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Administrative Assistant Resume Example

Resume Score: 80%

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ADMINISTRATIVE ASSISTANT
Strengths and Skills
  • Excellent written and oral communication and interpersonal skills; establish instant rapport with customers and inter-company personnel.
  • Able to handle a heavy workload, work well under stress with time and accuracy deadlines.
  • Excellent telephone and organizational skills
  • Dependable, neat, thorough and attentive to detail.
Experience
Administrative Assistant
November 2004 to Current
Cimarron Trucking, Inc. - Ballentine, SC
  • Accounts Receivables
  • Accounts Payable
  • Collections
  • DOT compliance which includes but not limited to new hire paperwork, orientation, trip reports and driver logs.
  • All tractor/trailer registration, maintenance of files, all mileage reports, IFTA quarterly reports and all monthly DOT mileage and fuel usage reports.
  • Driver payroll, health insurance, workman's comprehensive insurance, 401k.
  • All administrative duties including but not limited to, all correspondence, e-mails and memorandums for drivers and vendors.
Administrative Assistant to Five Foresters
August 2003 to October 2004
Milliken Forestry Company, Inc. - Columbia, SC
  • Reviewed and processed timber sale settlements for the Wachovia Pension Fund.
  • Prepared monthly billing for the pension fund, which consisted of time and activity data for the foresters.
  • Built and maintained database for fund and tract information.
  • Built and maintained database for agricultural activity for all tracts (171,000 acres).
  • Assisted in maintaining hunting lease database (550 tracts) and renew leases annually.
  • Processed all incoming mail which included invoices and hunting lease payments.
  • All administrative duties as needed.
Transportation Compliance Coordinator
September 2002 to June 2003
Clean Harbors Environmental Services, Inc. (Formerly Safety-Kleen Corp.) - Columbia, SC
  • Instrumental in transferring driver records and driver qualification files, equipment records and waste transporter reporting records to new company.
  • Compiled and submitted required monthly, quarterly and annual waste transporter reports for several states.
  • Processed daily driver logs for over 2,000 drivers in conjunction with the Kellerscan Driver Log Program. Followed up on unacceptable driver logs as well as driver violations.
  • Pro-active team member in conjunction with Lee TransServices maintaining an active driver list and current driver qualification files. Followed up with all locations as needed to keep all driver files current to meet DOT regulations.
  • Obtained all motor vehicle records (MVRs) for new hires and annual reviews.
Transportation Compliance Coordinator
April 2001 to September 2002
Safety-Kleen Corp. (Formely Laidlaw Environmental Services, Inc.) - Columbia, SC

Acted as liaison between Safety-Kleen and J J Keller & Associates, a transportation compliance partnership. Reported to Director of Transportation.


  • Reviewed driver qualification reports to ensure drivers in all facilities had an active driver qualification file and were in compliance with Safety-Kleen policies and procedures and according to DOT regulations.
  • Received information weekly from J J Keller to prepare wire transfers for advances/work in progress.
  • Received and reviewed monthly service invoices from J J Keller along with backup and spreadsheets. Allocated all charges to the proper facilities by way of G/L coding.
  • Received and followed up for information pertaining to the monthly, quarterly and annual reporting of transported waste for all facilities holding permits for variosu states. Included hazardous and non-hazardous reporting as required by federal and state regulations.
  • Assisted my counterpart at J J KEller with obtaining disclosures and signatures from the legal department when submitting renewal applications for hazardous waster permits.
  • Assisted with the implementation on a new transportation compliance database which was used to store driver information, equipment details and corporate information.
  • Updated equipment database as necessary with all changes and updates provided by the facilities.

Corporate Compliance Coordinator, Regulatory Training January, 2001 - April, 2001 - Assistant to Rick VanDerGeet, Director of Training and five Regulatory Trainers


  • Assisted in preparing materials for regulatory training classes both in Columbia and other facilities.
  • Set up classes and entered certificates for training on new hires and current employees.
  • Maintain spreadsheet for America Travel, advanced monies and monitored usage of funds for new hire travel to Houston Training Center. Monitored funds advanced to Radisson Hotel and Conference Center, Houston, TX for boarding and meals for new hire trainees.
  • Prepared check requests for invoices and utility payments for Houston Training Center.


Corporate Compliance Coordinator, Transportation Compliance, October, 1999 - January, 2001


Acted as liaison between Safety-Kleen and J J Keller & Associates, a transportation compliance partnership.


  • Captured and monitored daily cash advance requests for weekly wiring of funds.
  • Assisted J J Keller associates with questions or problems involving Safety-Kleen's five motor carriers in order to obtain the proper permitting, licensing and registrations.
  • Assisted J J Keller associates in maintaining an accurate driver database for Safety-Kleen's motor carriers along with maintaining driver qualification files to meet DOT requirements.
  • Processed monthly service invoices in a timely manner ensuring proper allocation of charges to Safety-Kleen branches and faciltiies.

Assistant to Jerry Davis, Tranportation Compliance Director


  • Assisted in renewal of DOT exemptions.
  • Reviewed and distributed updates for Safety-Kleen Transportation Policies and Procedures and Safety-Kleen Transportation Headline News.
  • Processed and followed up on expense reimbursement requests for entire group (Columbia and field personnel).
  • Processed incoming and outgoing mail for director along with normal assistant duties such as filing, setting up conference calls and maintaining transportation group calendars.

Corporate Compliance Coordinator, Transportation Department July 1998- October 1999


Maintained DOT and Safety-Kleen compliancefor the Safety-Kleen (TG) fleet.


  • Maintained driver qualification files for 728 active and intermittent OTR drivers. Submitted quarterly reports to all locations of Safety-Kleen.
  • Maintained cargo tanker files for 369 units. Submitted quarterly reports to all locations.
  • Maintained roadside inspection database. Created reports and records as needed.
  • Maintained accident database.
  • Maintained and monitored random substance abuse and alcohol testing. Followed up on missing test or no shows. Reporting results to FMCSA when audited.
  • Obtained and followed up on MVRs for potential new hires and current drivers (annual reviews).
  • Supervised transportation assistant in the responsibility for the daily driver logs for all motor carriers.

Education
High School Diploma : Accounting and Clerical, 1976Columbia High School - Columbia, SC, USA

Proficient in a computer environment with a working knowledge of Microsoft Word and Microsoft Excel as well as customized accounting software as well as vehicle inventory and driver database and Quickbooks 2012.


While at Safety-Kleen, completed training in Health & Safety for Administrative Personnel, Controlled Substances and Alcohol Testing and Controlled Substances and Alcohol Testing for Supervisors.

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Resume Overview

Companies Worked For:

  • Cimarron Trucking, Inc.
  • Milliken Forestry Company, Inc.
  • Clean Harbors Environmental Services, Inc. (Formerly Safety-Kleen Corp.)
  • Safety-Kleen Corp. (Formely Laidlaw Environmental Services, Inc.)

School Attended

  • Columbia High School

Job Titles Held:

  • Administrative Assistant
  • Administrative Assistant to Five Foresters
  • Transportation Compliance Coordinator

Degrees

  • High School Diploma : Accounting and Clerical , 1976

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