Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Organized and dedicated Administrative professional with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments. Attentive and personable, bringing 25+ years of administrative support experience in dynamic office environments. Commended for cultivating positive work culture by cheerfully interacting with staff and customers.

  • AP/AR proficiency
  • Spreadsheet management
  • Invoice Processing
  • Accounting familiarity
  • Budgeting
  • Credit and collections
  • Team Building
  • Time management
  • Marketing
  • Data Entry
  • Office management
  • Database Management
  • Internal communications
Work History
Administrative Assistant, 10/2014 - 04/2020
One Medical Scarsdale, NY,
  • Managed accounts payable and receivable for laboratory
  • Processed invoices and expenses using NAV
  • Processed client payments as received by check or credit card
  • Performed collection activity for clients with past due balances via telephone, e-mail, and letters
  • Provided trouble-shooting assistance between clients and corporate accounts receivable when inconsistencies were reported
  • Received and verified client samples and paperwork for accuracy and condition in accordance with analysis requirements
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
  • Performed general office duties, including answering phones, routing calls and messages and greeting visitors
  • Assisted corporate HR with on-boarding of new employees
  • Arranged rapid office equipment repair and maintenance with vendors
  • Tracked inventory and ordered office supplies encouraging cost-effective solutions
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments
  • Monitored premises, screened visitors, and issued passes to maintain security
  • Provided logistical support for meetings and events
  • Handled client correspondence
  • Sorted and distributed office mail
  • Offered departmental administrative support
Marketing Coordinator, 12/2008 - 02/2014
Western Alliance Bancorporation Orlando, FL,
  • Managed efficient workflow between staff by effectively coordinating documents, communication and creative materials
  • Worked closely with all product development departments to create and maintain marketing materials for classroom presentations and education fairs
  • Coordinated multiple aspects of internal meetings and special events, on- and off-site, as related to strategy, outcome evaluations, team-building, and/or introduction of new marketing presentations and materials
  • Generated reports detailing campaign performance and customer engagement
  • Assisted department director in preparation of annual budget
  • Tracked schedules, expenses for marketing team
Admissions Administrative Assistant, 04/1997 - 12/2008
State Of Indiana Mccordsville, IN,
  • Received and completed data entry of student admission applications from multiple sources
  • Assisted in the collection, recording, and filing of additional documents required for school admission
  • Documented and forwarded admission fees to accounts receivable
  • Prepared weekly reports of admissions activity for the team and senior management
  • Prepared reports and mailing lists for team members and administration as requested for special events and processes
  • Assisted Admissions staff in obtaining information and materials as needed
  • Established and maintained excellent working relationships with Admissions staff and all AiP departments
  • Maintained great professional relationships with all department vendors
  • Kept detailed records of office inventories and placed orders for more supplies as needed
  • Coordinated the activities of four quarterly Open House events for the school, working with all departments to provide an efficient and effective enrollment event
  • Coordinated the activities of four quarterly Student Orientation events to ensure both the students and the school have received all the necessary information and materials for the successful start of the students' education
  • Coordinated and conducted the school's major annual scholarship program (with available awards totaling $240,000), including receipt of 200+ entries, sorting into categories by major, preparing each entry for anonymous presentation, recruiting judges and preparing judging worksheet, presenting entries, compiling results, notifying recipients, and tracking award acceptance
  • Coordinated department training/celebration events when admissions goals were achieved
Associate of Science: Medical Assisting, Expected in 1993
The Sawyer School - Pittsburgh, PA,

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School Attended

  • The Sawyer School

Job Titles Held:

  • Administrative Assistant
  • Marketing Coordinator
  • Admissions Administrative Assistant


  • Associate of Science

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