administrative assistant resume example with 5+ years of experience

(555) 432-1000,
, , 100 Montgomery St. 10th Floor

Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management. Dedicated [Job Title] with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs. Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced [Type] environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks. Organized Administrative Assistant experienced in assisting with daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives. Successful in coordinating and executing meetings, travel and special events. Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.

  • Inventory systems
  • Report analysis
  • Transporting files
  • Back office operations
  • Excel spreadsheets
  • Sensitive material handling
  • Types
  • 35 WPM
  • Timeline Planning and Management
  • Check processing
  • Data entry documentation
  • Recordkeeping and bookkeeping
  • Mail management
  • Cash deposit preparation
  • Document retrieval
  • Meeting planning
  • Microsoft
  • 10-key proficiency
  • Memo preparation
  • Merchandising
  • Bookkeeping
  • Appointment scheduling
  • Phone call answering
  • Staff motivation
  • Data entry
  • Confidential document control
Education and Training
Glendale Community College Glendale, CA Expected in 08/2000 Certificate : EMT-Basic - GPA :
Met Cert Yuma, AZ, Expected in : Phlebotomy - GPA :
Praxair, Inc. - Administrative Assistant
Elkhart, IN, 09/2021 - Current
  • Kept operations and conduct in compliance with testing policies and standards.
  • Kept testing materials secured and confidential to prevent cheating.
  • Helped faculty prepare tests and set up testing spaces.
  • Monitored class size of over [Number] students during exams, effectively reducing possibility of cheating.
  • Made special accommodations for students with disabilities to complete tests in rooms where they felt comfortable.
Havas Edge - Receptionist
Binghamton, NY, 08/1995 - 12/1996
  • Answered and directed incoming calls using multi-line telephone system.
  • Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Scheduled and confirmed appointments and meetings for management team.
  • Sorted incoming mail and directed to correct personnel each day.
  • Processed payments and updated accounts to reflect balance changes.
  • Maintained daily calendars, set appointments with clients and planned daily office events.
  • Scheduled and confirmed appointments.
Coborn's - Head Bookkeeper
Melrose, MN, 03/1993 - 08/1995
  • Prepared financial reports.
  • Balanced general ledger by reconciling entries.
  • Mastered bookkeeping software such as [Software Name] and [Software Name].
  • Supported and led projects to streamline flow of information with business intelligence tools.
  • Monitored accounts receivable and maintained aging report to identify overdue accounts.
  • Researched processing problems and contacted vendors to resolve issues and expedite payment.
  • Collected and analyzed account information to reconcile financial discrepancies.
  • Evaluated client needs and developed solutions to support business processes and improve financial efficiency.
  • Created balance sheets, income statements and tax reports.
  • Maintained subsidiary accounts by allocating, posting and verifying transactions for [Business Name].
  • Assessed estimated income, expenses and historical budgets to coordinate budget information.
  • Completed and submitted tax forms and returns, workers' comp forms and pension contribution documentation.
  • Reconciled computer reports with manually maintained ledgers.
  • Checked postings and documents for correctness, accuracy and proper coding.
  • Received and recorded cash, checks and transfers.
  • Reconciled or entered report discrepancies found in financial records.
  • Performed financial calculations for amounts due, interest charges and balances.
  • Performed bookkeeping and accounting consulting services.
  • Calculated and produced checks for utilities, taxes and other operational payments.
  • Monitored loans and accounts payable to confirm payments are current.
  • Matched orders with invoices and recorded required information.
  • Prepared and processed payrolls.
  • Accessed financial information to answer questions and gather details about specific accounts.
  • Recorded debit, credit and account transactions in computer spreadsheets and databases.
  • Compiled current budget data from estimated revenues, expenses and prior budgets.
  • Calculated income and social security tax deductions.
  • Classified and summarized financial data to compile and enter in financial records
  • Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
  • Reduced financial discrepancies by accurately managing accounting documentation.
  • Handled bi-weekly payroll services for [Number] employees.
  • Implemented program to create daily spreadsheets and streamline financial reporting.

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Resume Overview

School Attended

  • Glendale Community College
  • Met Cert

Job Titles Held:

  • Administrative Assistant
  • Receptionist
  • Head Bookkeeper


  • Certificate
  • Some College (No Degree)

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