Administrative Assistant Resume Example Houghton Mifflin Harcourt

ADMINISTRATIVE ASSISTANT

Professional Summary

Systematic Administrative Assistant with over [Number] years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Skills

Spreadsheet management
Process optimization
Office administration
Meeting minutes
Travel Administration
Scheduling
Expense reporting

Conference planning
Multi-line Telephone Systems
Invoice Processing
Travel planning
Office management
Travel coordination
Employee timesheet processing

Work History

Administrative Assistant, 09/2004 to 10/2020
Houghton Mifflin Harcourt – Boston, Massachusetts

Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Coached new employees on administrative procedures, company policies and performance standards.
Executed record filing system to improve document organization and management.
Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Processed invoices and expenses using [Software] to facilitate on-time payment.
Arranged rapid office equipment repair and maintenance with vendors.
Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.
Organized weekly staff meetings and logged minutes for corporate records.
Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.

Administrative Assistant, 04/2002 to 09/2004
KPMG LLP – Boston, MA

Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Created PowerPoint presentations for business development purposes.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Processed invoices and expenses using [Software] to facilitate on-time payment.
Arranged rapid office equipment repair and maintenance with vendors.
Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.
Organized weekly staff meetings and logged minutes for corporate records.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Created detailed expense reports and requests for capital expenditures.
Handled client correspondence and tracked records to foster office efficiency.

Administrative Assistant, 06/1995 to 07/2002
Arthur Andersen LLP – Boston, MA

Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Created PowerPoint presentations for business development purposes.
Coached new employees on administrative procedures, company policies and performance standards.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Processed invoices and expenses using [Software] to facilitate on-time payment.
Arranged rapid office equipment repair and maintenance with vendors.
Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.

Education

GED: 06/1990
Somerville Center For Adult Learning Experiences - Somerville, MA

Resume Overview

Companies Worked For:

Houghton Mifflin Harcourt
KPMG LLP
Arthur Andersen LLP

School Attended

Somerville Center For Adult Learning Experiences

Job Titles Held:

Administrative Assistant

Degrees

GED : 06/1990

Administrative Assistant Resume Example

Resume Score: 80%

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