Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Administrative Assistant with 8+ years of successful experience in fast-paced environments. Excellent customer service, planning and prioritization. High attention to detail, professionalism and independent judgment. Responsible, punctual and productive professional able to work with little to no supervision.

  • Proficient in Microsoft Office Word, Outlook, PowerPoint and Excel
  • Effective verbal and written communication
  • Customer service
  • Accounting and bookkeeping
  • Payroll and budgeting
  • Organization and prioritization
  • Administrative support
  • Strong attention to detail
  • Excellent interpersonal skills
Work History
Administrative Assistant, 08/2020 to Current
MerakeyPalm, PA,
  • Performs complex clerical, secretarial and administrative duties to department; composes and edits a variety of correspondence, reports, memoranda, forms, etc.
  • Answers phones, responds to inquiries from staff, other county departments and the public; follows-up on all requests/complaints
  • Maintains calendar, schedules meetings and events; prepares agenda packets for meetings; attend and takes minutes; makes travel arrangements; processes travel reimbursements
  • Prepares and processes payroll; Process departmental records such as time and attendance records and/or employee evaluations.
  • Assists with updating public facing information on division website;
  • Coordinates with HR to process FMLA packets, notify employee of pay changes, eligibility, etc.
  • Monitors departmental budget; keeps financial records; audits files to ensure accuracy
  • Maintains office inventory; orders supplies; creates and reviews purchase orders and purchase requisitions
  • Enters and updates employee information electronically; handles confidential information
  • Creates and updated manual records and electronic files to maintain current, accurate and compliant documentation.
Senior Clerk, 03/2019 to 08/2020
Eaton CorporationEllisville, MO,
  • Provides quality clerical support through data entry, typing and filing correspondence, accounting and bookkeeping.
  • Prepares PowerPoint presentations and Word documents, creates spreadsheets and tracks expenses using Excel.
  • Creates work orders; tracks and monitor progress to ensure deadlines are met
  • Maintains various databases and performs data entry in multi-application computer programs.
  • Audits files to identify missing or misfiled items and restore files to proper locations and states.
  • Handles incoming and outgoing mail; tracks shipments to ensure timely delivery
  • Manage travel and other expense reports, verifying details and filing documentation.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Interacts with the public, vendors and staff by phone, email or in-person to provide information.
  • Manages multiple projects simultaneously using organizational and analytical skills.
Administrative Specialist, 07/2017 to 03/2019
Seneca CompaniesOmaha, NE,
  • Composes, types, and edits routine correspondence, email, forms, reports, letters, memos and other data.
  • Maintains departmental calendar and schedules meetings, interviews and coordinates travel arrangements; processes all travel expense reports
  • Prepares and distributes agendas and material needed for meetings, conferences; attends meetings and takes minutes;
  • Establishes and maintains a comprehensive filing system for fiscal, administrative, and general records; Scans, faxes, and uploads correspondence and documents
  • Prepares and processes payroll; monitors P-card transactions; Creates purchase requisitions; tracks expenditures; verify accuracy of invoices
  • Serve as liaison between assigned department on basic administrative and/or operational matters
  • Supervises and trains clerical staff; reviews and assigns work
  • Performs accounts receivable duties, including invoicing, researching charge backs, discrepancies and reconciliations
  • Monitors and manage expenses with allotted budgets and review and approve expense reports.
Senior Administrative Assistant, 08/2013 to 07/2017
Seneca CenterAnaheim, CA,
  • Provides administrative support to program director; Utilizes Word for composing, proofreading and typing documents and correspondence
  • Answers and routes callers; greets visitors;
  • Coordinates bookkeeping activities in QuickBooks including invoicing and accounts payable; records and maintains financial transactions
  • Coordinate and schedules meetings and events; schedules interviews
  • Sets up new filing systems; maintains and updates logs electronically and manually; sorts, opens, and/or distributes incoming and outgoing mail
  • Operate a variety of office equipment including a computer, copier, facsimile machine,printers, scanners
  • Proofread business documents to check spelling, grammar and compliance with office policies.
  • Finishes all tasks and job duties, adhering to deadlines to avoid delays.
  • Kept files and records in content management systems such as MS SharePoint, EXCEL, and others.
  • Maintains payroll and personnel records, researching and solving problems and complaints.
  • Assists with updating and maintaining office policies and procedures.
Bachelor of Arts: Public Administration, Expected in 05/2020
Florida Atlantic University - Boca Raton, FL
  • Certified Notary Public, State of Florida - Mar 2021 to Mar 2025

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School Attended

  • Florida Atlantic University

Job Titles Held:

  • Administrative Assistant
  • Senior Clerk
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  • Bachelor of Arts

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