Administrative Assistant resume example with 8+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000
Cell:
resumesample@example.com
Summary
Hard-Working, Multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills.
Highlights
Microsoft Office
Computer proficient
Training and development
Reports generation and analysis
Financial records and processing
Payroll
Invoice Processing
File/records maintenance
Client-focused
Quick learner
Critical Thinker
Self-Motivated
Excellent communication skills
Spreadsheet Management
Accomplishments
Researched and resolved billing problems that had been previously missed.
Experience
Administrative Assistant, 07/2016 to 10/2016 Merakey – Orangevale, CA,
Performed accounts receivable and Accounts payable, with duties including invoicing, researching charge-backs, discrepancies and
reconciliations.
Reconstructed accounting records from clients' checks and cash receipts.
Coded and entered at least five invoices each day into the in-house accounting software.
Created daily and weekly cash reports for accounting management.
Precisely completed appropriate claims paperwork, documentation and system entry.
Designed electronic file systems and maintained electronic and paper files.
Strictly followed all federal and state guidelines for release of information.
Administrative Assistant, 03/2010 to 07/2016 Merakey – Oreland, PA,
Successfully planned and executed corporate meetings, lunches and special events for groups of 40+
employees.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing,
Excel spreadsheet, database, or presentation software.
Answer and direct calls to appropriate parties or take messages, using multi-line phone systems.
Open, sort, and distribute incoming correspondence, including mail, faxes and email.
Prepare new hire packets, and distribute new hire uniforms and name tags.
Cash control, and vault balances also prepared daily deposits.
Ordered and distributed office supplies while adhering to a fixed office budget.
Created detailed expense reports and requests for capital expenditures.
Directed guests and routed deliveries and courier services.
Screened applicant resumes and coordinated both phone and in-person interviews.
Greeted numerous visitors, including VIPs, vendors and interview candidates.
Helped distribute employee notices and mail around the office.
Drafted biweekly time sheets for 40 executives and employees.
Organized all new hire, security and temporary paperwork.
Completed data entry, tracked resumes and maintained the applicant tracking system.
Finance Clerk, 04/2008 to 04/2010 Cashman Equipment – Elko, NV,
Receive checks and cash for deposit, verify amounts, and check accuracy of deposit slips.
Balance currency, coin, and checks in cash drawers at ends of shifts, and calculate daily transactions using
computers, calculators, or adding machines.
Examine checks for endorsements and to verify other information such as dates, bank names, identification
of the persons receiving payments and the legality of the documents.
Count currency, coins, and checks received, by hand or using currency- counting machine, to prepare them
for deposit or shipment to branch banks or the Federal Reserve Bank.
Order a supply of cash to meet daily needs.
Receive and count daily inventories of cash, drafts, and travelers' checks.
Prepare and verify cashier's checks.
Sort and file deposit slips and checks.
Process transactions such as term deposits, retirement savings plan contributions, automated teller
transactions,
night deposits, and mail deposits.
Identify transaction mistakes when debits and credits do not balance.
Resolve problems or discrepancies concerning customers' accounts.
Count, verify, and post armored car deposits.
Monitor bank vaults to ensure cash balances are correct.
Prepare work schedules for staff.
Receive checks and cash for deposit, verify amounts, and check accuracy of deposit slips.
Managed office supplies, vendors, organization and upkeep.
Education
Ged: , Expected in - Ocala, FL GPA:
Certifications
Certificate Of Photography/Digital Photography
Introduction to Spanish
Basic Spanish
Fundamentals of Operations Management
Microsoft Excel 2010
Skills
10-Key, Account Management,Computer Proficiency,Coordination, Creative Problem Solving, Critical Thinking,Customer Service, Data Collection, Data Entry, Documentation, Email, Executive Management Support, Filing, Internet Research, Letters and Memos, Microsoft Excel, Microsoft Office Suite, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multi-Task Management, Organizational Skills, Prioritization, Proofreading, Scheduling, Spreadsheets, Telephone Skills, Time Management,
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