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Administrative Assistant Resume Example

Resume Score: 80%

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ADMINISTRATIVE ASSISTANT
Professional Summary

Systematic Administrative Assistant with over [Number] years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Skills
  • Spreadsheet management
  • Process optimization
  • Office administration
  • Meeting minutes
  • Travel Administration
  • Scheduling
  • Expense reporting
  • Conference planning
  • Multi-line Telephone Systems
  • Invoice Processing
  • Travel planning
  • Office management
  • Travel coordination
  • Employee timesheet processing
Work History
Administrative Assistant, 09/2004 to 10/2020
Houghton Mifflin Harcourt – Boston, Massachusetts
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Executed record filing system to improve document organization and management.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Processed invoices and expenses using [Software] to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
Administrative Assistant, 04/2002 to 09/2004
KPMG LLP – Boston, MA
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Created PowerPoint presentations for business development purposes.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Processed invoices and expenses using [Software] to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
  • Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Created detailed expense reports and requests for capital expenditures.
  • Handled client correspondence and tracked records to foster office efficiency.
Administrative Assistant, 06/1995 to 07/2002
Arthur Andersen LLP – Boston, MA
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Created PowerPoint presentations for business development purposes.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Processed invoices and expenses using [Software] to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Scheduled office meetings and client appointments for team of [Number] professional [Job title]s.
Education
GED: 06/1990
Somerville Center For Adult Learning Experiences - Somerville, MA
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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • Houghton Mifflin Harcourt
  • KPMG LLP
  • Arthur Andersen LLP

School Attended

  • Somerville Center For Adult Learning Experiences

Job Titles Held:

  • Administrative Assistant

Degrees

  • GED : 06/1990

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