SENIOR ADMINISTRATIVE PROFESSIONAL with extensive experience in providing support to "C" level executives in diverse areas; reputation for being organized; methodical and successful at project management; highly creative in graphic enhancements to presentations; Corporate, Small Business, Private Sector and Human Services experience; multi-talented - with expertise in the following areas:
Project Management *Internal & External Communications
PowerPoint and Excel *Schedule Management
Request for Proposals (RFPs) *Travel Arrangements Media and Web Support*Expense Management
Microsoft Office Suite: Word, PowerPoint, Excel and Outlook Adobe: Photoshop and Acrobat Professional Deltek Database System and PeopleSoft Replicon Web Timesheet 7.5 |
Supported two Vice Presidents through personal document management, calendar organization and collateral preparation for meetings.
- Managed complex calendar appointments and travel arrangements for two Vice Presidents and team.
- Reconciled check request and monthly credit card statement.
- Coordinated meeting arrangements including scheduling, reserving rooms/facilities, setting up conferences, phone bridges and/or webex as required.
- Interfaced with Senior Leadership Team, Board Members, Con Edison Executives and assistants.
- Provided customer service to clients, ensuring that each problem was resolved or directed to the appropriate department for resolution.
- Coordinated special company events, including golf outings and tradeshow details.
- Assisted with various software and hardware issues within the department.
- Tracked paid time off (PTO) for Vice President's and direct reports.
- Provided back-up support to other assistants and executives as needed.
- Ensured that detail report books, about the client, were edited, and sent out in a timely fashion.
- Provided departmental direct mailings and correspondence typing.
- Assisted with the production of NJDEP reports and forms.
- Provided assistance with processing drawings and plans for clients.
- Performed extensive research for client reports, letters and various documents utilizing the Deltek database system.
- Edited and prepared final documents for institutional and retail Requests for Proposals, Broker/Dealer Request for Information, and Insurance and MBE Certification applications.
- Researched possible RFPs using Qvidian proposal software.
- Updated and maintained company's website for visual appeal and content.
- Designed literature, graphics, and advertising for newspaper print and online media.
- Provided heavy calendar management both internationally and domestically for three Managing Directors/Owners.
- Assisted back office accounting department with AP/AR and year-end tax preparation.
- Responded to incoming electronic communications on behalf of the Managing Directors when necessary.
- Conducted extensive Internet research using SEC, energy related programs and the Internet.
- Provided daily office maintenance and researched new ideas for the functioning of the office.
- Assisted EVP of Corporate Finance - Investment Bank Conducted extensive Internet research using SEC, Lexis Nexis and other Internet programs.
- Managed correspondence with attention to detail, independently produced letters and presentations.
- Assisted with the development of all the Company's equity research reports.
- Organized weekly meetings to discuss departmental issues.
- Coordinated and assisted in the development of the Company's website, providing daily maintenance and additional information as needed.
- Edited and prepared institutional and retail Request for Proposals, Qualifications and Statements.
- Interfaced with high level executives.
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School Attended
- Washington Irving High School
Job Titles Held:
- Administrative Assistant
- Project Assistant
- RFP Administrator / Marketing Assistant
- Executive Assistant / Office Manager
- Senior Administrative Assistant
Degrees
- Noble DeskTop, New York, New York, Certification in Adobe InDesign Fred Pryor Seminars - CareerTrack - Mistake Free Grammar and Proofreading Point & Click Learning - Microsoft Office Excel 2007 - Level 2
- Diploma
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