Administrative Assistant Resume Example

• Reviewed and processed timber sale settlements for the Wachovia Pension Fund.
• Prepared monthly billing for the pension fund, which consisted of time and activity data for the foresters.
• Built and maintained database for fund and tract information.
• Built and maintained database for agricultural activity for all tracts (171,000 acres).
• Assisted in maintaining hunting lease database (550 tracts) and renew leases annually.
• Processed all incoming mail which included invoices and hunting lease payments.
• All administrative duties as needed.

• Instrumental in transferring driver records and driver qualification files, equipment records and waste transporter reporting records to new company.
• Compiled and submitted required monthly, quarterly and annual waste transporter reports for several states.
• Processed daily driver logs for over 2,000 drivers in conjunction with the Kellerscan Driver Log Program. Followed up on unacceptable driver logs as well as driver violations.
• Pro-active team member in conjunction with Lee TransServices maintaining an active driver list and current driver qualification files. Followed up with all locations as needed to keep all driver files current to meet DOT regulations.
• Obtained all motor vehicle records (MVRs) for new hires and annual reviews.

Acted as liaison between Safety-Kleen and J J Keller & Associates, a transportation compliance partnership. Reported to Director of Transportation.

• Reviewed driver qualification reports to ensure drivers in all facilities had an active driver qualification file and were in compliance with Safety-Kleen policies and procedures and according to DOT regulations.
• Received information weekly from J J Keller to prepare wire transfers for advances/work in progress.
• Received and reviewed monthly service invoices from J J Keller along with backup and spreadsheets. Allocated all charges to the proper facilities by way of G/L coding.
• Received and followed up for information pertaining to the monthly, quarterly and annual reporting of transported waste for all facilities holding permits for variosu states. Included hazardous and non-hazardous reporting as required by federal and state regulations.
• Assisted my counterpart at J J KEller with obtaining disclosures and signatures from the legal department when submitting renewal applications for hazardous waster permits.
• Assisted with the implementation on a new transportation compliance database which was used to store driver information, equipment details and corporate information.
• Updated equipment database as necessary with all changes and updates provided by the facilities.

Corporate Compliance Coordinator, Regulatory Training January, 2001 - April, 2001 - Assistant to Rick VanDerGeet, Director of Training and five Regulatory Trainers

• Assisted in preparing materials for regulatory training classes both in Columbia and other facilities.
• Set up classes and entered certificates for training on new hires and current employees.
• Maintain spreadsheet for America Travel, advanced monies and monitored usage of funds for new hire travel to Houston Training Center. Monitored funds advanced to Radisson Hotel and Conference Center, Houston, TX for boarding and meals for new hire trainees.
• Prepared check requests for invoices and utility payments for Houston Training Center.

Corporate Compliance Coordinator, Transportation Compliance, October, 1999 - January, 2001

Acted as liaison between Safety-Kleen and J J Keller & Associates, a transportation compliance partnership.

• Captured and monitored daily cash advance requests for weekly wiring of funds.
• Assisted J J Keller associates with questions or problems involving Safety-Kleen's five motor carriers in order to obtain the proper permitting, licensing and registrations.
• Assisted J J Keller associates in maintaining an accurate driver database for Safety-Kleen's motor carriers along with maintaining driver qualification files to meet DOT requirements.
• Processed monthly service invoices in a timely manner ensuring proper allocation of charges to Safety-Kleen branches and faciltiies.

Assistant to Jerry Davis, Tranportation Compliance Director

• Assisted in renewal of DOT exemptions.
• Reviewed and distributed updates for Safety-Kleen Transportation Policies and Procedures and Safety-Kleen Transportation Headline News.
• Processed and followed up on expense reimbursement requests for entire group (Columbia and field personnel).
• Processed incoming and outgoing mail for director along with normal assistant duties such as filing, setting up conference calls and maintaining transportation group calendars.

Corporate Compliance Coordinator, Transportation Department July 1998- October 1999

Maintained DOT and Safety-Kleen compliancefor the Safety-Kleen (TG) fleet.

• Maintained driver qualification files for 728 active and intermittent OTR drivers. Submitted quarterly reports to all locations of Safety-Kleen.
• Maintained cargo tanker files for 369 units. Submitted quarterly reports to all locations.
• Maintained roadside inspection database. Created reports and records as needed.
• Maintained accident database.
• Maintained and monitored random substance abuse and alcohol testing. Followed up on missing test or no shows. Reporting results to FMCSA when audited.
• Obtained and followed up on MVRs for potential new hires and current drivers (annual reviews).
• Supervised transportation assistant in the responsibility for the daily driver logs for all motor carriers.