LiveCareer-Resume

administrative assistant resume example with 13+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary
To continue my professional and career development as part of a growing organization, where my experience, professional demeanor, positive attitude and strong work ethic would be an asset to the organization.
Skills
    30-50 WPM typing speed
  • Professional phone etiquette
  • Excellent communication skills
  • Database management
  • Articulate and well-spoken
  • Customer service-oriented
  • Flexible
  • Excellent planner and coordinator
  • Works well under pressure
  • Social media knowledge
  • Pleasant demeanor
  • Appointment setting
  • Team building
  • Payroll
  • Advanced clerical knowledge
  • Multi-line phone proficiency
  • Conference planning
  • Filing and data archiving
Work History
Administrative Assistant, 01/2007 - 11/2013
Salvation Army Usa Pittsburgh, PA,
  • Answer phones and route calls accordingly.
  • Transcribing recorded phone conversations.
  • Formatting and editing various documents such as memorandums, correspondents, reports, meeting agenda's and minutes.
  • Tracking correspondence, maintain post fund log, review written materials for grammatical accuracy.
  • Coordinated scheduled appointments for the Service Chief or Manager, including special events, interviews and conferences.
  • Answer questions and assist visitors and staff.
  • Data Entry.
  • Time Keeper.
  • Review monthly billing reports.
  • Maintain telephone lists and other documents.
  • Filing documents in organized manner.
  • Prepare conference and training rooms for meetings also responsible for travel arrangements.
  • Managed office supply inventory, including the distribution of supplies throughout the entire department.
  • Support different departments with clerical support.
  • Answered and quickly redirected up to [Number] calls per [Time period].
  • Answered and quickly redirected up to [Number] calls per [Time period].
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Created detailed expense reports and requests for capital expenditures.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Helped distribute employee notices and mail around the office.
  • Maintained a clean reception area, including lounge and associated areas.
  • Drafted biweekly time sheets for [Number] executives and employees.
  • Organized all new hire, security and temporary paperwork.
  • Assisted with event planning, including associated travel and logistical arrangements.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Organized all new hire, security and temporary paperwork.
  • Compiled company information and related material and distributed it to candidates.
  • Assisted senior recruiting staff with career fairs and recruiting events.
  • Assessed urgency and priorities before accepting or declining appointments and meetings with the CEO.
  • Screened all visitors and directed them to the correct employee or office.
  • Obtained signatures for financial documents and internal and external invoices.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
  • Coordinated board and committee meetings, including schedules and information preparation and distribution.
  • Compiled annual recommendations for end of fiscal year budgets.
  • Served as corporate liaison between the finance, IT and marketing departments.
  • Processed client rebate reconciliation, reporting and check requests.
Program Assistant, 04/2000 - 01/2007
Icf International, Inc Durham, NC,
  • Manage daily customer inquiries regarding services provided by the organization.
  • Handled inbound and out bound calls.
  • Review customer accounts and generated billing statements for outstanding balances via the TOPS billing system.
  • Ensure that paid amounts are applied appropriately to the customer's account.
  • Responsible for generating interoffice memorandums and correspondence to ensure information is properly shared among team members.
Education
BBA: Tourism & Hospitality, Expected in 06 2012
-
Monroe College - Bronx, NY
GPA:
Status -
A.S: Applied Science, Expected in 1 2008
-
Kingsborough Community College - ,
GPA:
Status - Applied Science
Skills
billing, billing system, clerical, conferences, Data Entry, editing, special events, Filing, inventory, materials, meetings, Excel, Microsoft Office, office, Outlook, telephone, phone, Answer phones, TOPS, travel arrangements, Type, Vista, written

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Resume Overview

School Attended

  • Monroe College
  • Kingsborough Community College

Job Titles Held:

  • Administrative Assistant
  • Program Assistant

Degrees

  • BBA
  • A.S

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