Administrative Assistant Resume Example Pepsi Beverage Company

ADMINISTRATIVE ASSISTANT

Highlights

Keyboard 40 wpm with accuracy
Take symbol shorthand at 60 wpm with accurate transcription
Skilled in the production of legal documents and correspondence
Competent in producing mail able copy from machine transcription
Experience in personal computer use, including the following software: Word, PowerPoint, Lotus, Excel, Pasport Intranet, Ski, and Kronos
Ability to perform office tasks
Ability to work independently and under time constraints with minimal supervision
Ability to multi-task and prioritize work
Excellent communication skills - ability to influence others
Strong mathematical and analytical skills
Promote and maintain positive morale through teamwork, integrity, and leadership

Experience

Pepsi Beverage CompanyAdministrative Assistant
Forrest City, Ar

Jan.
7, 2014 to closing date May 31, 2014 Perform a variety of high level administrative tasks and perform day-to-day coordination of administrative support personnel for their assigned facility including: assigning and overseeing work; acting as back-up for other administrative roles.
Monitors employees levels; posts jobs as required; and conducts interview for jobs Completes all new hire and termination paperwork as required Issue timesheets to supervisor when needed Keep all paperwork up to date regarding new hires, job/supervisor transfer or terminations Maintain employee personnel and confidential files Daily Data Entry ( Sales, Receipts, Transfer, ETC) Daily verifying and balancing of money collections Manage Payroll responsibilities for all of the employees Balance and close weekly payroll to meet payroll deadline Complete Payroll Adjustments Produce Payroll Labor Reports to include developing and meet current and future business needs Maintain Kronos schedules and table Complete Period Payroll Audits Complete Bank reconciles Wage Authority maintenance SAP entry for employee changes and new hire Updates each hourly and salaried employee's Attendance Calendar for absences, tardiness, vacation time, personal days, family medical leave, short term disability, leave of absence, jury duty, and/or bereavement Maintain Employee roster accuracy Ensure SAG and SOX compliance for Payroll Transfer hours between job codes, GL accounts required Pay out incentives and awards as directed Add mileage and uniform reimbursements for approved employee Performing tasks associated with Front Desk responsibilities including: incoming calls, greeting visitor, incoming/outgoing messages, and telephone / voice mail system maintenance in a professional pleasant manner.
Manage, track, and communicate for various financial controls (shortpays, donations, DSD Log, and wholesale product.
Process approved supplier invoices for facility through APS & PCard usage Oversee purchase of monthly supplies and stay within budgetary guidelines Oversee day-to-day revenue and expense processes and monthly revenue and expense reconciliations Oversee local operating procedures and work instructions to ensure accuracy as they pertain to the administrative support function Effective utilization of internal reporting systems to accounting tasks Performing general administrative support work such as printing, copying, filing, faxing, and etc Multi-task in a fast-paced environment Ensure deliverables are accurate and timely for external and/or internal customers Maintain and order office supplies Maintain contact for telecom issue Show strong attention to detail and communicate effectively with internal and external customers Open, close and process invoices through office handheld Assist Delivery Supervisors/ Sales person with any additional information or help Maintain a high level of confidentiality Perform other work as required.

Pepsi Beverages CompanyFinance Assoc. Coordinator
Forrest City, AR

July 9, 2008 to closing date May 31, 2014 Audit Merchandisers, Marketing Equipment Management (MEM) and warehouse's daily activity documents to ensure compliance to PBC policies Enter and track daily route variances in Excel spreadsheet and follow through to resolve variances within 48 hours Provide a weekly review and analysis of non-compliant and variance trends Provide coaching and training to Delivery Drivers, Merchandiser and MEM Service Technicians on document and cash compliance requirements Process all Full Service Vending (FSV coin count, sort, wrap, and box Prepare and reconcile FSV coin floats and coin bags Prepare daily bank deposits for Conventional and FSV activity Liaise and provide support as required to the local and Business Unit Central Finance group Invoice and prepare handheld routes for next day delivery Provide backup for settlement by completing late day generation invoices Prepare and send all paperwork to Business Unit office Fill out reports of deposits made daily Balance petty cash fund Coordinate servicing of coin and cash office equipment and replenishment of supplies Knowledge of SDMS system an asset Ability to lift approximately 20lb-30lb coins bags Inventory reconciliation Cashier duties Route settlement New hire paperwork Time clock entries in Kronos Answering phone Misc.
clerical duties as assign Filing papers Checking R&R Customer Response System Doing Payroll Sometime Performing bookkeeping functions.

First National Bank of Eastern ArkansasMay 2004 to December 2009Bank Teller
Forrest City, AR

Handle checking and saving deposits Process saving withdrawals and cash check Receive loan and credit card payment Verify all cash that flows in and out of teller window Accept and verify night and mail in deposits Cash and sell Saving bonds, Cashier's Checks, and Money Orders Receive deposits for Treasury Tax Accept utility payments Answer customer's questions concerning account activity Responsible for all assignments made by supervisor Usage of a Xerox machine (Cannon Imager Runner 1310) Usage of Cash Advance/ Credit Card Machine (Visa Jet Tran 330) Faxing papers to other location (Cannon Fax Phone L75) Work lobby and drive thru Handle traveler check Usage of a Money Counter Machine (Glory GFB) Handle Quarterly Tax Deposit Handle IRA Contribution Receipt Usage of a typewriter (Panasonic KX 4000) Usage of a teller machine (Sharp Electronic Teller Machine BE- 3510) Balancing cash drawer Usage of Dell computer.

Pro Way Hair SchoolMay 2003 to August 2003Secretary
West Memphis, AR

Performed all bookkeeping functions Transcribed confidential letters, memos, reports, and other documents Usage of computer Usage of typewriter Usage of Xerox machine Handle Quarterly internal audit Screened income telephone calls Conceived and implemented improved order processing and filing system Filing papers.

East Arkansas Enterprise CommunityMay 2002 to August 2002Assistance Secretary
Forrest City, AR

Transcribed confidential letters, memos, reports, and other documents Usage of computer Usage of typewriter Usage of Xerox Machine Handle Quarterly Internal Audit Screened income telephone calls Performing bookkeeping functions.

Education

East Arkansas Community CollegeMay 2005Associate of Applied Science Degree: Business ManagementForrest City, ARGPA: GPA: 3.0 Bottom of Form

Business Management GPA: 3.0

Arkansas State2015bachelor: businessJonesboro, AR

12 hours needed to obtain my bachelor degree in business.

Skills

accounting, administrative, administrative support, analytical skills, APS, attention to detail, back-up, backup, Balance, bonds, bookkeeping, Cashier, clerical, closing, coaching, Excellent communication, computer use, copying, Credit, Data Entry, Delivery, Dell, Drivers, fast, Fax, Faxing, Filing, Finance, financial controls, GL, Internal Audit, Inventory, process invoices, Keyboard, Kronos, leadership, legal documents, letters, Lotus, Marketing, Excel, mail, Money, office, PowerPoint, window, Word, Monitors, next, office equipment, order office supplies, Payroll, personnel, policies, processes, producing, reporting, Sales, SAP, SOX compliance, shorthand, spreadsheet, supervisor, supervision, Tax, teamwork, telecom, telephone, Phone, transcription, Treasury, typewriter, 40 wpm, 60 wpm, voice mail, Xerox Machine

Resume Overview

Companies Worked For:

Pepsi Beverage Company
Pepsi Beverages Company
First National Bank of Eastern Arkansas
Pro Way Hair School
East Arkansas Enterprise Community

School Attended

East Arkansas Community College
Arkansas State

Job Titles Held:

Administrative Assistant
Finance Assoc. Coordinator
Bank Teller
Secretary
Assistance Secretary

Degrees

Associate of Applied Science Degree : Business Management
bachelor : business

Administrative Assistant Resume Example

Resume Score: 90%

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