Administrative Assistant Resume Example PROMOTEC MARKETING INC

ADMINISTRATIVE ASSISTANT

Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments. Meticulous [Job Title] offering [Number] years of experience providing administrative support in [Type] industry. Successful at preparing agendas, scheduling meetings and following up on action items. Organized [Job Title] with proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Well-educated in [Software] and [Software].

Skills

Program files maintenance
Document conversion
Meeting arrangements
AP/AR proficiency
Office administration
Filing and data archiving
Customer and client relations
Expense reporting
Invoice Processing
Purchase orders organization
Quality assurance

Records management
Database Management
Multi-line Telephone Systems
Sorting and labeling
Bookkeeping
Mail distribution
Travel planning
Recordkeeping
Data Entry
Package routing
Mail handling

Work History

Administrative Assistant, 11/2009 to Current
PROMOTEC MARKETING INC – Huntington Beach, United States

Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Routed incoming calls and faxes and drafted detailed messages to expedite response.
Tracked inventory and ordered office supplies encouraging cost-effective solutions.
Maintained complex digital filing system for financial information.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Managed accounts payable and receivable for [Type] office grossing $[Amount] per year.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Created detailed expense reports and requests for capital expenditures.
Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Processed invoices and expenses using [Software].
Executed record filing system to improve document organization and management.
Coached new employees on administrative procedures, company policies and performance standards.
Performed research to collect and record [Type] data.

Manager's Assistant, 05/1993 to 11/1999
Arby's – Pasadena, California

Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Assisted coworkers and staff members with special tasks on daily basis.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Maintained office supplies inventory by checking stock and ordering new supplies as needed.
Liaised with vendors to order and maintain inventory of office supplies and to obtain most cost-effective pricing.
Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Completed forms, reports, logs and records to quickly handle all documentation for human resources.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
Maintained daily reports and advised executive leaders in decision-making processes.
Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.

Machine Operator, 08/1988 to 05/1991
Uniden – Taguig , Manila, Philippines

Set accurate feed rates and trimming protocols to maintain efficient production and meet schedule demands.
Maximized productivity by keeping detailed production records and identifying hold-ups.
Assessed equipment after each production run, performing preventive maintenance to keep machines running smoothly.
Set appropriate stops and guides to specified lengths as indicated by scale, rule or template.
Updated daily production logs with timely and accurate information, regularly informing management of special incidents or non-conformance issues.
Identified malfunctions or failures by routinely monitoring and analyzing equipment operations.
Followed technical documentation, including tooling instructions and product specifications to determine and implement operational sequences.

Education

Associate of Science: Bachelor of Science Custom AdministrationPhilippine Maritine Institute - Manila, Philippines

Resume Overview

Companies Worked For:

PROMOTEC MARKETING INC
Arby's
Uniden

School Attended

Philippine Maritine Institute

Job Titles Held:

Administrative Assistant
Manager's Assistant
Machine Operator

Degrees

Associate of Science : Bachelor of Science Custom Administration

Administrative Assistant Resume Example

Resume Score: 80%

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