Administrative Assistant Resume Example

Human Resource Assistant and Administrative Assistant to the company with clerical support of 100 plus employees.

Key Responsibilities

• Oversees and coordinates the day-to-day activities, to include the following:.
• Manage calendars of all managers, prepare travel and meeting arrangements.
• Organize and book travel for Real Estate conferences, up to 12 or more annually.
• Ability to manage multiple tasks with minimum supervision.
• Reviews and screens over 50 resumes daily for the company.
• Calls and schedules interviews daily.
• Prepares weekly and monthly sales reports for the sales team and sales management.
• This includes all calls, webinars and presentations and end of the month reports, quarterly reports, and annually reports.
• Reviews current Accounts to make sure the renewal process or cancellation process is done correctly.
• Provides direction and assistance to a team of 12 or more. 
• Creates, submits, and provides training for expense reports.
• Provides support to all department managers, and the CEO and COO.
• Welcome guests and customers by greeting them, in person or on the telephone.
• Answers and directs all inquiries that come through.
• Performs miscellaneous job-related duties as assigned.
• Ability to present and maintain a professional appearance and an amiable disposition.
• Computer literate in most common computer programs including Microsoft Office Suite, and Salesforce, and ADP.

United States Army

Fort Eustis, Virginia, Fort Campbell, KY (Qatar & Kuwait)                               12/2009 – 09/2014

Human Resource Manager

Lead the local day-to-day operations of a Military Police Battalion with over 1000 soldiers.

Responsibilities

• Supervises a team of eight clerical personnel
• Supervises and performs administrative, clerical, and typing duties for 1000 plus personnel  
• Reviews over 1000 plus consolidated promotions, financial reports, statistics, and prepared recommendations to higher echelons on personnel utilization
• Prepares reports, maintains employee files, and provides guidance on records management procedures
• Expertly processed and documented high-volume employee payroll actions on a daily, biweekly, and monthly basis using Army personnel systems
• Maintains, reviews, verified, and processed employee payroll, attendance, and leave of absence and manually adjusted errors.
• Utilize Army human resource information systems to enter and audit payroll, attendance, and benefits data
• Provides guidance to employees on all regulations within the Human Resource Department and the United States Army
• Prepares and processes recommendations for awards and decorations and plan award ceremony
• Reviews evaluation reports for administrative errors before they are submitted to higher headquarters
• Processes and monitors requests for promotions and arranges for promotion ceremony
• Handles requests for reductions, transfers, and discharges    
• Handles requests for identification cards and tags, leaves, and passes, line of duty determination, MILPER data and information management, orders for temporary duty and travel, personnel processing, military and special pay programs, transition processing, legal, meal cards, training soldier support file, and unit administration
• Prepares and processes recommendations for awards and decorations and plans the awards ceremony
• Prepares and reviews personnel casualty documents, awards, posthumously promotions
• Monitors suspense actions
• Initiates, monitors, and processes personnel evaluations    
• Processes personnel for separation and retirement

United States Army

Fort Douglass, Utah, Korea, Fort Carson, Colorado (Kuwait & Iraq)               10/2001-11/2009 

Human Resource Specialist

Lead the local day-to-day operations of a battalion over 900 soldiers  

Responsibilities  

• Performs typing and clerical duties shown at preceding level of skill and provided technical guidance on administrative matters to 900 plus personnel
• Prepares reports, maintains employee files, and provides guidance on records management procedures
• Proofread 1000's of typed documents against source documents
• Assembles final product for review, authentication, or other deposition
• Prepares suspense control documents and maintain suspense files

United States Army

Fort Carson, CO                                                                                           12/2004-08/2005 

Human Resource Specialist/Casualty Assistance 

Lead the local day-to-day operations of a Regiment of over 2000 soldiers  

Responsibilities    

• Responsible for the in and out processing of hundreds of Service Members
• Provides administrative assistance and on-going support to families following the death of a US citizen Department of State employee serving abroad or their family member, or of a Department of State employee in the United States
• Prepares and reviews personnel casualty documents, awards and decorations, posthumously promotions, life insurance and financial needs

United States Army

Korea, Iraq, Fort Campbell, Kentucky                                                           11/2002-09/2014 

Postal Operations

Lead the local day-to-day Postal Operations for the Companies and Battalion's

Responsibilities

• Processes domestic and international mail for members of the armed services
• Maintains postal inventory, including stamps, packaging, and mail pouches
• Complete appropriate forms including damaged packages and forwarding addresses
• Operates postal equipment, including postage meters, cancellation equipment and mail tracking devices

• Army Additional Skill Identifier F5 (Postal Operations)-Completed December 2013