Administrative Assistant resume example with 8+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Versatile Administrative Assistant with years of experience assisting in daily office needs and managing general administrative activities. Expertise in mathematics and finance-related initiatives, including budget creation and reconciliation. Accomplished in mentoring junior team members, coordinating programs and leading independent projects. Successful at coordinating, directing and executing all facets of event management. Reviews and improves office processes to reduce errors, waste and inefficiencies. Advanced computer skills, Mac and PC and both Microsoft Office and Google Drive as well as numerous other software programs.

  • Accounting skills
  • Account balancing reconciliation
  • Timeline Planning and Management
  • Business writing
  • Administrative operations
  • Professional and mature
  • Data Collection
  • Detailed meeting minutes
  • Report analysis
  • Recordkeeping and bookkeeping
  • Records management systems
  • Data organization
  • Expertise in both PC & Mac
  • Communicate Effectively
  • Financial Management
  • Advanced Clerical Knowledge
  • Travel Administration
  • Data entry documentation
  • Sensitive material handling
  • Bookkeeping
  • Spreadsheet development
  • Highly skilled with Microsoft Office and Google drive
  • Maintain Records
  • Executive presentation development
  • Inventory systems
  • Technologically savvy
  • Expense reporting
  • Strong problem solver
  • Administrative Procedures
  • Preparing Reports
  • Strong Interpersonal Skills
  • Ar/Ap
  • Experience
    07/2018 to Current
    Administrative Assistant Accounting And Consulting Group, Llp Goldsboro, NC,
    • Maintained inventory in administrative building supply closet to prevent shortages of supplies.
    • Collected, calculated and reported on expenditure and statistical data to inform senior management.
    • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
    • Conducted research using various media sources to obtain relevant data for faculty and staff requirements.
    • Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
    • Developed administrative processes to achieve organizational objectives and improve office efficiency.
    • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
    • Reconciled balance sheet accounts and investigated discrepancies to trace causes and correct errors.
    • Diminished financial discrepancies and accurately reconciled accounts using detailed data analysis results.
    • Minimized internal accounting department backlogs by updating accounts and generating reports.
    • Completed in-depth analysis of business operations, trends and obligations to complete accurate projections.
    • Oversaw accounting cycle and prepared applicable financial statements.
    • Build class schedules for students & faculty
    • Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
    • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
    08/2016 to 07/2018
    Accounts Receivable Clerk Dot Foods Fort Wayne, IN,
    • Cleared account balances by examining customer payments, payment history and coordinating contact with collections.
    • Assessed data and information to check entries, calculations and billing codes for accuracy.
    • Initiated and recorded accounts receivables to update accounting database and facilitate receipt of customer payments.
    • Posted customer payments by recording cash, checks and credit card transactions.
    • Recorded cash, checks and credit card transactions to complete customer payments.
    • Processed monthly payments, researched payment discrepancies and prepared monthly reports.
    • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files.
    11/2015 to 04/2016
    Assistant Store Manager Columbia Sportswear Company Beaverton, OR,
    • Assisted in overall day-to-day operations of store, including continuous development of effective store associates to achieve desired sales and results.
    • Completed frequent walk-throughs and directed team members to correct issues impacting store appearance or professionalism.
    • Collaborated with staff to maximize customer satisfaction, streamline procedures and improve bottom-line profitability.
    • Conducted analysis to address productivity and employee needs, resulting in improved employee morale.
    • Maintained retail store presentation by overseeing merchandise replenishment, customer courtesy and inquiry response.
    09/2008 to 05/2012
    Substitute Teacher/Tutor McGraw Central School City, STATE,
    • Assigned homework to students based on curricula and modified based on daily progress.
    • Taught students fundamental building blocks and advanced concepts.
    • Engaged students in discussions to promote interest and drive learning.
    • Provided notes and reports on school day activities to primary teacher.
    • Requested as substitute teacher based on excellent referrals and trusted performance.
    Education and Training
    Expected in
    Bachelor of Science: Education
    Excelsior College - Albany, NY
    Expected in
    Associate of Science: Accounting
    State University Of New York At Morrisville - Morrisville, NY,

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    Resume Overview

    School Attended

    • Excelsior College
    • State University Of New York At Morrisville

    Job Titles Held:

    • Administrative Assistant
    • Accounts Receivable Clerk
    • Assistant Store Manager
    • Substitute Teacher/Tutor


    • Bachelor of Science
    • Associate of Science

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