Administrative Assistant resume example with 14+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Dedicated Administrative professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support. Personable and communicative individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office, paperwork and project needs.

  • Records management systems
  • Travel administration
  • Detailed meeting minutes
  • Inventory systems
  • Report analysis
  • Timeline Planning and Management
  • Accounting skills
  • Types 65 - 75 WPM
  • Recordkeeping and bookkeeping
  • Transporting files
  • Dedicated team player
  • Self-starter
  • Meticulous attention to detail/organization
Contracting/Acquisitions Agent, 11/2020 - Current
Unifi La Crosse, WI,
  • Review requisitions and contract transmittals.
  • Development of contracts.
  • Review competitive bid requirements.
  • Obtain Certified Procurement Officer licensure
  • Administration of contracts and purchase orders, including responsibility of the contract file of record, processing renewals and change orders, maintaining encumbrances and closing contract files.
Administrative Assistant, 08/2017 - 11/2020
H-E-B Refugio, TX,
  • Handles management of communication to executives.
  • Coordinates project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Collects, calculates and reports on expenditure and statistical data to inform senior management.
  • Develops administrative processes to achieve organizational objectives and improve office efficiency.
  • Enters invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Organizes and maintains filing and document management systems by coordinating and archiving.
  • Liaises with senior and executive administrative assistants.
  • Manages employees files which includes staff vacation time, sick days, and personal time off.
  • Track and submit employee timesheets to accounting department for payroll processing.
  • Conduct and initialize background checks for potential employees, using sources.
  • Analyze open purchase order reports and communicates information to buyers and vendors.
  • Communicate with suppliers regarding order confirmation and status.
  • Process customer invoices and document information for payments.
  • Handle all tasks for vendor accounts, including receiving inventory, pricing agreements and internal inventory management.
  • Review internal purchases to verify alignment with state statues and policy.
  • Perform monthly, quarterly and annual inventory reviews.
  • Process and create documents for purchase orders and change orders.
  • Collect data and information from vendors, sub-contractors and teammates to determine exact costs for all aspects of each project.
  • Develop bid proposals with itemized costs for review and approval before beginning work on construction or maintenance projects.
Toll Attendant, 08/2016 - 08/2017
Maine Health Rockland, ME,
  • Provided operational reports listing daily toll lane activity.
  • Balanced cash and prepared accurate cash deposits on monies collected and tickets received at end of shift.
  • Operated cash register, collected payments and provided accurate change.
  • Maintained high productivity by efficiently processing cash, credit, debit and voucher program payments for customers.
  • Trained new team members in operation, stock procedures and customer service.
  • Trained new employees in cashiering procedures, offering assistance in resolving customer service issues.
  • Resolved issues regarding customer complaints and escalated worsening concerns to turnpike manager for remediation.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Handled all delegated tasks, including training new employees.
  • Demonstrated self-reliance by meeting and exceeding workflow needs.
Cashier, 01/2014 - 11/2016
Act 2 Boutique City, STATE,
  • Assisted with purchases, locating items and signing up for rewards programs.
  • Monitored sales events, added new merchandise and rang up purchases.
  • Maintained high productivity by efficiently processing cash, credit, debit and voucher program payments for customers.
Emergency Room Registrar, 01/2003 - 08/2010
Norman Regional Health System City, STATE,
  • Oversaw collection of admission, billing and processing documents to meet organizational expectations.
  • Managed medical practice administrative needs to provide patient satisfaction.
  • Conducted patient intake interviews to collect medical information and insurance details.
  • Supported administrative and healthcare staff, providing order fulfillment and inventory management services to ease operations.
  • Created and maintained accurate and confidential patient files according to HIPPA guidelines.
  • Addressed, documented, and responded to incoming correspondences to address client queries.
  • Updated group medical records and technical library to support smooth office operations.
  • Updated patient financial information to promote accurate record keeping.
  • Compiled physical and digital documents, charts and reports to meet business and patient need.
Education and Training
Associate of Science: Nursing, Expected in
Rose State College - Oklahoma City, OK
  • 3.2 GPA
  • Completed coursework in pre-nursing, sociology and psychology
Associate of Applied Science: Social Sciences, Expected in
Oklahoma City Community College - Oklahoma City, OK
  • Completed coursework in sociology, psychology and basic classes
  • 3.2 GPA
Realestate License: Realestate , Expected in 06/2012
Moore Norman Technology Center - Norman - Norman, OK
  • 3.5 GPA
  • Ranked in Top 10% of class

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Resume Overview

School Attended

  • Rose State College
  • Oklahoma City Community College
  • Moore Norman Technology Center - Norman

Job Titles Held:

  • Contracting/Acquisitions Agent
  • Administrative Assistant
  • Toll Attendant
  • Cashier
  • Emergency Room Registrar


  • Associate of Science
  • Associate of Applied Science
  • Realestate License

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