Administrative Assistant Resume Example
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ADMINISTRATIVE ASSISTANT
Summary
Organized Data Entry/Administrative Assistant lends systematic approach and more than 12 years of experience handling clerical and bookkeeping tasks. Diligent and punctual individual skillful in performing accounts receivable duties, including invoicing, researching chargebacks and reconciliations. Superior WPM typing speed and diverse software proficiency.
Experience
Wood Plc - Administrative AssistantLakeland , FL
- Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Prepared packages for shipment by generating invoices and setting up courier deliveries.
- Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
- Maintained inventory in administrative building supply closet to prevent shortages of supplies.
- Managed building access by supplying keys to employees and visitors.
- Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Increased accuracy by verifying data while processing incoming and outgoing checks and wire transfers.
- Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
- Tracked and submitted employee timesheets to accounting department for payroll processing.
Stephens Inc. - ReceptionistBirmingham , AL
- Answered and directed incoming calls using multi-line telephone system.
- Directed clients to appropriate personnel to address concerns, resolve complaints or answer account-related questions.
- Greeted visitors, assessed needs and directed to appropriate personnel.
- Managed more than 50 incoming calls per day.
- Processed payments and updated accounts to reflect balance changes.
- Oversaw office inventory by restocking supplies and submitting purchase orders.
- Maintained all financial records to verify timely clearance of all credit and debit activities.
- Delivered administrative support to team members, including making copies, sending faxes, organizing documents and rearranging schedules.
- Received incoming packages and mail, dispersed parcels and correspondence and shipped outgoing items daily.
- Performed opening and closing duties complete with end of day counts and deposits.
Stephens Inc. - Shift Manager/Key HolderBoston , MA
- Addressed employee issues and conflicts to provide input, feedback and coaching.
- Connected with customers daily to understand needs, provide assistance and collect feedback to optimize operations.
- Monitored sales performance through analysis of sales reports and comparison shopping.
- Managed inventory and stock levels in coordination with purchasing and receiving department.
- Maintained inventory accuracy by counting stock-on-hand and reconciling discrepancies.
- Delegated tasks appropriate to individual employees to provide development opportunities.
- Operated cash register.
- Evaluated transactions for suspected fraud.
- Maintained store in clean and neat manner.
- Calculated bill totals and tax amounts.
- Answered questions and resolved concerns.
Tropical Breeze Tanning Salon - ReceptionistCity , STATE
- Greeted visitors, assessed needs and directed to appropriate personnel.
- Scheduled and confirmed appointments.
- Processed payments and updated accounts to reflect balance changes.
- Maintained daily calendars, set appointments with clients and planned future appointments.
- Handled incoming phone calls.
- Maintained merchandise stock inside store.
- Operated cash register.
- Maintain salon cleanliness and sanitation.
Skills
- Accounting support
- Document retrieval
- Mail management
- Microsoft
- Accounting skills
- Technologically savvy
- Data entry documentation
- 10-key proficiency
- Timeline Planning and Management
- Sensitive material handling
- Cash deposit preparation
- Recordkeeping and bookkeeping
- Transporting files
- PC proficient
- Types 55 WPM
- Account balancing reconciliation
- Excel spreadsheets
- Records management systems
- Inventory supplies
- Confidential document control
- Microsoft Office
- Tech-savvy
- Scheduling and calendar management
- Data evaluation
- Meticulous attention to detail
- Social media management
- Schedule management
- Spreadsheet development
- Proofreading
- Administrative operations
- Professional and mature
- Administrative support
- Deadline-oriented
- Data organization
- File and data retrieval systems
- Data entry
- Strong interpersonal skills
Education and Training
05/2009Coosa Valley Technical CollegeCityAssociate of Science: Computer Support Technician
05/2009Coosa Valley Technical CollegeCityAssociate of Science: Networking Specialist
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Resume Strength
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- Length
- Strong summary
Resume Overview
School Attended
- Coosa Valley Technical College
Job Titles Held:
- Administrative Assistant
- Receptionist
- Shift Manager/Key Holder
Degrees
- Associate of Science : Computer Support Technician
Associate of Science : Networking Specialist
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