administrative assistant resume example with 13+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Summary
Decisive Administrative Assistant accustomed to managing administrative team members and handling business operations with sound judgment and reasoned thinking. Highly resourceful with proven history of tackling complex projects with superior results. Proficient in schedule management, company event coordination and financial reporting.
Skills
Data entry documentation
Transporting files
Sensitive material handling
Detailed meeting minutes
Excel spreadsheets
AS/400
Records management systems
Account balancing reconciliation
Experience
12/2017 to CurrentAdministrative AssistantSalvation Army Usa | Saratoga Springs, NY,
Greeting visitors internal and external.
Provide Support Serves as a liaison between, Superintendent, Assistant Superintendents, and support staff through facilitating functions and flow of information.
Order supplies and receipt them in Oracle.
Complete and update USDA Reports.
Serves as the first point of contact for potential employees; assist in setting up interviews for new candidates for employment.
Advise candidates of the development of application, regret and acknowledgment letters through the hiring process for each department.
Assist with budget preparation, monitoring, and acquisition of supplies and services.
Maintains confidential files of employees current and previous.
Processing mail, answers telephone calls, and inquires.
Schedules appointments, for travel arrangements for management for Training and Organizes management calendars and activities, meeting, vacation.
Supports other Administrative Assistants within the Detention Center as well as Program Manager with other duties as needed.
Researches data on youth activity and analyze data to complete a variety of projects, reports, and inquiries for TJJD Audit.
12/2012 to 12/2017RegistrarArdent Health Services | Athens, TX,
Greeted all internal and external visitors to our campus.
Oversaw proper reporting and recordkeeping related to student attendance and enrollment including transfers, withdrawals, statistical reports, and census cards.
Ensured students, parents, and others who visit the office receive proper assistance in matters relating to enrollment, transfer, attendance, etc.
Requested send and maintain student cumulative records using TREx.
Interfaced with other school districts concerning student transfer records.
Ensured that all information in regards to the students are maintained and accurate in the system.
Served as the official record keeper for the campus Compliance.
Understand and correctly use computer for systems supported including data transmission, student database inquiry, printed products, and attendance.
Maintained proper record keeping with student’s attendance, enrollment, withdrawals, transfers and statistical reports.
Ability to be flexible and effectively interact with all levels of district personnel and the public.
Create correspondence and reports for department heads and other district personnel.
Generated reports for the Data Controller for the Executive Director.
12/2011 to 12/2012Eleven | Nashville, TN,
Reviewed all documentation received and verified proper approvals are obtained (in accordance with SOX)
Reviewed and processed all new hire/rehire paperwork, which requires initial employee setup to create a personnel record in Oracle. Documentation includes (PAN form, I-9. W-4, Pay Method Selection Form, Personal Data Updates, Terminations, Promotions and Employee Information Release Form)
Effectively communicated (verbal and written) with team members, Store Managers, Field Consultants, Market Managers, HR Business Partners and various levels of employees who reach the HR Service Center at any point in time
12/2007 to 12/2011HR Service Center CoordinatorBright Horizons | City, STATE,
Reviewed all documentation received and verified proper approvals are obtained (in accordance with SOX).
Reviewed and processed all new hire/rehire paperwork, which requires initial employee setup to create a personnel record in Oracle.
Documentation includes (PAN form, I-9.
W-4, Pay Method Selection Form, Personal Data Updates, Terminations, Promotions and Employee Information Release Form).
Managed and maintained workload within SLAs provided by management.
Review and process all cases which require research and response within the case management system.
Generated case subject matters included: general questions (regarding employee files, policy, procedure, form related, etc.).
Effectively communicated (verbal and written) with team members, Store Managers, Field Consultants, Market Managers, HR Business Partners and various levels of employees who reach the HR Service Center at any point in time, Processed and maintained compliance and company policy to ensure all data transactions/source documents (i.e.
New Hire Forms, Terminations, Promotions, Pay Changes and Personal data updates).
Generated statistical reports and distribute as defined to internal and external clients.
Updated Leave Of Absence information for Benefits department.
Responsible for developing simple ad-hoc queries (with less than 4 table joins) to address unique data concerns, requests from managers or department heads, and/or to assist in HRIS projects and tasks.
Performed Audits and verified 1-9’s utilizing E-Verify.
Provided updated information from training manuals for Payroll, Shared Services, HRIS and Time and attendance database.
Provided assistance to the Benefits department during open enrollment.
Generated daily reports for Management.
Issued refund checks to vendors.
Education and Training
Expected in 05/2020 to to Hospitality & Tourism Management Certificate | Hospitality Administration And ManagementFlorida Atlantic University, Boca Raton, FLGPA:
Expected in 12/2008 to to Associate | Criminal JusticeEl Centro Community College, Dallas, TX , GPA:
Expected in 05/2008 to to Associate | ScienceEl Centro Community College, Dallas, TX , GPA:
Expected in 05/2008 to to Associate | Applied ScienceEl Centro Community College, Dallas, TX , GPA:
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