Administrative Assistant resume example with 8+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Hard-Working, Multi-tasking Executive Assistant with outstanding telephone, scheduling and documentation skills.
  • Microsoft Office
  • Computer proficient
  • Training and development
  • Reports generation and analysis
  • Financial records and processing
  • Payroll
  • Invoice Processing
  • File/records maintenance
  • Client-focused
  • Quick learner
  • Critical Thinker 
  • Self-Motivated
  • Excellent communication skills
  • Spreadsheet Management 
Researched and resolved billing problems that had been previously missed.
Administrative Assistant, 07/2016 to 10/2016
MerakeyOrangevale, CA,
  • Performed accounts receivable and Accounts payable, with duties including invoicing, researching charge-backs, discrepancies and reconciliations.
  • Reconstructed accounting records from clients' checks and cash receipts.
  • Coded and entered at least five invoices each day into the in-house accounting software.
  • Created daily and weekly cash reports for accounting management.
  • Precisely completed appropriate claims paperwork, documentation and system entry.
  • Designed electronic file systems and maintained electronic and paper files.
  • Strictly followed all federal and state guidelines for release of information.
Administrative Assistant, 03/2010 to 07/2016
MerakeyOreland, PA,

  • Successfully planned and executed corporate meetings, lunches and special events for groups of 40+ employees.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, Excel spreadsheet, database, or presentation software.
  • Answer and direct calls to appropriate parties or take messages, using multi-line phone systems.
  • Open, sort, and distribute incoming correspondence, including mail, faxes and email.
  • Prepare new hire packets, and distribute new hire uniforms and name tags.
  • Cash control, and vault balances also prepared daily deposits.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Created detailed expense reports and requests for capital expenditures.
  • Directed guests and routed deliveries and courier services.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Helped distribute employee notices and mail around the office.
  • Drafted biweekly time sheets for 40 executives and employees.
  • Organized all new hire, security and temporary paperwork.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
Finance Clerk, 04/2008 to 04/2010
Cashman EquipmentElko, NV,

  • Receive checks and cash for deposit, verify amounts, and check accuracy of deposit slips.
  • Balance currency, coin, and checks in cash drawers at ends of shifts, and calculate daily transactions using computers, calculators, or adding machines.
  • Examine checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents.
  • Count currency, coins, and checks received, by hand or using currency- counting machine, to prepare them for deposit or shipment to branch banks or the Federal Reserve Bank.
  • Order a supply of cash to meet daily needs.
  • Receive and count daily inventories of cash, drafts, and travelers' checks.
  • Prepare and verify cashier's checks.
  • Sort and file deposit slips and checks.
  • Process transactions such as term deposits, retirement savings plan contributions, automated teller transactions, night deposits, and mail deposits.
  • Identify transaction mistakes when debits and credits do not balance.
  • Resolve problems or discrepancies concerning customers' accounts.
  • Count, verify, and post armored car deposits.
  • Monitor bank vaults to ensure cash balances are correct.
  • Prepare work schedules for staff.
  • Receive checks and cash for deposit, verify amounts, and check accuracy of deposit slips.
  • Managed office supplies, vendors, organization and upkeep.
Ged: , Expected in
- Ocala, FL
Certificate Of Photography/Digital Photography Introduction to Spanish Basic Spanish Fundamentals of Operations Management Microsoft Excel 2010
10-Key, Account Management,Computer Proficiency,Coordination, Creative Problem Solving, Critical Thinking,Customer Service, Data Collection, Data Entry, Documentation, Email, Executive Management Support, Filing, Internet Research, Letters and Memos, Microsoft Excel, Microsoft Office Suite, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multi-Task Management, Organizational Skills, Prioritization, Proofreading, Scheduling, Spreadsheets, Telephone Skills, Time Management, 

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  • Administrative Assistant
  • Administrative Assistant
  • Finance Clerk


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