Administrative Assistant resume example with 11+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Dedicated Administrative professional with a solid background in high-volume office environments focused on delivering exceptional clerical and operational support. Personable and communicative with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.


Organization and efficiency
School records organization
Administrative support
Customer relations
Microsoft Office
Social media management
Multi-line phone systems
Multitasking and prioritization
Legal administrative support

Spanish skills
Scheduling and calendar management
Data entry
Confidential document control
Event coordination
Time management

01/2019 to Current Administrative Assistant Premise Health | Ooltewah, TN,

Serve as an administrative assistant at a high school where there is a very diverse population of staff and students. Assist the school leader in her day to day activities with the school and community work. Enter and maintain her calendar events as well as making sure all is in order for upcoming meetings. Help coordinate school events for our low-income and first generation students. Relieve receptionist for her lunch and when she clocks out for the day which entails receiving and routing phone calls to proper parties. Take complete, detailed and accurate messages when necessary. Enter chronic tardy offenders into a spreadsheet for tracking. Help enter and track student attendance on Synergy. Enter transcripts on Synergy when PSI Counselor is overwhelmed. Create promotional materials and other marketing advertisements on Canva to use at the school and our social media accounts. Edit and maintain the school website on Weebly as well as all social media accounts. Assist with the planning of field trips and pep assemblies. Create forms like permission slips, google forms for staff and students, and spreadsheets for proper information tracking. Hold one on one initial student interviews during new student orientations. Prepare student files for Due Process Hearings (Long term suspensions). Translate documents, phone calls, or at in person meetings between either teacher and parent or admin and parent. Conduct school and community support on behalf of the school leader. Complete routine typing, filing, and other administrative support duties that might arise.

01/2013 to 01/2019 Office Assistant Truteam | Pelham, AL,

Provided excellent customer service in a very diverse Charter High School located in South Central LA. Maintained an organized and friendly front office. Answered phones; greeted walk-in visitors, registered visitors in our Raptor database and directed inquiries to the appropriate destination. Monitored students in the front office, distributed inbound and outbound mail. Accurately entered attendance data such as tardy slips, excuse notes, and attendance from substitute teachers into Powerschool system. Entered student data for both enrollment and dis-enrollment. Requested information from previous school for student records and transcripts. Translated for IEP”s. Set up parent conferences for teachers. Met yearly data audit deadlines. Handled nurse duties as we did not have one on staff. Assisted supervisor with weekly deposits. Executed blackboard callers about important school information. Attended weekly one on one meetings with school operations manager, as well as professional development workshops. Assembled mailers. Ensured copy machines were functional and placed orders for toner, staples and other supplies for zero down time. All other duties assigned.

07/2010 to 06/2012 Afterschool Program Coordinator Aspire Public Schools | Richmond, CA,

Assisted program director with all event planning of after school events as well as clubs offered at a Charter High School located in South Central LA. Verified instructor and club eligibility. Drafted instructor contracts. Submitted and verified instructor hours for payroll. Conducted data entry by entering student attendance and snack intake into excel spreadsheet. Ordered monthly snacks for students. Worked very closely with student council and administration to hand select what programs and clubs students would benefit from. Attended professional development trainings on how to better our customer service toward our stakeholders as well as compare and contrast other school's programs. Executed parent meetings to make announcements and receive feedback as to what workshops parents would want, such as English courses, computer courses, or even citizen preparation courses. All office duties given.

08/2009 to 06/2010 Parent Coordinator Greendot Public Schools-Animo Jackie Robinson CHS | City, STATE,

Liaison between Animo Jackie Robinson Charter High School, parents, and community which is located in a diverse area of South Central LA. Demonstrated great customer service and professionalism at all times. Attended recruiting events at churches, local parks & recreations, and middle schools as well as high schools. Assisted administration with parent meetings, coffee with the principal, Formed part of DELAC meetings for parents with English language learners. Ordered monthly breakfast and lunch from Revolution Foods for students. Held food tasting events so that our parents and students can evaluate our meal company. Scanned students ID during lunch to keep track of lunches served on Meal Plus software. Data entry; Input parent volunteer hours. Kept track of parents that attended monthly parent meetings. Translated in students IEP's (Individualized Education Program), parent conferences, and for any other instance where translation is needed. Held a close relationship with parents as well as students.

Education and Training
Expected in 09/2005 Certificate of Paralegal Studies | Paralegal Studies International Career Development College, Huntington Park, CA, GPA:
Expected in 06/1998 High School Diploma | James A. Garfield Senior High School, Los Angeles, CA, GPA:

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Resume Overview

School Attended

  • International Career Development College
  • James A. Garfield Senior High School

Job Titles Held:

  • Administrative Assistant
  • Office Assistant
  • Afterschool Program Coordinator
  • Parent Coordinator


  • Certificate of Paralegal Studies
  • High School Diploma

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