Administrative Assistant Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Dedicated and driven individual with a Bachelor of Science in Elementary Education. Committed to delivering quality work through creative problem solving and innovative solutions. Strengths in multi tasking and critical thinking skills.

  • Accounts payable
  • Technological Instruction
  • Fundraising
  • Staff Management
  • Team collaboration
  • Test Proctoring
  • Standardized Testing
  • Office Supply Ordering
  • MS Office
  • Instruction
  • Student records management
  • Spreadsheets
  • Bookkeeping
  • Accounts receivable
  • SMART Board Aptitude
  • Scheduling
  • Expense reporting
Work History
10/2020 to Current
Administrative Assistant Bgc Partners Stamford, CT,
  • Serving as the Administrative Assistant to Code A22 providing general and specialized customer service, clerical, administrative and technical support in the form of routine correspondence, arranging meeting spaces, travel orders and completing technical forms.
  • Submit visit requests in DISS and foreign travel requests into the Aircraft and Personnel Automated Clearance System (APACS) in accordance with the Department of Defense Foreign Clearance Manual.
  • Create DD 1149 shipping documents using ERP for movement of project materials.
  • Perform ERP timekeeper duties for A22 as needed.
  • PR creator for office supplies and other purchases needed for the branch. Create P-Card, MILSTRIP, service, material and funding documents.
  • Collaborated with personnel outside of the code in order to learn about Technology Procurement Request (ITPR).
  • Track and Maintain Mandatory Training Records for all Code employees as well as contractors.
  • Maintain records in Content Manager for the Code.
  • Assist personnel with requesting official government passports and renewal of passports.
  • Submit SPRN requests as needed in order to move personnel or acquire technology for the code.
  • Assist the Key Custodian in creating a Key Log in order to track and organize keys for the branch buildings and trailers.
  • Research, create and share the A22 Weekly Update to keep code personnel aware of events, activities, exercises and changes on the base.
  • Continue to attend Tool Time Trainings provided by the base in order to gain more knowledge and understand the different processes.
  • Review and correct documents for the branch. Weekly Fleet Notes, BiWeekly Notes and other items as requested by the branch.
  • Create route sheets and compile HR packets as needed.
  • Scan documents and create files to archive.
  • Prepare office spaces for new employees. Making sure that their space is ready and clean when they arrive to begin work.
  • Create word documents and excel spreadsheets to maintain files for purchases, training and other items needed to assist the branch.
  • Communicate and collaborate with all code employees in order to learn more about the various mine sweeping systems and our mission.
10/2009 to 10/2020
Teacher Challenger School Union City, CA,
  • Provided engaging and effective group instruction to approximately 20 students while also ensuring each student is participating and learning at their individual pace.
  • Responsible for individual student performance metrics and managing, trends for student evaluation and reporting.
  • Contributed to the overall strategy of both the school district and individual school to ensure all goals and objectives were being met or exceeded.
  • Administered state mandated testing and analyzed metrics data from testing results.
  • Collaborated with grade level teachers to improve and implement curriculum plans. Devised alternate approaches to presenting lessons with the goal of increasing student understanding.
  • Scheduled in- person meetings and teleconferences with parents to address questions, discuss academic progress and encourage learning goals.
  • Completed and submitted all necessary paperwork for classroom activities, events, field trips and coordinated implementation with administration.
  • Enhanced student knowledge of technology by integrating various web-based applications for research and assignments.
  • Graded and evaluated student assignments, papers, course work and developed strategies for improvement where necessary.
  • Collaborated with administrators and department team members to work on curriculum planning and assessment methods.
  • Researched, developed, wrote and submitted grants for needed classroom equipment to supplement limited budgets and acquire additional funding.
  • Maintained cumulative records of each students lifetime academic performance.
  • Adapted to overcome challenges after Hurricane Michael and COVID-19 including utilizing technology for effective instruction to meet individual student needs.
07/1998 to 08/2006
Co-Director of Private Pre-school St. Bernadette Child Development Center City, STATE,
  • Developed and implemented standard operating procedures to ensure student safety and that state regulations were followed and operations were safe and effective.
  • Maintained requirements for state license compliance including management of staff and student files.
  • Maintained financial stability by tracking expenses and managing detailed records. Identified shortcomings in overall strategy and collaborated with the church administration to create resourceful solutions to improve effectiveness and ensure success.
  • Effectively managed limited resources to ensure maximum effectiveness within existing budget constraints.
  • Communicated daily with parents, students and faculty.
  • Assisted with the development of the business strategy and academic plans that were used as the foundation of St. Bernadette Catholic School.
  • Partnered with local community businesses and leaders for fundraising efforts and to gain support of local industry.
  • Planned and hosted monthly staff meetings to ensure good communication and collaboration between team members.
  • Communicated and collaborated with the church clergy and staff in regards to facility and the operations/budget.
  • Scheduled and conducted annual evaluations to assess performance of team members and provide guidance for improvement when necessary.
  • Improved operational planning and business frameworks to enhance resource utilization and reduce waste.
  • Evaluated employees' strengths and assigned tasking based upon experience and training.
  • Set and managed schedules to effectively utilize personnel and meet customer service requirements.
  • Hired, trained and mentored staff to maximize effectiveness.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Drafted professional memos, letters and marketing materials to support business objectives and growth.
  • Ensured accurate clerical functions were handled on a daily basis including data entry, document management, email correspondence and overseeing operations and maintenance of office equipment.
  • Produced professional documents, spreadsheets and presentations for internal and customer-facing needs using Microsoft Word, Excel and PowerPoint.
  • Continually developed correspondence to ensure efficient communication to the Diocese of Pensacola/Tallahassee.
Expected in
Bachelor of Science: Elementary Education
University of West Florida - Pensacola, Florida

Elementary Education K-6

Expected in
Associate of Science: Early Childhood Development
Gulf Coast Community College - Panama City, FL,

Exceptional Student Education

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Resume Overview

School Attended
  • University of West Florida
  • Gulf Coast Community College
Job Titles Held:
  • Administrative Assistant
  • Teacher
  • Co-Director of Private Pre-school
  • Bachelor of Science
  • Associate of Science