Administrative Assistant resume example with 4+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:

To be part of Company as Administrative Assistant, Office Assistant, Executive Assistant utilizing exceptional computer skills and knowledge of functional area to providing accurate, efficient, and timely administrative support for the company's supervisors, manager, and associates. Where my Experience and Administrative Assistant experience will benefit from positive interaction skills and industry contacts experience and can improve my results. I am ready to use all my experience in the best possible way for achieving the company's goals.


Word, Excel, PowerPoint
One Note
Google Drive
Data Entry
Calendar management
Schedule management
Bilingual- Spanish
Efficient multitasking
Database entry
Filing / Sorting mail
CPR certified BLS
Type 40 WPM
Mac Software
Microsoft 8 & 10
MS Word
Vertical Wave Phone system
Wave Phone system
Internet and social media
Mail sorting
Time Management
Customer and Personal Service
Strong customer service skills
Multi tasking
Creating labels
Learning Strategies
Active learning
Clerical support
Set appointments
Manage correspondence
Organize files
Verbal communication
Task prioritization
Travel arrangement coordination
Scanning and copying
Spreadsheet development
Update records
Serve customer needs
Prepare correspondence
Coordinate travel
Answer multi-line phone systems
Maintain filing systems
Administrative support

Administrative Assistant, 10/2016 to Current
Us Lbm HoldingsBethlehem, PA,
  • Under the direction of an assigned supervisor.
  • Perform various clerical tasks in support of the assigned department, program or school office.
  • Prepare and maintain logs, files and records; review and verify the accuracy and completeness of diverse documents.
  • Coordinates meetings with internal associates and external contacts.
  • Schedules meeting rooms, visitor passes and equipment as required.
  • Meets, greets and escorts visitors, meeting attendees and candidates.
  • Uses a variety of software to compose letters/prepares reports for executive/manager review.
  • Maintain an organized filing system of paper and electronic documents.
  • Uphold a strict level of confidentiality.
  • Maintains confidential department files and records.
  • Interprets policies and procedures in response to inquiries.
  • May provide information to top level management Reviews/screens manager/executives mail, researches issues and provides recommendations.
  • Making sure all printers and fax machines are maintained and stock with paper and ink.
  • A true team player with the ability to work independently.
  • A positive attitude and willingness to assist with a variety of tasks, no matter how small or large.
  • Assist with Specs updating Headers and Footers and combining in PDF format.
Authorizations Coordinator, 05/2018 to 02/2020
Caravel Autism HealthAlgonquin, IL,
  • Admits patients into computer system in accordance with client company protocols Arranges appointments for services.
  • Obtains authorization as needed to process patients for services needed.
  • Answers incoming telephone lines in accordance with company procedures, and directs the caller accordingly.
  • Assists in processing patient referrals, as required.
  • Schedule patients with appropriate providers.
  • Checks out patients via computer system (according to procedure), and distributes records according to the Employer's protocols.
  • Files paperwork, medical records and correspondence, according to defined company procedure.
  • Follows HIPAA guidelines and safety rules, as outlined in training received.
  • Attends center staff meetings.
  • Participates in ongoing training.
  • Performs other duties, as assigned.
  • Professional phone etiquette Punctual and well-organized Reviewed files, records, and business documents to obtain information upon request.
  • Maintained good working relationship with co-workers and management.
  • Kept work area organized and clutter-free.
  • Reviewed activities regularly to identify opportunities for improvement.
  • Reviewed files, records, and business documents to obtain information upon request.
Team Member, 10/2016 to 11/2016
TacocabanaBalch Springs, TX,
  • Processed cash register transactions by inputting product costs and giving back change.
  • Adhered to all cash handling policies and procedures.
  • Counted money in cash drawers at the start of each shift and balanced drawer at the end of each shift.
  • Collected payment for customer purchases.
  • Greeted all customers and provided prompt and friendly service.
  • Bagged and packaged customer orders and purchases.
  • Cleaned work areas, equipment, and utensils regularly for optimum team and customer health.
  • Assisted kitchen by retrieving supplies, completing basic cleaning, and helping with large orders Prepared common ingredients, sauces, and other items before opening hours and between rush periods.
  • Assisted cashiers in balancing cash tills at close of shift.
  • Took and completed fast food orders of customers.
  • Ensured that food was stored at the proper temperature as required by food safety regulations.
  • Retrieved packaged items and drinks to fulfill orders.
  • Greeted drive-thru customers and communicated clearly to take orders.
  • Cleaned and disinfected food preparation areas, workstations, and equipment.
  • Worked independently and teamed up with others to ensure productive workflow.
Seasonal Sales Associate, 10/2016 to 11/2016
Ben Bridge JewelerLynnwood, WA,
  • Provided accurate information to help customers quickly navigate store and acquire items for purchase.
  • Customer Service Restocked front lanes and displays, following established merchandising procedures and standards.
  • Contributed to store shrink-reduction goals and programs.
  • Maintained knowledge of current and future promotions to provide accurate service and inform customer purchasing decisions.
  • Promoted credit and loyalty programs during customer interactions.
  • Watched store shelves and aisles for upkeep needs, including organizing products and cleaning up spills.
  • Monitored customers for signs of fraud and theft to prevent store losses.
  • Promoted safety initiatives to increase awareness and maintain risk-free environment.
  • Processed returns and exchanges in line with store policies.
  • Supported company mission and positive store culture through honesty, integrity, and high-quality customer experiences.
  • Welcomed guests and offered quick assistance to handle diverse needs.
  • Unboxed and restocked merchandise into attractive displays.
  • Supported loss prevention efforts by monitoring suspicious behavior and accurately keying transactions.
  • Assisted with store recovery to maintain clean and organized sales floor throughout shift.
Education and Training
: General Studies, Expected in
West Coast University - Irvine, CA,
: General Studies, Expected in
California Baptist University - Riverside, CA,
Graduate: , Expected in 05/2017
Colton High School - Colton, CA,

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Resume Overview

School Attended

  • West Coast University
  • California Baptist University
  • Colton High School

Job Titles Held:

  • Administrative Assistant
  • Authorizations Coordinator
  • Team Member
  • Seasonal Sales Associate


  • Some College (No Degree)
  • Some College (No Degree)
  • Graduate

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