Administrative Assistant resume example with 14+ years of experience
Jessica Claire
- Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
- (555) 432-1000
- resumesample@example.com
- Date of Birth:
- India:
- single:
Summary
Dedicated Administrative professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support. Personable and communicative individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office, paperwork and project needs.
Skills
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Experience
Contracting/Acquisitions Agent, 11/2020 - Current
Unifi – La Crosse, WI,
Unifi – La Crosse, WI,
- Review requisitions and contract transmittals.
- Development of contracts.
- Review competitive bid requirements.
- Obtain Certified Procurement Officer licensure
- Administration of contracts and purchase orders, including responsibility of the contract file of record, processing renewals and change orders, maintaining encumbrances and closing contract files.
Administrative Assistant, 08/2017 - 11/2020
H-E-B – Refugio, TX,
H-E-B – Refugio, TX,
- Handles management of communication to executives.
- Coordinates project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Collects, calculates and reports on expenditure and statistical data to inform senior management.
- Develops administrative processes to achieve organizational objectives and improve office efficiency.
- Enters invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
- Organizes and maintains filing and document management systems by coordinating and archiving.
- Liaises with senior and executive administrative assistants.
- Manages employees files which includes staff vacation time, sick days, and personal time off.
- Track and submit employee timesheets to accounting department for payroll processing.
- Conduct and initialize background checks for potential employees, using sources.
- Analyze open purchase order reports and communicates information to buyers and vendors.
- Communicate with suppliers regarding order confirmation and status.
- Process customer invoices and document information for payments.
- Handle all tasks for vendor accounts, including receiving inventory, pricing agreements and internal inventory management.
- Review internal purchases to verify alignment with state statues and policy.
- Perform monthly, quarterly and annual inventory reviews.
- Process and create documents for purchase orders and change orders.
- Collect data and information from vendors, sub-contractors and teammates to determine exact costs for all aspects of each project.
- Develop bid proposals with itemized costs for review and approval before beginning work on construction or maintenance projects.
Toll Attendant, 08/2016 - 08/2017
Maine Health – Rockland, ME,
Maine Health – Rockland, ME,
- Provided operational reports listing daily toll lane activity.
- Balanced cash and prepared accurate cash deposits on monies collected and tickets received at end of shift.
- Operated cash register, collected payments and provided accurate change.
- Maintained high productivity by efficiently processing cash, credit, debit and voucher program payments for customers.
- Trained new team members in operation, stock procedures and customer service.
- Trained new employees in cashiering procedures, offering assistance in resolving customer service issues.
- Resolved issues regarding customer complaints and escalated worsening concerns to turnpike manager for remediation.
- Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
- Handled all delegated tasks, including training new employees.
- Demonstrated self-reliance by meeting and exceeding workflow needs.
Cashier, 01/2014 - 11/2016
Act 2 Boutique – City, STATE,
Act 2 Boutique – City, STATE,
- Assisted with purchases, locating items and signing up for rewards programs.
- Monitored sales events, added new merchandise and rang up purchases.
- Maintained high productivity by efficiently processing cash, credit, debit and voucher program payments for customers.
Emergency Room Registrar, 01/2003 - 08/2010
Norman Regional Health System – City, STATE,
Norman Regional Health System – City, STATE,
- Oversaw collection of admission, billing and processing documents to meet organizational expectations.
- Managed medical practice administrative needs to provide patient satisfaction.
- Conducted patient intake interviews to collect medical information and insurance details.
- Supported administrative and healthcare staff, providing order fulfillment and inventory management services to ease operations.
- Created and maintained accurate and confidential patient files according to HIPPA guidelines.
- Addressed, documented, and responded to incoming correspondences to address client queries.
- Updated group medical records and technical library to support smooth office operations.
- Updated patient financial information to promote accurate record keeping.
- Compiled physical and digital documents, charts and reports to meet business and patient need.
Education and Training
Associate of Science: Nursing, Expected in
Rose State College - Oklahoma City, OK
Rose State College - Oklahoma City, OK
- 3.2 GPA
- Completed coursework in pre-nursing, sociology and psychology
Associate of Applied Science: Social Sciences, Expected in
Oklahoma City Community College - Oklahoma City, OK
Oklahoma City Community College - Oklahoma City, OK
- Completed coursework in sociology, psychology and basic classes
- 3.2 GPA
Realestate License: Realestate , Expected in 06/2012
Moore Norman Technology Center - Norman - Norman, OK
Moore Norman Technology Center - Norman - Norman, OK
- 3.5 GPA
- Ranked in Top 10% of class
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Resume Overview
School Attended
- Rose State College
- Oklahoma City Community College
- Moore Norman Technology Center - Norman
Job Titles Held:
- Contracting/Acquisitions Agent
- Administrative Assistant
- Toll Attendant
- Cashier
- Emergency Room Registrar
Degrees
- Associate of Science
- Associate of Applied Science
- Realestate License
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