Administrative Assistant Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

An enthusiastic and self-motivated Administrative Assistant with over 14 years of experience in office management and administrative support that can thrive in a demanding and fast-paced environment. I possess strong interpersonal skills, accuracy, attention to detail, and computer literacy. Furthermore, fast learner who can absorb new ideas and is experienced in coordinating, planning and organizing a wide range of administrative activities. Well organized and excellent team player with a proven ability to work proactively in a complex and busy office environment. I am seeking an opportunity with an ambitious organization that will enhance my skills and potential development. Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced [Type] environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.

  • General Administrative duties and office work with great organizational skills.
  • Highly proficient in MS Office Word, Outlook, Excel, QuickBooks Pro, PowerPoint, SharePoint and typing (60 wpm).
  • Accounts payable, Excel
  • Administrative, Microsoft Office
  • Administrative support, MS Office
  • Agency, Office
  • Attention to detail, Outlook
  • BA, PowerPoint
  • Billing, MS Word
  • Bookkeeping, Word
  • C, Multi-tasking
  • Clerical, Nursing
  • Conferences, Office management
  • Contracts, Organizing
  • Copying, Organizational
  • Clients, Organizational skills
  • Excellent customer service, Payroll
  • Customer service, Personnel
  • Data entry, Processes
  • Data management, Purchasing
  • Databases, Quality
  • Detail-oriented, QuickBooks Pro
  • Documentation, Reception
  • Event coordination, Scheduling
  • Fast, Spreadsheets
  • Faxing, Strategic Planning
  • File management, Telephone
  • Filing, Phone
  • Financial, Time Management
  • Imaging, Travel arrangements
  • Instruction, Typing (60 wpm
  • Inventory control, Written communication skills
  • Inventory
  • Invoicing
  • Leadership
  • Director
  • Managing
  • Marketing
  • Materials
  • Meetings
  • Office equipment maintenance
  • QuickBooks
  • Employee training and development
  • Proofreading
08/2012 to 08/2019
Administrative Assistant Unifi Fort Lauderdale, FL,
  • Performed general administrative support work such as running reports, calendar management, copying, filing, faxing, documenting, minutes, purchasing, supplies, coordinate, scheduling, manage, spreadsheets, and databases, etc.
  • Communicated with contracted vendors to place and receive orders, requested maintenance services and delivered instruction on behalf of office management.
  • Greet visitors and appropriately direct them to designated areas; answer phone calls quickly and efficiently.
  • Managed and tracked office inventory by restocking supplies and submitting purchase orders as well as responding to telephone inquiries from clients, vendors and the public.
  • Oversaw the organization's filing and retrieval of vital records following with local, state and federal requirements.
  • Managed correspondence, reports, schedules with MS Word, slashed errors by 25% with improved scheduling accuracy.
  • Managed multiple schedules so that advisers can meet deadlines, take meetings, communicate with clients, and handle personal matters.
  • Handled and managed all new hires, from creating job listings to conducting interviews, skills evaluations, and arranging everything necessary for onboarding.
  • Organized files, developed spreadsheets, faxed reports and scan agency documents; also restocked and distributed the Organization's marketing items.
  • Scheduled and coordinated meetings, appointments, travel arrangements for executive leadership and agency employer as well as seminar training for the entire staff.
  • Attended board meetings as scheduled to transcribe meeting minutes.
  • Channeled business agreements, contracts and invoices through the appropriate chain of command for processing and approval.
  • Accountable for making appointments, follow-up on appointment reminders, and handling customer questions and calls.
  • Collected and uploaded data to the online portal for quarterly reports per state and local requirements.
02/2007 to 08/2012
Office Associate II/Upper Division Specialist Subsidium, Inc Alexandria, VA,
  • Managed the reception area, including greeting visitors and responding to the telephone and in-person requests for information.
  • Facilitated and met the clerical needs of university employees, including copying, faxing and file management.
  • Oversaw office inventory by monitoring, restocking and submitting purchase orders for necessary office supplies.
  • Supervised 12 student workers while carrying out daily tasks and performance.
  • Coordinated meetings, arrange and set-up meetings, schedule appointments, and maintained correspondence management.
  • Maintained and completed the C&BA Upper Division Admission Process as well as the C&BA Minor & Change of Major Process.
  • Managed and maintained new files and retrieval requests with speed and accuracy; utilized UA Banner System for student information retrieval.
  • Processed and submitted paperwork, created and maintained organized files and daily calendar, and identified/resolved any discrepancies promptly for Advising Staff.
02/2005 to 02/2007
Administrative Assistant/Office Manager Mental Health Association City, STATE,
  • Managed the director's calendar and prepared meeting agendas and materials.
  • Oversaw office inventory by restocking supplies, submitting purchase orders, generating shipment invoices, preparing packages and setting up courier deliveries for consumers.
  • Reviewed incoming correspondence and determined priority and required action.
  • Maintained personnel records, including applications, performance reports and payroll records both electronic and hard copies.
  • Responded to telephone inquiries from clients, vendors and the public.
  • Ensured accurate billing, medical records, and consent documentation for all patients in a time-sensitive and effectively.
  • Processed financial documents including contracts, expense reports and invoices.
  • Supported organizational activities effectively by managing executive travel itineraries and organizing events.
  • Typed meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Transmitted agreements, contracts and invoices through the signature process.
  • Utilized Microsoft Office and QuickBooks Pro for invoicing, accounts payable/receivable and other bookkeeping activities.
  • Professionally worked in conjunction with nursing staff and personnel to meet individual patient needs.
Education and Training
Expected in 2005
Associate: Applied Science, Office Administration
Shelton State Community College - Tuscaloosa, AL
  • Awards Received the Harold I. James Award for Outstanding Technical Student 2005 Named Office Administration Outstanding Legal Secretary Student 2005
  • Cum laude graduate Harold I. James Scholarship Dean's List Honoree
Expected in 2005
Applied Science Degree: Legal Secretary
Shelton State Community College - Tuscaloosa, AL
  • Awards Received the Harold I. James Award for Outstanding Technical Student 2005 Named Office Administration Outstanding Legal Secretary Student 2005
  • Cum laude graduate Harold I. James Scholarship Dean's List Honoree
Expected in 1992
: Office Administration/Information Processing
Shelton State Community College - Tuscaloosa, AL
REFERENCES Available on request

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Resume Overview

School Attended
  • Shelton State Community College
  • Shelton State Community College
  • Shelton State Community College
Job Titles Held:
  • Administrative Assistant
  • Office Associate II/Upper Division Specialist
  • Administrative Assistant/Office Manager
  • Associate
  • Applied Science Degree

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