with 7 years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.

Efficient [Job Title] with experience providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work.

Astute Administrative Assistant with experience managing data and controlling recordkeeping. Expert at optimizing processes to improve data retrieval and storage procedures, reduce physical storage needs and maintain security of information. Skilled at researching and resolving discrepancies.

Detailed [Job Title] with advanced skills in records management. Handles incoming records, file transfers and destruction orders. Analytical and critical thinker with excellent judgment and expertise in Fishbowl .

Resourceful and experienced [Job Title] offering expertise in customer service, travel coordination and file management. Dedicated team member with high attention to detail and strong organizational skills. Handles multiple projects simultaneously with high degree of accuracy.

Systematic Administrative Assistant with over [Number] years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Dedicated [Job Title] with experience managing administrative teams and delegating tasks to accomplish operational goals. Knowledgeable about arranging authorizations, preparing work orders and processing vouchers. Methodical and highly organized with good prioritization and planning abilities.

Versatile [Job Title] offering [Number] years of experience in efficient front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for [Number]-member staff.

Successful [Job Title] with experience supporting program needs and managing projects with little oversight. Strong track record of reviewing and assessing processes and implementing continuous improvement initiatives to streamline office operations. Proficient in [Software] and [Software].

Dedicated [Job Title] with over [Number] successful years of clerical experience in busy office environments achieving superior levels of administrative effectiveness. Excels in telephone support and greeting arriving visitors. Strong knowledge of [Software] and history achieving high data output.

Accomplished [Job Title] with experience addressing various business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and timelines. Diplomatic and professional when communicating with stellar time management and multitasking expertise.

Reliable [Job Title] with experience managing front desk operations and offering general office support. Detail-oriented specialist with background coordinating scheduling and record-keeping. Efficient typing skills of [Number] WPM.

Efficient, accuracy-driven [Job Title] successful at delivering key clerical support to internal teams, customers, vendors and other stakeholders. Demonstrated success in analytical problem solving and boosting operational efficiency. Bringing [Number] years of superior performance in related roles.

Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.

Polished [Job Title] with [Number] years of experience assisting with coordination and implementation of [Type] program. Committed to tracking program information, creating [Type] reports and [Task]. Flexible collaborator when shifting between helping different colleagues with [Task] and [Task].

Talented Program Assistant with [Number] years of experience supporting program leaders achieve [Result]. Productive team-player when supporting daily activities as well as [Action] to enhance program. Expert at managing multiple tasks in busy environment.

Detail-oriented Records Specialist adept at coordinating digital and physical records for [Type] purposes. Highly organized and hardworking with clear focus on maintaining efficient and accurate operations. Prepared to offer [Number] years of experience and take on challenging new role with [Company].

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through [Number] years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Attentive and personable [Job Title] bringing [Number] years of administrative support experience in dynamic office environments. Strong work history in document management, process improvement and regulatory compliance. Commended for cultivating positive work culture by cheerfully interacting with staff and customers.

Outgoing [Job Title] with [Number] years of experience in administrative support. Expert in [Software] with excellent [Skill] skills and typing abilities. Forward thinking and successful at managing large office organization while streamlining documentation procedures.

Outgoing and friendly receptionist delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data-entry and database administration.

Hardworking Office Automation Clerk holding [Number] years of experience in providing efficient office operations. Adept at gathering and organizing specifically requested data and converting documents into desired formats. In-depth knowledge of office automation procedures with solid external and internal communication skills.

Accountable Program Support Assistant possessing first-rate communication and organizational skills. Strengths in variety of administrative and support duties, including [Task] and [Task]. Diligent and flexible with [Number] hours of availability per week, including evenings and weekends.

Professional and knowledgeable Senior Receptionist versed in administrative support and customer service. Offering [Number] years of experience managing company reputation with customers. Highly efficient and accurate with strong planning, problem-solving and communication skills.

Coordinated Program Support Assistant adept at providing administrative and logistical support for [Type] and [Type] projects, programs and initiatives. Organized and hardworking with [Number]-year background serving as [Job Title] in [Location]. Areas of expertise which include [Area of expertise] and [Area of expertise].

Ambitious Office Automation Clerk proficient in use of various office support equipment, including [Type] and [Type]. Well-organized and outgoing with outstanding coordination and interpersonal skills. Sound experience in obtaining data and extracting data. Strengths include [Area of expertise] and [Area of expertise].

Organized [Job Title] with proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Well-educated in [Software] and [Software].

Precise and organized with extensive knowledge of [Type] offices and [Software] use. Committed to quality organization and office management with solutions-oriented problem-solving capabilities. Proven history of modernizing offices and enhancing overall productivity.

Meticulous [Job Title] offering [Number] years of experience providing administrative support in [Type] industry. Successful at preparing agendas, scheduling meetings and following up on action items. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

  • Meeting minutes
  • Travel Administration
  • Report Development
  • Filing and data archiving
  • Spreadsheet management
  • Organizing Mail
  • Office management
  • Administrative support
  • Office administration
  • Employee timesheet processing
  • Meeting arrangements
  • Mail handling
  • Time management
  • Mail distribution
Work History
06/2018 to Current
Administrative Assistant Myr Group Harrisburg, PA,
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
  • Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service
  • Offered office-wide [Type] software support and training, including troubleshooting issues and optimizing usage
  • Managed accounts payable and receivable for [Type] office grossing $[Amount] per year
  • Created PowerPoint presentations for business development purposes
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments
  • Managed [Software] databases converting complex data into easy-to-interpret data
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security
  • Maintained staff directory and company policy handbook for human resources department
  • Executed record filing system to improve document organization and management
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
  • Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers
  • Coached new employees on administrative procedures, company policies and performance standards
  • Performed research to collect and record [Type] data
  • Organized weekly staff meetings and logged minutes for corporate records
  • Drafted professional memos, letters and marketing copy to support business objectives and growth
  • Created detailed expense reports and requests for capital expenditures
  • Generated reports and typed letters in [Software] and prepared presentations in [Software] for maximum impact and results
  • Arranged rapid office equipment repair and maintenance with vendors
  • Sorted and distributed office mail and recorded incoming shipments for corporate records
  • Handled client correspondence and tracked records to foster office efficiency
  • Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable
  • Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel
  • Processed invoices and expenses using [Software] to facilitate on-time payment
  • Maintained complex digital filing system for financial information
  • Scheduled office meetings and client appointments for team of [Number] professional [Job title]s
11/2015 to 11/2017
Team Lead Lionbridge Technologies Nevada, MO,
  • Developed monthly and daily production output plans to deliver on customer service and financial metrics
  • Tracked receipts, employee hours and inventory movements
  • Evaluated employee skills and knowledge regularly, providing hands-on training and mentoring to individuals with lagging skills
  • Worked with team members to improve performance and implement training updates
  • Minimized resource and time losses by addressing employee or production issue directly and implementing timely solutions
  • Assigned daily employee tasks and monitored activity and completion
  • Documented counts and sorted finished work to promote easy access for shipping or additional processing
  • Prepared detailed reports [Timeframe] on updates to project specifications, progress, identified conflicts and team activities
  • Managed schedules, accepted time off requests and found coverage for short shifts
  • Trained team on all aspects of operating procedures and company services
  • Prepared more than [Number] shipments per day with over [Number] completed products
  • Quickly adapted plans and adjusted [Type] equipment to maintain high standards of functionality and safety
  • Planned production schedules for [Timeframe], taking employee production rates, company needs and seasonal changes into account
  • Held meetings with employees to evaluate performance and make plans for improvement
  • Took on additional job duties, including [Task] and [Task] during unexpected backlog, resulting in meeting project target date
  • Directed and supervised team of [Number] engaged in [Type] and [Type] development
  • Delivered superior training and leadership to teams to boost performance and help team members achieve performance targets
  • Safely and effectively completed [Tasks] for [Type] product assembly lines
  • Performed minor maintenance on [Type] and [Type] equipment to keep tools operational and detailed all repair work in reports for [Job title]
  • Set up and calibrated machinery to meet specific production requirements and meet desired tolerances
  • Operated all [Type] machinery safely to reduce workplace accidents
  • Reviewed project specifications and drawings prior to assembling complex [Type] components to better understand assignments and expected deadlines
  • Mentored junior team members on protocols and procedures of each station to maximize contributions
  • Conducted frequent equipment inspections and basic repair actions to keep machinery operating at peak levels
  • Reviewed [Type] component quality to assess conformance with tolerances and remove unacceptable products
  • Assessed workloads to meet seasonal fluctuation needs
  • Mentored newly hired employees on [Type] equipment and [Task] and developed training manual for all [Job title]s to use for reference purposes
  • Removed debris and trash and swept up metal parts following each shift to keep work areas clean and organized
  • Continuously checked [Type] products for quality assurance according to strict guidelines
  • Identified stock imperfections, assigned grades and noted production concerns based on [Timeframe] inspections
  • Handled troubleshooting tasks and used [Type] methods to immediately rectify assembly line issues
  • Established open and professional relationships with team members which helped resolve issues and conflicts quickly
  • Cultivated productive and safe atmosphere while supervising team of [Number] employees working with [Type] equipment
  • Operated [Type] and [Type] equipment to move heavy loads and maintain production levels
  • Worked effectively with cross-functional design teams to create software solutions that elevated client side experience and significantly improved overall functionality and performance
  • Worked [Number] different stations each [Timeframe] to provide optimal coverage and meet production goals
  • Increased customer retention and satisfaction by closely monitored team member performance and assessing problematic practices
  • Designed strategic plan for component development practices to support future projects
  • Mentored new [Job title]s by relaying information on company procedures, safety requirements and [Task] and delivered constructive criticism upon completion of job tasks
  • Audited team performance and compliance with [Type] and [Type] standards
11/2015 to 01/2016
Server Ingleside At King Farm Rockville, MD,
  • Monitored guests for intoxication and immediately reported concerns to management, contributing to safe and welcoming environments for all patrons
  • Kept updated knowledge of menu and promotions, recommending specific items according to preferences and food allergies
  • Collaborated with kitchen team to support order preparation, manage efficient deliveries and minimize customer service issues by verifying meals
Expected in 06/2015 to to
Associate of Arts: Liberal Arts And General Studies
Skyline College - San Bruno, CA
Expected in 06/2015 to to
Certificate : Central Service Technician.
Skyline College - San Bruno, CA

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Resume Overview

School Attended

  • Skyline College
  • Skyline College

Job Titles Held:

  • Administrative Assistant
  • Team Lead
  • Server


  • Associate of Arts
  • Certificate

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