administrative assistant resume example with 6+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
Home: (555) 432-1000
Cell:
resumesample@example.com
:
Summary
Highly organized, motivated, and diligent administrative professional with extensive experience providing support, while managing complex projects with strengths in long-range planning and creative problem-solving. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in scheduling and documentation management, while being a service-oriented individual with expertise in preparing and modifying documents and coordinating meetings. Polished communicator successful at collaborating with people of diverse backgrounds and upholding professional office reputation.
Skills
Technologically savvy
Travel administration
Executive presentation development
Sensitive material handling
Timeline Planning and Management
Administrative operations
Deadline-oriented
Multitasking and prioritization
Scheduling and calendar management
Strong problem solver
Schedule management
Resourceful
Team collaboration
Excellent communicator
Data Management
Contract negotiations and administration
Catering coordination
Special events planning
Event calendar management
Guest relations
Records maintenance
Corporate events planning
Organizational skills
Reliable and trustworthy
Experience
Administrative Assistant, 06/2020 to 02/2022 Facebook – Los Angeles, CA,
Serving as liaison, and resource for external and internal issues and affairs
Screening and prioritizing calls and appointments, while routing inquiries to other levels of the organization
Greet visitors, while completing accurate and timely entry of information into EPIC computer system upon arrival
Function as a patient advocate, addressing confidential concerns and questions
Balance account receivables at the end of day to prepare for deposit
Audit register to verify total money earned and create report of shortages/overages
Support needs of the organization by assisting with projects and time sensitive tasks
Create new patient charts in accordance with HIPPA compliance policies
Utilize ongoing learning tools such as tutorials, instructional modules, and the online help desk
Serve Doctors, Physician Assistants, and Medical Assistants by notifying them of any schedule changes or issues
Travel to in house office locations as needed in the event of an absence or additional staff request.
Administrative Assistant, 12/2018 to 06/2020 Facebook – Redmond, WA,
Accountable for onboarding new hires and summer interns
Directly supported Head of Investment Banking in day-to-day administrative tasks and projects within the office including travel arrangements, calendar management, and quarterly meeting preparations
Managed business dinners, lunches, and various reservations for multiple Executives
Coordinated complex travel arrangements, both domestic and international
Prepared, reviewed, and submitted monthly expense reports to the Accounting Department
Assembled pitch books for clients and meetings
Created and organized annual quarter meetings for the Investment Banking group
Maintained calendars and resolved schedule conflicts
Oversaw scheduling, which included arranging accommodations and travel, while managing itineraries and setting up team meetings
Assisted and supported all members of the investment Banker Divisions, including Interns, Analysts, Vice Presidents, and Managing Directors of all areas of business requiring assistance
Orchestrated conflict checks for possible business engagements in ELM Solutions
Coordinated complex domestic and international travel arrangements
Maintained and updated contacts in Deal Cloud and Outlook as instructed
Registered Managing Directors for annual financial summits, conferences, etc
Worked closely with Director of Compliance to ensure all broker-dealers (B-D) were registered with The Financial Industry Regulatory Authority (FINRA)
Updated the project in excel with necessary updates
Accountable for mailing Deal Toys, and gifts intended to celebrate the closing of a business deal in Investment banking
(Mergers + Acquisitions)
Prepared and submitted expense reports in Workday
Responsible for developing and organizing quarterly Investment Banking PowerPoint which assessed business results, goals, and strategies
Assisted auctions, aimed to sell entire organizations/companies
Responsible for mailing all Holiday gifts and seasonal cards
Strong collaboration with other EA’s and executives to handle requests and queries
Served as point of contact for the Investment Banking Group
Maintained reception area when receptionist was absent
Reviewed, sorted, and distributed incoming mail.
Administrative Assistant, 04/2015 to 07/2018 Facebook – Washington, DC,
Managed complex calendars, arranged meetings, and travel as needed
Served as administrative contact and liaison to a variety of vendors and external contacts
Coordinated events, including company meetings, and business social events
Monitored credit applications and advised applicant status
Provided support to the President to assist in efficient operation of department
Prepared highly confidential and vital correspondence, reports, and executive summaries
Resolved invoice disputes and credit holds
Arranged complex international and domestic travel for President and Managers
Maintained payroll processing for Independent Contractors residing in multiple states
Completed month-end reports for monthly commission and processed invoices
Coordinated event timelines to ensure deadlines are met
Distributed incoming mail, screened telephone calls, and took messages
Processed expenses and booked travel arrangements through Concur
Coordinated event logistics, including registration and attendee tracking
Provided presentations and material support for pre-and post-event evaluations
Conserved executives time by reading, researching, and routing correspondence effectively
Completed projects and special assignments by establishing objectives, determining priorities, and problem solving
Maintained complex and confidential administrative files under limited supervision
Responded to complaints and requests for more information
Helped support multiple executives in their requests and demands
Coordinated and scheduled meetings via MS Outlook
Developed, revised, and proofread various documents including PowerPoint presentations and Excel sheets
Utilized various ERP systems to run invoice detail reports before passing to the Accounting Manager for payment approval.
Education and Training
Bachelor of Arts: Communication, Psychology, Expected in to Western Illinois University - Macomb, IL GPA:
Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.