administrative assistant resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - - -

SENIOR ADMINISTRATIVE PROFESSIONAL with extensive experience in providing support to "C" level executives in diverse areas; reputation for being organized; methodical and successful at project management; highly creative in graphic enhancements to presentations; Corporate, Small Business, Private Sector and Human Services experience; multi-talented - with expertise in the following areas:

Project Management *Internal & External Communications

PowerPoint and Excel *Schedule Management

Request for Proposals (RFPs) *Travel Arrangements Media and Web Support*Expense Management


Microsoft Office Suite: Word, PowerPoint, Excel and Outlook

Adobe: Photoshop and Acrobat Professional

Deltek Database System and PeopleSoft

Replicon Web Timesheet 7.5


Supported two Vice Presidents through personal document management, calendar organization and collateral preparation for meetings.

01/2011 to Present
Administrative Assistant Medical Careers Institute Provo, UT,
  • Managed complex calendar appointments and travel arrangements for two Vice Presidents and team.
  • Reconciled check request and monthly credit card statement.
  • Coordinated meeting arrangements including scheduling, reserving rooms/facilities, setting up conferences, phone bridges and/or webex as required.
  • Interfaced with Senior Leadership Team, Board Members, Con Edison Executives and assistants.
  • Provided customer service to clients, ensuring that each problem was resolved or directed to the appropriate department for resolution.
  • Coordinated special company events, including golf outings and tradeshow details.
  • Assisted with various software and hardware issues within the department.
  • Tracked paid time off (PTO) for Vice President's and direct reports.
  • Provided back-up support to other assistants and executives as needed.
01/2009 to 01/2010
Project Assistant Dexis Online District Of Columbia, DC,
  • Ensured that detail report books, about the client, were edited, and sent out in a timely fashion.
  • Provided departmental direct mailings and correspondence typing.
  • Assisted with the production of NJDEP reports and forms.
  • Provided assistance with processing drawings and plans for clients.
  • Performed extensive research for client reports, letters and various documents utilizing the Deltek database system.
01/2006 to 01/2008
RFP Administrator / Marketing Assistant Hearst Communications Detroit, MI,
  • Edited and prepared final documents for institutional and retail Requests for Proposals, Broker/Dealer Request for Information, and Insurance and MBE Certification applications.
  • Researched possible RFPs using Qvidian proposal software.
  • Updated and maintained company's website for visual appeal and content.
  • Designed literature, graphics, and advertising for newspaper print and online media.
01/2004 to 01/2006
Executive Assistant / Office Manager Albert Einstein College Of Medicine Bronx, NY,
  • Provided heavy calendar management both internationally and domestically for three Managing Directors/Owners.
  • Assisted back office accounting department with AP/AR and year-end tax preparation.
  • Responded to incoming electronic communications on behalf of the Managing Directors when necessary.
  • Conducted extensive Internet research using SEC, energy related programs and the Internet.
  • Provided daily office maintenance and researched new ideas for the functioning of the office.
01/1996 to 01/2004
Senior Administrative Assistant M. R. Beal & Company City, STATE,
  • Assisted EVP of Corporate Finance - Investment Bank Conducted extensive Internet research using SEC, Lexis Nexis and other Internet programs.
  • Managed correspondence with attention to detail, independently produced letters and presentations.
  • Assisted with the development of all the Company's equity research reports.
  • Organized weekly meetings to discuss departmental issues.
  • Coordinated and assisted in the development of the Company's website, providing daily maintenance and additional information as needed.
  • Edited and prepared institutional and retail Request for Proposals, Qualifications and Statements.
  • Interfaced with high level executives.
Expected in to to
Noble DeskTop, New York, New York, Certification in Adobe InDesign Fred Pryor Seminars - CareerTrack - Mistake Free Grammar and Proofreading Point & Click Learning - Microsoft Office Excel 2007 - Level 2:
Washington Irving High School - ,
Expected in to to
- ,
accounting, AP/AR, Acrobat, Adobe, Photoshop, advertising, attention to detail, back-up, bridges, hardware, conferences, content, Corporate Finance, credit, client, clients, customer service, Database, equity, fashion, forms, graphics, Adobe InDesign, Insurance, Leadership, letters, Lexis Nexis, Managing, meetings, Excel, Microsoft Office, Microsoft Office Suite, office, Outlook, PowerPoint, Word, newspaper, Internet research, PeopleSoft, presentations, Proofreading, Proposals, proposal, research, research reports, retail, scheduling, Seminars, tax preparation, phone, travel arrangements, typing, website, year-end

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Resume Overview

School Attended

  • Washington Irving High School

Job Titles Held:

  • Administrative Assistant
  • Project Assistant
  • RFP Administrator / Marketing Assistant
  • Executive Assistant / Office Manager
  • Senior Administrative Assistant


  • Noble DeskTop, New York, New York, Certification in Adobe InDesign Fred Pryor Seminars - CareerTrack - Mistake Free Grammar and Proofreading Point & Click Learning - Microsoft Office Excel 2007 - Level 2
  • Diploma

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