Highly organized and detail-oriented Administrative Assistant with more than 9 years experience supplying thorough, organized administrative support to 5 senior executives.
Skills
49 WPM typing speed
Professional phone etiquette
Excellent communication skills
Database management
Articulate and well-spoken
Customer service-oriented
Flexible
Accurate and detailed
Excellent planner and coordinator
Works well under pressure
Certified in 10-key
Human resource laws knowledge
Pleasant demeanor
Appointment setting
Team building
Accounting familiarity
Payroll
Invoice processing
Advanced clerical knowledge
Multi-line phone proficiency
Conference planning
Microsoft Excel certified
Spreadsheet management
Filing and data archiving
Work History
Administrative AssistantJanuary 2006 to January 2012 TSAYFerguson-Williams, LLC - Clark Hill, SC
Answered and quickly redirected up to 100 calls per day.
Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
Created detailed expense reports and requests for capital expenditures.
Ordered and distributed office supplies while adhering to a fixed office budget.
Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
Directed guests and routed deliveries and courier services.
Answered and managed incoming and outgoing calls while recording accurate messages.
Opened and properly distributed incoming mail.
Greeted numerous visitors, including VIPs, vendors and interview candidates.
Helped distribute employee notices and mail around the office.
Maintained a clean reception area, including lounge and associated areas.
Drafted biweekly time sheets for 50 executives and employees.
Organized all new hire, security and temporary paperwork.
Completed data entry, tracked resumes and maintained the applicant tracking system.
Compiled company information and related material and distributed it to candidates.
Screened all visitors and directed them to the correct employee or office.
Obtained signatures for financial documents and internal and external invoices.
Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
Coordinated board and committee meetings, including schedules and information preparation and distribution.
Compiled annual recommendations for end of fiscal year budgets.
Coded and entered at least [number] invoices each day into the in-house accounting software.
Reconciled vendor statements and handled payment complaints or discrepancies.
Reviewed all expense reports for accuracy and proper expense disclosure.
