Organized and dedicated Administrative Assistant with proven track record of providing excellent customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.
Skills
Program files maintenance
AP/AR proficiency
Spreadsheet management
Meeting arrangements
Workflow planning
Business correspondence
Bagging and packaging
Cash register operations
Point of sale knowledge
Meal Preparation
Table setting
CPR/AED Certified
Work History
Administrative Assistant, 03/2018 - Current Bgc Partners – Oakland, CA,
Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Accounts Payables (Entering bills, reminders to pay bills on time).
Sending weekly statements to customers and worked with customers on releasing and receiving payment.
Recording checks, credit card statements, and reconciling accounts in QuickBooks.
Billing in QuickBooks.
Process of billing freight bills (scanning and entering tags to be billed).
Helped with cleaning duties including: cleaning the bathroom, taking out the trash, vacuuming the office carpet and wiping down counter surfaces).
Executed record filing system to improve document organization and management (Contracts, Purchase Orders, Work Order Authorization, Preliminary Lien Notices).
Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Maintained complex digital filing system for financial information (DTS and QuickBooks).
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
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