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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or diverse team environments.

Skills
  • Office administration
  • Spreadsheet management
  • Process optimization
  • Travel Administration
  • Report Development
  • Advanced MS Office Suite Knowledge
  • Multi-line Telephone Systems
  • Attendance record management
  • AP/AR understanding
  • Letter preparation
Work History
Administrative Assistant05/2019 to Current
Sedgwick Claims Management Services, Inc. – Overland Park , KS
  • Manage office inventory by restocking supplies and placing purchase orders including business cards, shirts, cell phones and supplies to maintain adequate stock levels for employees.
  • Compose correspondences such as business and invitation letters for employees and senior management reviewing all documentation to eliminate errors.
  • Supported logistics for programs, meetings and events, including room reservations, travel arrangements, agenda preparation and calendar maintenance.
  • Arranged rapid office equipment repair and maintenance for insurance and inspections with vendors.
  • Handled Human Resources duties include background checks, scheduling interviews, maintaining employee records and creating new hire packets.
  • Manage timecards and paid time off (PTO) log for hourly employees and prepare payroll reports for manager.
  • Interact with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Plan and implement new expense reports process for obtaining travel invoice approvals.
Pricing & Agreement Specialist01/2017 to 01/2019
Sysco Foods – City , STATE
  • Evaluated data on stock levels, customer sales and other factors, assessed trends and reported on findings to help senior management make effective operational decisions.
  • Analyzed inquiries to resolve pricing discrepancies and disputes and submitted reports to senior management to aid in business decision-making and planning.
  • Resolved contract administration related inquiries and compliance related concerns from internal and external customers as well suppliers.
  • Maintained customer and supplier pricing agreements and rebates through precise data entry to ensure Sysco's profitability.
  • Developed in depth understanding of pricing components and managed reference lists and records for easy access and audit transactions.
  • Imputed precise customer contracts into AS400 (SUS) to alleviate retro processing expenses to assure profitability is maintained.
Fuel Analyst01/2001 to 01/2002
Accenture – City , STATE
  • Researched missing fuel sales, deliveries and fuel inventory for negative balances. and recommended process improvements designed to mitigate operational and financial risk.
  • Helped improve accounts payable operations by maintaining high volume data entry, showing clear connection between current status and business results.
  • Supported development, testing, implementation, and maintenance of fuel transactional systems (both internal and external) and related information systems.
  • Analyzed quality, financial and economic data to predict future trends and prices for fuel and posted gain and loss entries.
  • Developed and maintain state and federal regulatory reports on fuel and respond to interrogatories from regulatory agencies and interveners.
Education
B.S: Human Development & Family Studies, PsychologyUniversity of Houston- City, StateDeans List
Value Added Experience

Cere's Gulf Incorporated - Houston, Texas1997-1999

Accounts Receivable and Collections Manager

● Managed billing invoices and maintained accounts receivable while conducting collections on delinquent accounts.

● Prepared and generated monthly sales reports as well as processed employee expenses and payroll history reports.

Ultrastaff - Houston, Texas1995-1997

Business Office Coordinator

● Processed billing and prepared payroll for medical personnel and office staff .

● Managed human resource files, coordinated employee benefits, reconciled and closed monthly accounts payable and payroll, and prepared month end reports for the Chief Financial Officer.

Accomplishments

Covid Tracking

Created COVID 19 action plan for employees including managing daily temperature log.

Scheduled weekly disinfecting appointments ensuring safety for all staff.

Monitor supplies and educated staff on updated safety regulations.

Cost Control

Keep record of all office expenses and credit card expenses and implemented cost cutting measures, reduced expenses by 75% to spend on Covid related expenses.

Dealer Council Meeting

Received certificate of appreciation for “Outstanding Support of the Employee Engagement Meeting” as a result of managing logistics for executive Dealer meeting.

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How this resume score could be improved?

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87Good
Resume Strength
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Resume Overview

School Attended

  • University of Houston

Job Titles Held:

  • Administrative Assistant
  • Pricing & Agreement Specialist
  • Fuel Analyst

Degrees

  • B.S : Human Development & Family Studies, Psychology

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