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administrative assistant resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Professional Summary

Systematic Administrative Assistant with over [Number] years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Skills
  • Spreadsheet management
  • Process optimization
  • Office administration
  • Meeting minutes
  • Travel Administration
  • Scheduling
  • Expense reporting
  • Conference planning
  • Multi-line Telephone Systems
  • Invoice Processing
  • Travel planning
  • Office management
  • Travel coordination
  • Employee timesheet processing
Education
Somerville Center For Adult Learning Experiences Somerville, MA, Expected in 06/1990 GED : - GPA :
Work History
Medical Careers Institute - Administrative Assistant
Online/Remote, VA, 09/2004 - 10/2020
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Executed record filing system to improve document organization and management.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Processed invoices and expenses using [Software] to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
Medical Careers Institute - Administrative Assistant
Orlando, FL, 04/2002 - 09/2004
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Created PowerPoint presentations for business development purposes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Processed invoices and expenses using [Software] to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Created detailed expense reports and requests for capital expenditures.
  • Handled client correspondence and tracked records to foster office efficiency.
Medical Careers Institute - Administrative Assistant
Chicago, IL, 06/1995 - 07/2002
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Created PowerPoint presentations for business development purposes.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Processed invoices and expenses using [Software] to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.

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Resume Overview

School Attended

  • Somerville Center For Adult Learning Experiences

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • Administrative Assistant

Degrees

  • GED

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