LiveCareer-Resume

administrative assistant resume example with 9+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Professional Summary

Administrative Assistant focused on driving productivity by leveraging strong front office management skills. An Administrative Assistant who answers a high volume of incoming calls while handling in-person inquiries from clients and colleagues. Flexible and hardworking with the drive to succeed. Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.

Summary of Qualifications
  • Microsoft Office proficiency
  • Excel spreadsheet
  • Meticulous attention to detail
  • Time management
  • Results-oriented
  • Strong problem solver
  • Resourceful
  • Dedicated team player
  • Professional and mature
  • Understands grammar
  • Advanced MS Office Suite knowledge
  • QuickBooks expert
  • Resident Fund Management System
  • Matrix
  • Maintained Census
Education
Texas Health School Katy, TX Expected in 2006 Certified Nurse Assistant : - GPA :
Experience
Saic - Administrative Assistant
King George, VA, 10/2013 - 2014
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Served as central point of contact for all outside vendors needing to gain access to the building.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Received and distributed faxes and mail in a timely manner.
  • Assisted in Admissions, Activities, and Human Resources as well in the Business Office.
Saic - Administrative Assistant
Lakehurst, NJ, 07/2008 - 10/2013
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Designed electronic file systems and maintained electronic and paper files.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Served as central point of contact for all outside vendors needing to gain access to the building.
  • Planned meetings and prepared conference rooms.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Maintained an up-to-date department organizational chart.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Facilitated working relationships with co-tenants and building management.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Received and distributed faxes and mail in a timely manner.
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
  • Assisted in Admissions, Activities, Maintenance, Social Services, and Human Resources as well in the Business Office.
  • Assisted the Administrator in finishing the Plan of Correction and getting it out in a timely manner.
Saic - Administrative Assistant
Metairie, LA, 07/2006 - 07/2008
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Designed electronic file systems and maintained electronic and paper files.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Served as central point of contact for all outside vendors needing to gain access to the building.
  • Planned meetings and prepared conference rooms.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Maintained an up-to-date department organizational chart.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Facilitated working relationships with co-tenants and building management.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Received and distributed faxes and mail in a timely manner.
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
  • Assisted in Admissions and as well as Activities.
St. Catherine Of Siena - Receptionist
Sayville, NY, 06/2004 - 07/2006
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Designed electronic file systems and maintained electronic and paper files.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Served as central point of contact for all outside vendors needing to gain access to the building.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Facilitated working relationships with co-tenants and building management.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Received and distributed faxes and mail in a timely manner.
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
  • Made cold calls to potentialcustomers and informed them about the company.
Interests
Reading, music, family time, outdoor activities.
Languages

Bilingual Spanish/English

Fluent reading, writing and speaking Spanish.

Skills

Active Learning, Attention to Details, Calendaring, Client Relations, Computer Proficiency, Coordination, Creative Problem Solving, Critical Thinking, Customer Needs Assessment, Customer Service, Data Collection, Data Entry, Documentation, Email, Executive Management Support, Filing, Grammar, Internet Research, Letters and Memos, Microsoft Excel, Microsoft Office Suite, Microsoft Outlook, Microsoft Word, Multi-Task Management, Organizational Skills, Prioritization, Proofreading, Reading Comprehension, Spreadsheets, Team Player, Telephone Skills, Time Management, Typing, Vendor Management, Writing

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Resume Overview

School Attended

  • Texas Health School

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant
  • Administrative Assistant
  • Receptionist

Degrees

  • Certified Nurse Assistant

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